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Storage and Backup
|
How will the data be stored and backed up during the research?
|
Storage of data will be on personal website, www.o-em.org in the form of an SQL database, with an API service built on top to make JSON version of the dataset free to use. Data will be backed up by website backup software Jetbackup in an automated manner with daily occurrences, and the ability to restore backups from older versions of the saved files. However, this type of commercial storage is not suitable for long-term access, and so a second copy will be made available on UCC servers and also in an independent repository. For example, a further copy of the data will be available on the repositories Zenodo.org and www.GitHub.com in JSON format for open access. In the event of an incident, the project data and software developed for data visualisation will be available on these repositories.
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will you manage access and security?
|
Access to the data will be open, but management of the accounts hosting the data will be controlled by Patrick Egan, and all published versions of the datasets will be accompanied by contact information for the principle investigator. There is a risk that data may be compromised in the event of a breach of security on the web server used for the duration of the PhD project. However, collaborators will be enabled to access all data both on personal website and on GitHub.com. In the long term, it is hoped that the project will be preserved and made permanently available on a trusted national repository, such as the Digital Repository of Ireland (DRI). Patrick Egan's personal account on the Digital Repository of Ireland will be controlled by Patrick Egan, and access will be provided by Patrick and the administrators at the DRI.
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
Which data are of long-term value and should be retained, shared, and/or preserved?
|
Data collected during this project from interviews will be destroyed after a period of 5 years after the project has been completed, as future research into the topic will not require access to interview material after this time. There will be a grace period, where researchers may investigate the project to understand how findings were made, but after this period of time, the research data from interviews will not be available. Other data such as metadata relating to the project will be made available in perpetuity. For example, metadata describing documents from the Seán Ó Riada Collection at the Boole Library will be important for future scholars working on the collection. This data has been appraised by archivists at the Boole Library at University College Cork. The datasets are deemed to be of archival value, and in particular they allow archivists to search amongst different areas of the Seán Ó Riada Collection, in ways that were previously inaccessible. For example, detail on the musical projects of Seán Ó Riada will allow archivists to pinpoint different files and metadata about those manuscripts will be useful. Other forseeable research uses in other projects will include broader national and international studies on Irish culture and Irish studies.
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
What is the long-term preservation plan for the dataset?
|
In long term, data will be made available on open repository Digital Repository of Ireland (DRI), a trusted national repository, which will allow the continued access to the material once ingested.
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Data Sharing
|
How will you share the data?
|
Information about the datasets involved in this PhD project will be made available on the personal website of Patrick Egan. A description of the data collecting will feature the potential uses, and this will also be shared both on personal websites and on GitHub and Zenodo. Information about the datasets and any attendant metadata will be ingested into the trusted national repository, the Digital Repository of Ireland.
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Data Sharing
|
Are any restrictions on data sharing required?
|
No restrictions on data sharing
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
Who will be responsible for data management?
|
Patrick Egan is responsible for implementing, reviewing and revising the Data Management Plan (DMP). Data management activities, data ownership and data curation will be the sole responsibility of Patrick Egan.
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
What resources will you require to deliver your plan?
|
A listing of books owned by Seán Ó Riada, evidence collected from searches of items within Special Collections at the Boole Library, University College Cork.
|
72b99e625d05a093ce89c16b77e973e7
|
dmponline.dcc.ac.uk
|
Summary
|
Provide a dataset summary
|
There are two main dataset types: experimental and modelling. The experimental datasets consist mainly of raw data from GC (.xlsx), MFM (.txt) and potentiostat (.xlsx). The data size is between 1-1000 KB. This data is processed by a built-model and stored in a masterfile (.txt) where all the experimental information is also included. In the masterfile it can be found, the date of the experiment, the experimental conditions (concentration anolyte, anolyte, current density, etc) and the results obtained (FE CO and H2, cell voltage). The modelling dataset consists of the several versions of the model developed (python or excel, 1-1000 KB) as well as the data that is derived from them (.txt or excel, respectively). The results obtained from the model will be stored in separate textfiles. It is expected that the sum of the data generated and stored will be in the range of the GB.
|
6d062a1df6125fdb82b03d45fb88a081
|
dmponline.dcc.ac.uk
|
FAIR data and resources
|
Making data findable
|
Data is stored and classified in several folders according to their area (e.g: Modelling, experiments, literature, writing-papers, presentations, etc). Each file has a name with the date of creation, and a short description of what it contains. In addition, readme files can be find with further specific instructions that help finding the data. For experimental data, an overview file can be find with a detailed description of the conditions of each experiments (with units), the project it pertain to and the day of the experiment. This logging file can be used to correlate the experiments done with the data presented. For papers, the data will be published and stored in the data repositorium 4TU ( https://data.4tu.nl/) . It will be findable through a DOI created for the dataset. The DOI specific for the dataset will be attached to the paper.
