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3. Data management, documentation and curation
|
Managing, storing and curating data
|
The data will be collected and stored within a secure database held at UCLan used to track participants in the WORKWELL Trial. This database will be backed up regularly as is key to the management of the trial. No new data will be collected for the purposes of this trial, save the details as to whether or not each individual was randomised to receive the pre-notification card (and, for those to whom it was sent, when it was sent). A data extract (likely to be in EXCEL or CSV format) containing the relevant fields for analysis in this project will be exported at the end of this nested trial (i.e. once follow-up of the 6-month outcome data has ceased) and transported using encrypted email to the University of Manchested statistics team.
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
3. Data management, documentation and curation
|
Metadata standards and data documentation
|
The data set is very small (in terms of number of fields/variables), so a simple, separate data dictionary will be compiled, detailing the variables, their definitions and other relevant details.
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
3. Data management, documentation and curation
|
Data preservation strategy and standards
|
All data will be retained. The data will be archived locally but may also be made available in conjunction with any publication produced, and also will be retained by the MRC SWAT project (PROMETHEUS) team in relation to the overall project and related meta- analysis project (and its retention policy). The combined dataset (including that from this sub-project) will be stored by the University of York in a secure location. Data from individual datasets will remain the property of PROMETHEUS collaborators, in this case the University of Manchester (and collaborators at other institution).
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
4. Data security and confidentiality of potentially disclosive personal information
|
Formal information/data security standards
|
No additional identifiable data will be collected as part of this sub-project and there are no additional risks to the data from this project. Please refer to the WORKWELL Trial Pan-Man form for details regarding the security standards for the storage of the data for that project.
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
4. Data security and confidentiality of potentially disclosive personal information
|
Main risks to data security
|
Given the nature of the fields collected (see earlier responses) and that the participant information relating to this project is all pseuonymised, there are no substantive risks to data security providing research partners adhere to processes as The University of Manchester will not receive any identifying information, nor will any of the details provided by sensitive data.
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
5. Data sharing and access
|
Discovery by potential users of the research data
|
No specific arrangements for this subproject - please see DMP for the overall PROMETHESUS project which will co-ordinate the potential for discovery by users of the data from the ~25 projects, including this, funded from within the MRC funding envelope for PROMETHEUS.
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
5. Data sharing and access
|
Governance of access
|
The project team has no plans for making the data more widely available, but will work with the PROMETHEUS team leads at York to ensure that research data are made available at an appropriate point in time. (Please refer to the overarching MRC Project 'Routinely embedding recruitment and retention interventions within randomised controlled trials' Pan-Man for details of the process for implementing these plans - this study team will agree to release the data for public access once the relevant key pulbications are accepted).
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
5. Data sharing and access
|
The study team's exclusive use of the data
|
Please refer to the overarching MRC Project 'Routinely embedding recruitment and retention interventions within randomised controlled trials' Pan-Man for details of the process for implementing these plans - this study team (i.e. the WORKWELL SWAT team) will agree to release the data for public access once the relevant key pulbications are accepted, in line with the preference of the PROMETHEUS team.
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
5. Data sharing and access
|
Restrictions or delays to sharing, with planned actions to limit such restrictions
|
See above.
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
8. Author and contact details
|
Author of this Data Management Plan (Name) and, if different to that of the Principal Investigator, their telephone& email contact details
|
Dr. Chris Sutton
|
e4682ce585b1f0d8a09d19ee0034d871
|
dmponline.dcc.ac.uk
|
Data Collection
|
What data will you collect or create?
|
For the purposes of this project, at least three different formats of data is going to be collected: images (at least 10), video (at least one 10-second clip), audio (at least one 10-second clip), tabular (spreadsheet) or text (word doc)
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Data Collection
|
How will the data be collected or created?
|
The PI will be using a smart phone to coleect imaages of pens used in Building 22, CSIRIS. approximately 10 images (jpeg) of different pens will be collected. In addition, two video clips (mp4) and one audio clip (mp3) of pen owners and their preferences/requirements with regards to pens, will be collected. The data will be less than 500MB in size. Data will be stored on an instititutional drive, also online in Vibe, and also uploaded to network storage supplied by dirisa.ac.za. Data on the institutional drive is backed up daily.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Documentation and Metadata
|
What documentation and metadata will accompany the data?
|
A word document describing the data collection steps will be added. The document will also contain information on the data collector, sample size, place, date, and phone camera settings. Dublin Core will be used as metadata standard.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage any ethical issues?
|
Consent for this study, and the collection of data will be obtained from the CSIR Research Ethics Committee. A pdf, containing proof of ethical approval, will be stored with all datasets. Identity protection is not required in this study. Data is not regarded as sensitive, but should sensitive information be leaked via recorded videoclips, the data will either be discarded or anonymised, at the participant's request. Consent for participation will be obtained from all participants.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage copyright and Intellectual Property Rights (IPR) issues?