|
6d062a1df6125fdb82b03d45fb88a081
|
dmponline.dcc.ac.uk
|
FAIR data and resources
|
Making data openly accessible
|
The data will be openly accessible using the least restrictive license: CC-BY. Our objective is to enhance the sharing and use of the knowledge we have generated as much as possible. The data will be available as soon as the paper is published, via the 4TU data repository: ( https://data.4tu.nl/) . From the publisher website it will be accessible through the dataset DOI created in the data repository.
|
6d062a1df6125fdb82b03d45fb88a081
|
dmponline.dcc.ac.uk
|
FAIR data and resources
|
Making data interoperable
|
To make data interoperable a masterfile will be provided, in which the experimental conditions together with the results obtained from the experiments are summarised. The experimental conditions include the anolyte identity, anolyte concentration, anode and cathode material, and current density. The results will mainly consist of the cell voltage, faradaic efficiency for different products and the mass flow meter data. In addition, the methodology will be described in the paper. It is expected that with all this information, anyone can reproduce the exact same experiment.
|
6d062a1df6125fdb82b03d45fb88a081
|
dmponline.dcc.ac.uk
|
0. Administrative questions
|
Name of data management support staff consulted during the preparation of this plan.
|
The data for my project was discussed with my supervisor and mentor.
|
b86cf1c53bd3901b60d337cf53d83d2e
|
dmponline.dcc.ac.uk
|
IV. Legal and ethical requirements, codes of conduct
|
How will ownership of the data and intellectual property rights to the data be managed?
|
For projects involving commercially-sensitive research or research involving third parties, seek advice of your Faculty Contract Manager when answering this question. If this is not the case, you can use the example below. The data we collect and the results from it will be co-owned by myself and xyz.
|
b86cf1c53bd3901b60d337cf53d83d2e
|
dmponline.dcc.ac.uk
|
IV. Legal and ethical requirements, codes of conduct
|
Please list the categories of data subjects
|
TUD Students from my personal network.
|
b86cf1c53bd3901b60d337cf53d83d2e
|
dmponline.dcc.ac.uk
|
IV. Legal and ethical requirements, codes of conduct
|
Please describe the informed consent procedure you will follow:
|
People I interview will sign an adapted form of the consent form provided by TU Delft (HREC).
|
b86cf1c53bd3901b60d337cf53d83d2e
|
dmponline.dcc.ac.uk
|
VI. Data management responsibilities and resources
|
If you leave TU Delft (or are unavailable), who is going to be responsible for the data resulting from this project?
|
My project - along with all of its data - will likely be deleted if I leave the university. If I am working with anyone who wishes to continue the work, I will leave a copy of the data with my supervisor, .
|
b86cf1c53bd3901b60d337cf53d83d2e
|
dmponline.dcc.ac.uk
|
VI. Data management responsibilities and resources
|
What resources (for example financial and time) will be dedicated to data management and ensuring that data willbe FAIR (Findable, Accessible, Interoperable, Re-usable)?
|
None - I will handle all data management on my own using resources provided by the university.
|
b86cf1c53bd3901b60d337cf53d83d2e
|
dmponline.dcc.ac.uk
|
Data Collection
|
What data will you collect or create?
|
ResearchManager (RM) proprietary software will be used for this on-line survey. RM is developed in Microsoft .NET framework using ASP.Net. RM user interface contains components from Progress TelerikRadControl for ASP.NET AJAX All RM data stored on behalf of the customer is solely the property of the PI supported by a signed Processing Agreement This software has been chosen as it has been used in a similar study and supports randomisation of questions to participants. Responses to an on-line survey will include: 1. 5 'tick-box' responses related to consent 2. 8 demographic questions with 'tick box' responses 3. 10 'tick-box' response to questions 4. 5 percentage figures There will be no free text The above will be collected from approx. 300 participants. These data will be in megabytes and exportable to Excel, Word, pdf or SPSS format (.sav) Data volumes will be megabytes posing no concerns for volume, access, preservation or sharing.
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Data Collection
|
How will the data be collected or created?
|
Use testing of the survey will be completed before the survey goes live. During testing, data capture and transfer reliabilty will be tested. Once the survey goes live, responses will be reviewed intermittently by the PI using a 2-factor authentication access with a 6-digit password
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Documentation and Metadata
|
What documentation and metadata will accompany the data?
|
The full study protocol will be available, for reference, for the research team throughout the study. The final protocol will be stored in SharePoint at the Dept of Health, Victoria. Contemporaneous notes will be taken throughout the study in a Microsoft Word document which will be stored on SharePoint All notes and data will be anonymous. A README.txt file will be created to track the file characteristics of the study. Specifically, this will record the name of each file and the location where it is stored.
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage any ethical issues?
|
ACCORD Research and Development sponsorship has been sought for this study. Approval form the Edinburgh Medical School Research Ethics Committee (EMREC) will be sought before the study commences. The Dept of Health and Dept of Families, Fairness and Housing Human Research Ethics Committee - Victoria Australia has approved this study The PI has an up-to-date Good Clinical Practice certificate Consent Consent will be taken electronically. Invitees will be provided with an electronic participant information sheet which they will be able to download and retain a copy of. Invitees will be asked to confirm their consent to participate as well as for their anonymised data to be used for analysis, presentation and publication. Participants can withdrawal from the study at any point prior to submission of data. As the data will be provided anonymously, participants will not be able to withdraw after data submission.
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage copyright and Intellectual Property Rights (IPR) issues?
|
RM data stored on behalf of the customer is solely the property of the PI supported by a signed Processing Agreement
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will the data be stored and backed up during the research?
|
Hardware/software security RM servers are located in secured and certified data centers in Australia. RM datacenters are Tier 3+ and certified for ISO 9001, 14001,ISO 27001:2013, NEN7510 and ISAE 3402. Within the secure area of our datacenters there are RM specific secured cabinets which are only accessible for authorized RM staff. Hardware/software security Internet connection between client and RM is securedthrough certificates from Sectigo. Secure connection RM has a continuous mirrored dedicated back up server on asecure location (3 months storage). The backups areencrypted (AES 256). RM has a weekly full backup to a dedicated server on a securelocation (3 months storage). The backups are encrypted (AES 256). RM has a daily incremental backup. Backup restore is tested periodically.
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will you manage access and security?
|
RM has a role based access management system. SSO connection based on SAML is available. 2FA is available for accounts using username and password.A 6 digit code is part of 2FA. Authorisation to perform certain operations within theapplication are assigned to specific roles and can beenforced on application, tool, study, site and patient level. Level of password strength can be enforced by the RMsystem administrator. Password change policy can be enforced for a specificperiod by the RM system administrator.
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
Which data are of long-term value and should be retained, shared, and/or preserved?
|
All data will be retained for 5 years and saved on a password protected computer at the Dept of Health, Victoria Australia
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
What is the long-term preservation plan for the dataset?
|
Data will be deleted after 5 years
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Data Sharing
|
How will you share the data?
|
The output from this study will include a peer reviewed journal publication. Source data (all anonymised) will be available to other researchers upon request.
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
Who will be responsible for data management?
|
The PI will be responsible for all data management
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
What resources will you require to deliver your plan?
|
A 3-year on-line course - University of Edinburgh
|
9f9969aa2508dcd6c8c6a67b12ac0918
|
dmponline.dcc.ac.uk
|
0. Administrative questions
|
Name of data management support staff consulted during the preparation of this plan.
|
The review by the data steward is optional. If you don't request feedback - write it here, and leave the field below empty. To request feedback, use the "Request feedback" tab above. If I don't reply within a few working days, do send me a reminder directly to me (you should find my email somewhere online).
|
d46aeda43337d6a4485cede092cc8251
|
dmponline.dcc.ac.uk
|
IV. Legal and ethical requirements, codes of conduct
|
Please list the categories of data subjects
|
Indicate here who you will interact directly or indirectly. Indicate the country of where they are located if possible. Common answers are similar to: Experts in the field of energy production, including members of start-ups, private company, and local public representative (municipality) in the Netherlands Survey respondents recruited through personal and professional network (LinkedIn) Members of NGO active in the field of food safety located anywhere in the world. Employees of KLM operating in San Martin, working on emergency systems Participants in the event/workshops/lecture ... Bike users of Delft - interviews, field work Note for "The citizen of city X", or "General inhabitant for neigh". Please provide info on recruitment of the participants here. Example: Citizen of the neighborhood X, contacted through the local pet owner group. Citizen of Amsterdam, survey distributed by city hall to specific bike users
|
d46aeda43337d6a4485cede092cc8251
|
dmponline.dcc.ac.uk
|
IV. Legal and ethical requirements, codes of conduct
|
Please contact the privacy team (
|
[email protected] ) for advice on data transfer. Please also bring your draft DMP when contacting the privacy team. Please record below their advice, the data transfer mechanism used and agreed security measures: Update this field if the privacy team has provided advice on this.
|
d46aeda43337d6a4485cede092cc8251
|
dmponline.dcc.ac.uk
|
V. Data sharing and long-term preservation
|
When will the data (or code) be shared?
|
You can always delay the publication - embargo, confidentiality ...
|
d46aeda43337d6a4485cede092cc8251
|
dmponline.dcc.ac.uk
|
FAIR data and resources
|
Making data findable
|
I have obtained ethical clearance from the Human Research Ethics Committee of the University of Tartu to collect data from participants on academic writing courses and/or groups at the University of Tartu (Kooskolastus_36 8T-18) for the duration of this research project. As it has been deemed that the data collected from the human participants is both personal and sensitive, all data collected is only accessible to the principal Investigator (Roger Yallop) and the named collaborating researchers as to the terms and conditions of the ethical clearance. Therefore, this research project will not participate in FAIR data.
|
b11fd11b8d8c39843a208c492ae7fe37
|
dmponline.dcc.ac.uk
|
FAIR data and resources
|
Making data openly accessible
|
Due to the stipulation of the ethical clearance protocol, all collected datasets will only be accessible to the PI and collaborating researchers. No data will be made readily available to researchers from outside this research project.
|
b11fd11b8d8c39843a208c492ae7fe37
|
dmponline.dcc.ac.uk
|
FAIR data and resources
|
Making data interoperable
|
As all the datasets are closed, there will be no interoperability for this study.