|
There are no copyright or IPR issues
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will the data be stored and backed up during the research?
|
Data will be stored on an institutional drive (backed up daily by ICT), Vibe as well as a cloud based service. ICT will assist with data recovery.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
Which data are of long-term value and should be retained, shared, and/or preserved?
|
Data collected in this study is not of longterm value. Data will however be shared with unit colleagues. The data will be retained for 12 months.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
What is the long-term preservation plan for the dataset?
|
Data will be destroyed during July 2019.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Data Sharing
|
How will you share the data?
|
Data will be shared via access given on the Vibe platform, as well as on the cloud-based service. Data will be public. Data will be made available as soon as it has been uploaded to the platforms. A persistent identifier will not be sought as the data has no longterm value.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Data Sharing
|
Are any restrictions on data sharing required?
|
There will be no data sharing restrictions. There will be no period of exclusive use by the data collector.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
Who will be responsible for data management?
|
Data will be managed by the data collector (creator of this DMP). This person is also the study leader.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
What resources will you require to deliver your plan?
|
No additional expertise is required to deliver this plan. Current software and tools on the CSIR network will suffice for data management, and study requirements. No charges will be applied by data repositories.
|
85788b9f28d0255643cb0bcccde2a01d
|
dmponline.dcc.ac.uk
|
Data Collection
|
What data will you collect or create?
|
No data will be collected or created.
|
f19a04c5f751086238d6fc02cb68f906
|
dmponline.dcc.ac.uk
|
Documentation and Metadata
|
What documentation and metadata will accompany the data?
|
None.
|
f19a04c5f751086238d6fc02cb68f906
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage any ethical issues?
|
No ethical issues will arise in the course of this project.
|
f19a04c5f751086238d6fc02cb68f906
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage copyright and Intellectual Property Rights (IPR) issues?
|
No copyright or IPR issues should arise in the course of this project.
|
f19a04c5f751086238d6fc02cb68f906
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
What resources will you require to deliver your plan?
|
None.
|
f19a04c5f751086238d6fc02cb68f906
|
dmponline.dcc.ac.uk
|
0. Title of project/programme
|
State the title of the project/programme
|
Students Behaviour towards Research
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
1. Description of the data
|
Format and scale of the data
|
The data will be in text format, it is simple to compile a questionnaire and according to my research topic, text has to be the format of the data.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
2. Data management, documentation and curation
|
Managing, storing and curating data
|
Data will be stored on the drive on my computer and I will back up the data on google docs incase my computer crashes. The data will be managed by myself as I am the headliner of the research.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
2. Data management, documentation and curation
|
Metadata standards and data documentation
|
People partaking in the questionnaire will have access to the answers in order to see the feedback and views from other people, although no one's name will be displayed. The data which has been collected will be stored in a database in which students will have access too.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
2. Data management, documentation and curation
|
Data preservation strategy and standards
|
Data will be shared to various students online and they shall have limited time to see the data as it needs to be archived. No additional resources will be needed to prepare the data.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
3. Data security and confidentiality of potentially disclosive personal information
|
Main risks to data security
|
The data will be stored on a hard drive of a computer and backed up on google docs. I myself will be responsible for the data and backup shall be done weekly. Certain international standards will be complied with in order to protect the data of individuals.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
4. Data sharing and access
|
Mechanisms for sharing
|
Data will be shared online through a platform that students use most. The data will be availaible 1 hour after the research has been completed.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
4. Data sharing and access
|
Discovery by potential users of the research data
|
Community metadata standards will be used and metadata will be provided to students so that they may be able to identify as well as discover the data.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
4. Data sharing and access
|
The study team's exclusive use of the data
|
There will be exclusive use of data meaning that only people who are allowed to access it may do so.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
4. Data sharing and access
|
Restrictions or delays to sharing, with planned actions to limit such restrictions
|
Delays and restrictions shall be put in place in order to minimize unauthorized access, access shall be limited only to the people which are not granted access to use or view the data.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
4. Data sharing and access
|
Milestones for sharing
|
Sharing of the data shall be implemented with the consent of the students which have taken part in the research.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
4. Data sharing and access
|
Governance of access
|
Access shall be granted and those with permission may be able to access the data once they have permission.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
4. Data sharing and access
|
Regulation of responsibilities of users
|
The users, in this case the students need to ensure that they use the data ethically. It is their responsibility to do so.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
6. Relevant institutional, departmental or study policies on data sharing and data security
|
Please complete, where such policies are (i) relevant to your study, and (ii) are in the public domain, e.g.accessibly through the internet. Add any others that are relevant.
|
Links to guidelines shall be shared to the students.