|
b11fd11b8d8c39843a208c492ae7fe37
|
dmponline.dcc.ac.uk
|
FAIR data and resources
|
Allocation of resources and data security
|
There will be no open access of data for this project. As such, this question is not relevant.
|
b11fd11b8d8c39843a208c492ae7fe37
|
dmponline.dcc.ac.uk
|
Data Collection
|
What data will you collect or create?
|
The data collected for this research consists of archival documents, memoirs and secondary literature on Transylvanian Armenians, as well as research data on their genealogy.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Data Collection
|
How will the data be collected or created?
|
All the data will be collected from the archives, libraries and on-line resources. Krčmérys’ family archive will also be used for comparison and analysis. For the data collection a visit to Budapest and several meetings with Armenologists and prominent Armenians are planned there. Rich material of ‘Orer’ Armenian European Magazine (co-founded by me) on Transylvanian Armenians, (i.e Armenians in Hungary, Romania, Western Ukraine) will also be used. A new family tree will be drawn as new data on Silvester Krčméry’s ancestors.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Documentation and Metadata
|
What documentation and metadata will accompany the data?
|
No additional documentation and/or metadata will be created in this research.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage any ethical issues?
|
The extended Krčméry family is very much waiting and ready for any material, thus all the data is firstly discussed with the family members. Other legal and ethical issues will be handled according existing guidelines, as well as responsible and proper citation.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage copyright and Intellectual Property Rights (IPR) issues?
|
I retain the copyright and intellectual property rights (IPR) for my work. The research will be available to the public through open- access.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will the data be stored and backed up during the research?
|
The data collected during this research will be stored on my personal computer, my flash disk, which is used for backups, as well as an external data storage disk with all of my collected material.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will you manage access and security?
|
Although there are no security risks in this case, my main computer, the flash disk with collected data and external storage are always kept at home and no one can have access to my research data.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
Which data are of long-term value and should be retained, shared, and/or preserved?
|
I have all the photos of archival documents and pages of secondary literature, as well as the downloads of on-line resources. All the collected data will be preserved a/ for using any moment if necessary b/ for new studies. There are no contracts or legal regulations demanding the deletion of the collected data for this research.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
What is the long-term preservation plan for the dataset?
|
I will keep the collected materials in the aforementioned storages for at least five years to ensure easy future access and reference if necessary.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Data Sharing
|
How will you share the data?
|
The collected material is not for sharing. One photo will be shared with Silverster Krčméry’s extended family. The outputs will have open access.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Data Sharing
|
Are any restrictions on data sharing required?
|
The collected data for this research is not for sharing. My research has and will remain GDPR compliant, ensuring data protection and privacy.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
Who will be responsible for data management?
|
I will be responsible for the data before the publication of the article which is planned at the end of 2024 or at the beginning of 2025.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
What resources will you require to deliver your plan?
|
I will not need any additional requirements for this data.
|
479ce0c20765f99b7f77283e6c4499c6
|
dmponline.dcc.ac.uk
|
Data Summary
|
Briefly introduce the types of data the research will create. Why did you decide to use these data types?
|
My research will create text data primarily from archival sources and published sources such as newspapers and magazines. The project also involves obtaining audio content during oral history interviews, these materials will be recorded on an encrypted recording device and transcribed by me personally. It is also possible that I will use written questionnaires instead of audio interviews.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Data Collection
|
Give details on the proposed methodologies that will be used to create the data. Advise how the project teamselected will be suitable for the data/digital aspects of the work, including details of how the institution’s datasupport teams may need to support the project
|
I plan to collect and process archival sources, I plan to take photos of the documents or in case if it is not possible I will transcript them. These will be a combination of .doc and .jpg files. Consistency and quality of data will be controlled by quality control checks of picture and text data before it is filed under mentioned naming conventions. Any photo or text data that fails quality control will be recaptured the same or following day. In terms of oral history interview, I will develop a questionnaire that I will use as guide during the interviews, or that the respondent can fill out independently. This questionnaire will be developed with the help of the University Ethics Committee. The questionnaire will be published as the part of the thesis as well.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Short-term Data Storage
|
How will the data be stored in the short term?
|
Photo data will be stored on smartphone device and digitally stored and transferred to an email address using an established data transfer service. It will then be stored on a hard drive in the short term before being uploaded to the University X: drive. In the longer term, both photo and text transcription data will be copied onto an external hard drive, which is held securely. For maximum security all files and data will also be backed-up on the the University X: drive. The main copy will be stored on the University X: drive and backed up by IT Services. All data management and storage for this research is my own responsibility.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Short-term Data Storage
|
a What backup will you have in the in-project period to ensure no data is lost?
|
I will back-up data in several areas. All data will be stored on a hard drive and on the University X: drive, with copies backed-up to external hard drives and to cloud storage to ensure data is saved in the event that one of these systems fails. The main copy of all data will be stored on the University X: drive and backed-up by IT services.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Long-term Data Storage
|
How the data will be stored in the long term?
|
For the long term, data will be stored on cloud drive services with the University X: drive. Participant consent and conditions of use for archival material should be observed when storing data long term.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Long-term Data Storage
|
a. Where have you decided to store it, why is this appropriate?
|
I have decided to keep two copies of my data for storage — on my personal hard drive and on University X: drive. These locations are secure and having several copies means the data will not be lost if one of the locations is compromised.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Long-term Data Storage
|
b. How long will it be stored for and why?
|
This data will be stored indefinitely. The research I conduct and the material I collect should be available to be used by others.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Long-term Data Storage
|
c. Costs of storage – why are these appropriate? Costs related to long term storage will be permitted providing theseare fully justified and relate to the project Full justification must be provided in Justification of Resources (JoR)
|
There are no costs to the storage of my data.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Data Sharing
|
How the data will be shared and the value it will have to others
|
Any data I collect will most likely be in the form of word-document format. Archival primary material I collect can be shared on request by interested parties by placing in ORDA openly available under a Creative Commons licence. This material will have value to others working within my field of research or related areas.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Data Sharing
|
a. How the data will enhance the area and how it could be used in the future?
|
I hope that this data will offer greater insight into twin towns in Eastern block, but also into Cold War cultural diplomacy and people's diplomacy. The material I collect will not only support my thesis, but it could also support future research in this field and allow other researchers to critique or incorporate my arguments and materials.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Data Sharing
|
b. Releasing the data – advise when you will be releasing and justify if not releasing in line with AHRC guidelines of aminimum of three years. If the data will have value to different audiences, how these groups will be informed?
|
I have no current plans to release my data, though it can be accessed upon request at any time. On publication of my thesis I will include a notification of the data I have used and where it can be accessed for interested groups.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Data Sharing
|
d. Will the data be open or will you charge for it? Justify if charging to access the data
|
This data collected from the archives will be open.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Data Sharing
|
e. Financial requirements of sharing – include full justification in the JoR
|
No foreseeable financial requirements.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Ethical and Legal Considerations
|
a. Any legal and ethical considerations of collecting the data
|
The main ethical considerations for the archival research relate to data management and copy-right. The majority of archive material to be used in this project are freely available and can be cited for the purposes of research. I will be careful to familiarise myself with and follow closely any permissions and copy-right regulations provided by the individual archives. For the interviews, the main ethical considerations relate to informed consent, confidentiality and the right to withdraw.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
Ethical and Legal Considerations
|
b. Legal and ethical considerations around releasing and storing the data – anonymity of any participants, followingpromises made to participants
|
Before agreeing to participate, informed consent from potential interviewees will be secured, and they may request anonymity. Interviewees will be provided with a detailed information sheet explaining the purpose of the research, the interview process, and their right to withdraw at any point during the interview and within a stated time frame. Confidentiality will be offered and assured through the use of pseudonyms in the process of transcription and data storage. For pseudonymous interviewees, a unique identifier would be applied and identity details stored separately to audio files and the interview summary. Interview recordings would be deleted by the end of a project, and anonymised transcripts only retained.
|
3b763ebb77243906b73afddefbd0e8ef
|
dmponline.dcc.ac.uk
|
0. Administrative questions
|
Name of data management support staff consulted during the preparation of this plan.
|
My faculty data steward, Sara Shoghi, has reviewed this DMP on 25/10/2024.
|
3d271770980d4c4a749ee5d1bc3fd93e
|
dmponline.dcc.ac.uk
|
IV. Legal and ethical requirements, codes of conduct
|
How will ownership of the data and intellectual property rights to the data be managed?
|
For projects involving commercially-sensitive research or research involving third parties, seek advice of your Faculty Contract Manager when answering this question. If this is not the case, you can use the example below. This is an internal TUD MSc thesis project. The datasets underlying the published papers will be publicly released following the TU Delft Research Data Framework Policy. During the active phase of research, the project leader from TU Delft will oversee the access rights to data (and other outputs), as well as any requests for access from external parties. They will be released publicly no later than at the time of publication of corresponding research papers.
|
3d271770980d4c4a749ee5d1bc3fd93e
|
dmponline.dcc.ac.uk
|
IV. Legal and ethical requirements, codes of conduct
|
Please describe the informed consent procedure you will follow:
|
All study participants will be asked to provide their written consent for participation in the study and for the processing of their data.
|
3d271770980d4c4a749ee5d1bc3fd93e
|
dmponline.dcc.ac.uk
|
VI. Data management responsibilities and resources
|
If you leave TU Delft (or are unavailable), who is going to be responsible for the data resulting from this project?
|
Jenny Dankelman [email protected]
|
3d271770980d4c4a749ee5d1bc3fd93e
|
dmponline.dcc.ac.uk
|
Data overview
|
Briefly list the data you will be collecting, and the data collection method.
|
The research aims to have 50 participants, from which three categories of data are planned to be collected over the course of the project. First, the participants will fill in pre- and post-research online questionnaires. Second, the participants will create their own screen recordings on their mobile devices. And third, the participants will be interviewed through MS Teams.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Ethical and legal compliance
|
List what personal data or special category/criminal conviction data you will be handling during your research.