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
7. Author and contact details
|
Author of this Data Management Plan (Name) and, if different to that of the Principal Investigator, their telephone& email contact details
|
Dimakatso Pilusa 079 288 6628 [email protected]
|
5d38b7c71bd91b239f21778139261d48
|
dmponline.dcc.ac.uk
|
Data Collection
|
What data will you collect or create?
|
The reasearch I will be working with is purely theoretical and it does not require any data to be collected or created. The closest type of data I will use will be fabricated examples required to illustrate or to confirm the correctness of the mathematical research I will be doing.
|
9256bc9161fd660236a32e6fc9687d09
|
dmponline.dcc.ac.uk
|
Data Collection
|
How will the data be collected or created?
|
I have no intention to collect data but I may fabricate a worked example for the research. This will be done by myself and the lead supervisor.
|
9256bc9161fd660236a32e6fc9687d09
|
dmponline.dcc.ac.uk
|
Documentation and Metadata
|
What documentation and metadata will accompany the data?
|
Any fabricated examples of note will either be given in publication or will be disregarded entirely.
|
9256bc9161fd660236a32e6fc9687d09
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage copyright and Intellectual Property Rights (IPR) issues?
|
In terms of data this is not applicable. In terms of actual research I will ensure to properly cite any work that I use in my own reseach where necessary.
|
9256bc9161fd660236a32e6fc9687d09
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will the data be stored and backed up during the research?
|
Not applicabe
|
9256bc9161fd660236a32e6fc9687d09
|
dmponline.dcc.ac.uk
|
Data Sharing
|
How will you share the data?
|
The examples will mainly be of use for myself but I will freely share them upon request.
|
9256bc9161fd660236a32e6fc9687d09
|
dmponline.dcc.ac.uk
|
Data Collection
|
What data will you collect or create?
|
Experimental Data from Literature will be collected: 1-phase, 2-phase and 3-phase Wax deposition experiments. Further Experiments would be done to validate previous literature and provide solutions in the form of quantitative and qualitative models. Field data would be sourced later, from an agency or company to corroborate live simulations of the research problem. The solutions would be in the form of quantitative and qualitative models. Future restrictions would be applied to sourced data to create confidentiality.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Data Collection
|
How will the data be collected or created?
|
Experimental data would be collected via past and recent literature. Field data would be collected from 'entity' (undecided) via personal cloud storage and restricted to encripted folder on my personal laptop. Versions of my results and analysis would also be locked in my cloud space on the Z: Drive, in order to avoid having all information in one location. Versions would be named in keys of date and time. Access to the raw and processed data would only be limited to myself, my Supervisor and the chosen representative of the 'entity'.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Documentation and Metadata
|
What documentation and metadata will accompany the data?
|
I will ensure the documents containing raw data, results and analysis from literature and future 'entity' (undecided) would be recorded conforming to Cranfield's Management of Research Data Policy. The raw data would be documented in the form of quantitative and qualitative trends of research focus: wax deposition. Methodology of research and Analysis would be properly ordered to ease understanding.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage any ethical issues?
|
For the Field Data, a non-disclosure agreement will be proposed to the future 'entity' (undecided) and signed. The data and related software will be stored on my personal laptop. However the results and analysis would be stored on the secure University Z: Drive. Cranfield University owns the software: OLGA & Multi-Flash Access to data, results and analysis of the field would be restricted to my Supervisor, a Representative of the entity and I.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Ethics and Legal Compliance
|
How will you manage copyright and Intellectual Property Rights (IPR) issues?
|
Data Sharing would be restricted based on the future non-disclosure agreement. The raw data would belong to the source. However, results and analysis of Field Data would belong to the future 'entity' (undecided) and I.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will the data be stored and backed up during the research?
|
All the raw data (Experimental and Field) would be stored on my personal laptop, while the results and analysis would be stored on the University secure Z: Drive. Routine Backups of academic literature would also be stored on the Z: Drive, my Laptop and on Mendeley.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Storage and Backup
|
How will you manage access and security?
|
My Supervisor and I would have access to any of the field related information. My Z: Drive password would also be updated/changed yearly.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
Which data are of long-term value and should be retained, shared, and/or preserved?
|
All raw data of the future 'entity'(undecided) would be retained for as long as stated, per the non-disclosure agreement. No form of this raw data would be further processed without approval from the entity. Simulations, results and analysis of the literature and field data would be retained quantitatively and qualitatively with anonymity in order to use for publication. Future uses of this information would entail application of different qualitative models (charts) to further represent the solution.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Selection and Preservation
|
What is the long-term preservation plan for the dataset?