|
The project will collect personal data of the research participants, including name, address, telephone number and email address. The project will also collect demographic data, including: age, gender, occupation, income range. Demographic data will be kept for data analysis, however personal data will only be stored over the duration of data collection to allow communication with the research participants and their remuneration. No special category data will be collected.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Ethical and legal compliance
|
Briefly describe why the personal data you're handling is needed.
|
Personal data will only be stored over the duration of data collection to allow communication with the research participants and their remuneration.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Ethical and legal compliance
|
Provide brief details of anyone else who will have access to any of the data.
|
The data will only be accessible by the investigator and academic supervisor (BU).The outcomes of the project (publications, industry white papers) will be publicly shared.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Ethical and legal compliance
|
Who will have Intellectual Property Rights to the data?
|
The research data generated in this project will be held by BU.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Storage, back-up, and security
|
What are your plans for backing-up data to prevent data loss?
|
Nextcloud, BU Share-Point back up features
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Storage, back-up, and security
|
How and when will personal or other sensitive data be deleted/destroyed?
|
All sensitive data will be destroyed upon participants complete their participation. Screen recordings will be deleted after all data has been analysed and transformed into a structured dataset. It is expected that the maximum time for data transformation is 6 months. Afterwards only anonymised data in xls/csv/json format will be stored on the BU Sharepoint.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Storage, back-up, and security
|
What security measures will be put in place to prevent unauthorised disclosure of data, both during and after thestudy?
|
First, the data (screen recordings, questionnaire replies, interview transcripts) will be pseudonymised to avoid direct association with personal information (name, telephone number, address, email address). The key to associate the data will only be held by the PI until the participants end their participation. From that point, personal data will be deleted and only the pseudonymised data and demographic characteristics of participants will be kept. The access to the data will only be granted to the main researcher or possibly to the data analyst or research assistant.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Storage, back-up, and security
|
What data and project documentation do you plan to keep after the study has finished?
|
After the project is finished, only anonymised data in xls/csv/json format will be stored on the BU Sharepoint. Besides the data collected from the research participants, the project will keep documentation on methodology, including templates of consent forms, questionnaires, interview guides.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Data quality, organisation, and documentation
|
What quality control procedures will be in place to ensure the quality of the data?
|
To allow fullest use of data, participant consent will be in place to ensure that data collected through all means, including online questionnaires, screen recordings and interviews can be fully used. For the screen recordings, important is to obtain sufficient video quality, which will be ensured by using native screen recordings functions on mobile devices or screen recordings mobile applications. To ensure high quality of the interview data, the interviewer will follow a detailed interview guide. To allow high quality data from the questionnaire, the questions will be reviewed and discussed with the academic advisory panel.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Data quality, organisation, and documentation
|
How will you organise your data and documentation files?
|
After the data collection, each type of data will be stored in a separate folder (i.e., questionnaire replies, interview transcripts and the transformed screen recordings) under each participant ID. The pseudonymised data will be kept in a different location to the personal data and the key to associate them. The accessibility to the key will only be limited to the main investigator.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Data quality, organisation, and documentation
|
What documentation do you need to produce to make sense of the data?
|
All methodologies and protocols used to analyse the data and co-analyze data from various sources will be kept in the project folder that will be accessible by the main investigator and the academic supervisor.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Data sharing
|
What data do you plan to deposit?
|
Anonymised data in structured formats, no screen recordings will be deposited after the data analysis is completed.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Data sharing
|
Outline steps that need to be taken to anonymise participant data.
|
The personal data as well as the key will be permanently deleted.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Data sharing
|
How will participants consent to sharing their data?
|
The participants will sign an online consent form that their data will only be stored and used in anonymised form.
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Data sharing
|
In which file formats will data be deposited?
|
xls, csv, json, doc
|
272498f8c9e8e47b769e427dc89d3c80
|
dmponline.dcc.ac.uk
|
Administrative details
|
Principle Investigator/Researcher
|
Lead investigator: Oliver Stevens Principal Investigator: Jeffrey W. Eaton Co-investigators: Rebecca Anderson
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Administrative details
|
ORCID iD (if applicable)
|
Oliver Stevens: 0000-0001-6842-9434 Jeffrey W. Eaton: 0000-0001-7728-728X Rebecca Anderson: 0009-0002-6127-3769
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Data Collection
|
What file formats will be used?
|
All data will be recorded electronically with no physical copies created. Aggregate data will be extracted from survey reports using Microsoft Excel and saved as comma separated value files (.csv). Analysis will be conducted in R, with outputs saved as .csv and .rds object files.
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Data Storage and Security
|
How will you store and back-up your data during the project?
|
All data will be stored on the Imperial College London Sharepoint and an Imperial College London server at the South Kensington campus, ensuring continuous back-up. No local copies of the data will be stored. Code will be backed up using GitHub.
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Data Storage and Security
|
How will you manage access and security?
|
The Imperial College London Sharepoint and server are only accessible to members of the research team while logged into the Department of Infectious Disease Epidemiology’s Virtual Private Network. Data will be read directly into analysis software from these locations. All data are anonymised and no personally identifiying information will be stored, reducing data sensitivity.
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Data Preservation and Sharing
|
What are your plans for long-term preservation and data sharing?
|
Publicly available aggregate data collated for this analysis will be published as supplementary material with all manuscripts arising from this analysis. We are exploring the possibility of setting up a data repository for individual-level data, subject to the permissions of the original data owners, but this is not yet part of the study due to resource constraints. If this becomes possible during the course of the study, an amendment to the study protocol and data management plan describing this activity will be submitted to the Imperial College Research Ethics Committee for review.
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Data Preservation and Sharing
|
How will potential users find out about your data?
|
Public aggregate data will be included as supplementary material in publications arising from the analysis. A data access statement for private data will be included in manuscripts for users to raise requests with data owners for data access.
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
Who is responsible for implementing this plan?
|
Along with the PI, Jeffrey W. Eaton, Oliver Stevens will have responsibility for study-wide data management, metadata creation, data security and quality assurance of data.
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
Will you require any additional resources to deliver this plan?
|
No additional resources are required to deliver the key deliverables in this data management plan. The creation of a new data repository for key population data is not presently funded.
|
da3c90fdaee9ceed5606d5fd00f0b209
|
dmponline.dcc.ac.uk
|
Data Collection
|
What data will you collect or create?
|
Physical data about participants dwelling. The following data will be collected about the physical characteristics of each participant's dwelling. 1. Measurements of all rooms, window and door positions and sizes, to create a detailed floorplan. 2. Details of the windows: how far the windows open, the proportion of windows that open, the position of the opening window, how the windows open/hung, if windows can be left open securely. 3. Details of the trickle vents: sizes, model number (if present), if they are open or closed during the survey, check operation and if there is a hole all the way to outside. 4. Survey building fabric to estimate the constructions and build-ups. 5. Details of mechanical ventilation: locations and model numbers of equipment, types of grilles, sizes of grilles, how open are grilles (eg: air valves), are cooker hoods ducted to outside or recirculating, locations of external grilles, how are systems controlled, is there fan run on. 6. Measure door sizes and the amount that they are undercut from the floor finish. 7. Record any doors that are self-closing. 8. Record locations and details of sources of indoor and outdoor: Air contaminants/pollution, heat sources indoors and noise/sound. Physical data about participants indoor and outdoor environment. The following data will be collected about the physical environment of each participant's dwelling. 1. Kitchen, living and outdoors: Temperature, humidity, PM1, PM2.5, PM10, CO, CO2, NO and TVOC. 2. Bedrooms: Temperature, humidity and CO2. 3. Bathrooms: Temperature, humidity and light. 4. All windows, doors and ventilation systems: times when they are opened/closed. 5. Living rooms: VOC's for lab analysis. 6. Living rooms and outdoors: noise levels. Social data about participants and their behaviour. 1. General household data. 2. Comfort and heating behaviours. 3. Ventilation behaviours. 4. Ventilation and health relationships. 5. Indoor environmental quality satisfaction.
|
dfed6528bb429bbdf07ea01d9487ad51
|
dmponline.dcc.ac.uk
|
Data Collection
|
How will the data be collected or created?
|
Physical data about participants dwelling. This data will be collected by the researcher during a detailed survey of the individual dwellings using a measuring tape, pen, paper and a camera. The researcher will develop the raw site survey information into a detailed floor plan of each dwelling, with all the collected information recorded on the drawing. The drawing will be created electronically using AutoCAD (.dwg) and stored in PDF format. Both the .dwg and .pdf will be stored on UCL N drive. Physical data about participants indoor and outdoor environment. 1. Kitchen, living and outdoors: Temperature, humidity, PM1, PM2.5, PM10, CO, CO2, NO and TVOC. This data will be automatically collected every 5 minutes by specialist Eltek AQ110 instruments. 2. Bedrooms: Temperature, humidity and CO2. This data will be automatically collected every 5 minutes by specialist Onset MX1102 instruments. 3. Bathrooms: Temperature, humidity and light. This data will be automatically collected every 5 minutes by specialist Onset U12- 012 instruments. 4. All windows, doors and ventilation systems: times when they are opened/closed. This data will be automatically collected every time a window/door/ventilation system is opened/operated by specialist Onset UX90-001M instruments. 5. Living rooms: VOC's for lab analysis. VOC's will be collected by sorbent tubes installed in the living rooms, which will be sent off to an accredited laboratory for gas spectrometry analysis to identify the compounds. 6. Living rooms and outdoors: noise levels. This data will be automatically collected every 5 minutes by custom made Raspberry Pi based noise instruments. All of the above data is collected and stored as time-series data for every 5 minutes. The raw data is stored in CSV format.
|
dfed6528bb429bbdf07ea01d9487ad51
|
dmponline.dcc.ac.uk
|
Data Collection
|
Social data about participants and their behaviour.
|
This data will be collected by the researcher from the participants using a pseudonymised questionnaire. One, possibly two semi- structured walkthroughs are proposed during the winter and potentially summer seasons. The walkthrough(s) will be recorded using an audio recording device. The audio (or AV) files from the walkthrough will be transcribed into a Microsoft Word document. Formats and sharing All data formats are widely used and can be opened by a range of popular software packages - this will facilitate sharing and long term access to the data by others. File and folder structure The structure below shows the proposed folder and file structure for the collected data. Project data folder | +-- Participant A, B, C, D etc (folder) | | | | | +-- Metadata | | | +-- metadata.xls (file) metadata on the dwelling, which equipment has been installed and where, orientation | | | | | +-- Survey data (folder) | | | +-- site_notes.jpg (file): scan of site notes. | +-- floorplan.dwg (file): AutoCAD file of floorplan. | +-- floorplan.pdf (file): PDF of floorplan. | | | | | +-- Technical data (folder) | | | +-- eltek_aq110.csv (file): time-series of all AQ110's. | +-- mx1102.csv (file): time-series of all MX1102's. | +-- u12-012.csv (file): time-series of all U12-012's. | +-- ux90-001m.csv (file): all events and times. | +-- noise_data.csv (file): time-series of noise data. | | | | | +-- Social data (folder) | | | +-- initial_interview.doc (file): transcript of the initial interview. | +-- summer_walkthrough.doc (file): transcript of the summer walkthrough. | +-- winter_walkthrough.doc (file): transcript of the winter walkthrough. | | | | | +-- Photos | | | +-- photo1.jpg (file): photos | | | | | +-- Checklists (folder) | | | +-- site_prep.pdf (file): site preparation checklist | +-- download.pdf (file): data download checklist | | | +-- Cross calibration (folder) | | | +-- cross_calibration.csv (file): raw data from 2 weeks for cross-calibration. | +-- offsets.xls (file): calculated offsets for each sensor. | | | | +-- MIDAS data (folder) | | | +-- weather.csv (file): raw weather data from MIDAS | | | +-- Equipment Log | | | +-- equipment_log.xls (file): file with all equipment references on loan and where they are installed - dwelling code and room Versioning Only the raw data will be stored. The researcher will use a Python script and code to process the data - the processed data will never be permanently stored. Python holds the processed data in RAM and this is cleared every time Python is closed. Versioning will be used for the Python code that the researcher develops. The researcher will use Git and GitHub to document all changes to the code. GitHub will be used to document changes and as a change control log. This will record all changes to the code, the reasons for the changes and allow the researcher to revert to previous versions of the code if required.
|
dfed6528bb429bbdf07ea01d9487ad51
|
dmponline.dcc.ac.uk
|
Documentation and Metadata
|
What documentation and metadata will accompany the data?
|
Documentation A comprehensive overarching document will be produced to accompany the data. This document will contain the following general information: 1. Title of the project and the data set. 2. Contact details of the researcher. 3. Contact details of the principal investigator. 4. Dates the data was collected. 5. Information on conditions of access or data confidentiality. The following project-specific information will be detailed in the documentation: 1. A description of the PhD project - aims, objectives and research questions. 2. A description of the layout of the data - describing the structure of folders and files and the relationship between files. 3. A description of how the data was collected: sampling, data collection process, instruments used, hardware and software used, scale and resolution, temporal and geographic coverage and secondary data sources used. 4. Details of data validation, checking, proofing, cleaning and quality assurance procedures carried out. 5. Details of any changes made to data over time since their original creation and identification of different versions of data files. The following data-level information will be included in the documentation (Eynden et al. 2011): 1. Names, labels and descriptions for variables, records and their values. 2. Definitions of specialist terminology or acronyms used. 3. Codes of, and reasons for, missing values. 4. Derived data created after collection, with code, algorithm or command file. 5. Data listing of annotations for cases, individuals or items. Metadata The metadata should be published within 12 months of the creation of the research data - in accordance with EPSRC recommendations. The metadata will be created using the DataCite metadata schema. The metadata will include the following minimum information: 1. A digital object identifier (DOI). 2. Creator/researchers details. 3. Title. 4. Publisher. 5. Year and dates. 6. Details of the type of resource.
|
dfed6528bb429bbdf07ea01d9487ad51
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage any ethical issues?
|
The ethical aspects of this research will be managed by the researcher and the principal investigator in full compliance with UCL ethics requirements. This research requires internal departmental ethics approval, as it involves human participants and/or their data. This includes social and technical data from participants and their homes. This research is not high risk and therefore does not require approval from an external (outside of BSEER) ethics committee. This research is classified as low risk. The research involves non-vulnerable participants covering non-sensitive topics, where: 1. where participation will not induce undue stress or anxiety, and 2. it will not possible to identify (directly or indirectly) individuals from the data or publications because all personal information will be separated from the research data, and 3. no personal data will be shared outside of the research team. An ethics application has been submitted to the BSEER ethics committee in accordance with its requirements.
|
dfed6528bb429bbdf07ea01d9487ad51
|
dmponline.dcc.ac.uk
|
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