|
Long term storage of all data, results and analysis would be on a seperate secure cloud space (Microsoft OneDrive) There will be no cost associated with this action.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Data Sharing
|
How will you share the data?
|
Data, results and analysis would only be shared with my Supervisor. In the future raw data would be shared directly through cloud space with other participants after the conditons stipulated in the non- disclosure agreement have expired.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Data Sharing
|
Are any restrictions on data sharing required?
|
No restrictions on data sharing would be required after the non-disclosure agreement.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
Who will be responsible for data management?
|
I will be primarily responsible for managing all information as relates to this project. My Supervisor would assume secondary ownership of the information.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Responsibilities and Resources
|
What resources will you require to deliver your plan?
|
I have completed training in managing my Data Management Plan and in the use of DMPonline. I am also abreast the current data management policies of Cranfield University.
|
e4b55bfd4bda68769759584228d5cfed
|
dmponline.dcc.ac.uk
|
Project Summary
|
Provide a brief description of the project and the research being carried out. State if the research is part of a largerproject, if there are any funders involved, and how data fits in.
|
General practice in England is changing quickly, driven by an expanding, aging and increasingly complex population. Changes to GP services include new staff doing work traditionally done by GPs, and increased use telephone and online consultations. Such changes present opportunities to improve patient care, but questions remain regarding the safety of these changes. General practice in England is changing quickly, driven by an expanding, aging and increasingly complex population. Changes to GP services include new staff doing work traditionally done by GPs, and increased use telephone and online consultations. Such changes present opportunities to improve patient care, but questions remain regarding the safety of these changes. This uncertainty highlights the need to ensure we have effective ways of ensuring patient safety in general practice. Existing patient safety processes are challenged by a number of barriers to engaging, such as the costs, time and potential for legal consequences. Further, there are concerns over the usefulness of staff assessment processes that rely heavily on self-collected data, infrequent assessments and inconsistent assessment detail across staff groups. All this highlights the need to explore alternative approaches. One such alternative, is a structured, risk-based, peer evaluation system that has been used at an ‘out of hours’ general practice service provider in Bristol, UK over the last 8 years. The system works by screening a percentage of all clinicians' consultation notes based on their perceived ‘risk’ status. ‘Risk’ status is worked out by factors such as concerns over previous work or how long the clinician has been working with the organisation. Screened cases causing concern are reviewed by a peer group, who assess the case in detail and feedback learning points to the clinician or escalate further if required. The proposed study will interview 18 participants, including 12 clinicians who have been subject to the peer evaluation system, 3 members of the peer review team and 3 senior management team members. The purpose of the interviews will be to understand the usefulness and acceptability of the system, identify how it might be improved, and explore views on the use of this system to 'in- hours' general practice.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Types
|
What types of data will be involved?
|
This project will generate data in the form of study protocol and related materials, a database of participant contact information, physical signed consent forms, approximately 18 encrypted audio interview recordings lasting 30mins each (9 hours total), anonymised interview transcripts, a separate database to identify which participant the recording pertains to, and resulting NVIVO files documenting transcript qualitative analyses.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Types
|
What file formats will be used?
|
This project will generate data in the form of study protocol and related materials (word files and PDFs), a database of participant contact information (excel files), physical signed consent forms, approximately 18 encrypted audio interview recordings lasting 30mins each (9 hours total) (encrypted audio), anonymised interview transcripts (PDFs), a separate database to identify which participant the recording pertains to (excel files), and resulting NVIVO files documenting transcript qualitative analyses (NVIVO files).
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Capture
|
How will the data be generated and/or gathered?
|
This project will generate a database of participant contact information, physical signed consent forms which will be scanned to protect against the risk of physical copies being lost (physical copies will be retained), approximately 18 encrypted audio interview recordings lasting 30mins each (9 hours total), anonymised interview transcripts, a separate database to identify which participant the recording pertains to, and resulting NVIVO files documenting transcript qualitative analyses. Folders and files will be named using the following general principals: A parent digital folder will contain a number to order the information in a list, and a title that clearly describes it's contents e.g. "1. Participant contact information database". Within this folder will be a version of the study file, follwed by the date written in the form: year_month_day file title. For example "Participant contact information database 2018_03_01". Within each folder there will be a digital folder entitled 'past versions', in which all historical versions of data will be placed. For example the Participant contact information database folder will have within it a 'past versions' folder, in which past versions of participant contact information databases will be placed. Audio recordings and transcripts will be labelled with a corresponding participant study number, which will correspond participant numbers in the participant identification database, followed by the date written in the form: year_month_day file title , for example "1. Interview audio recording 2018_03_01". Again old versions of this data will be placed in a digital folder entitled 'past versions'. These general principals will guide the storage of all study data to ensure it is easily accessible during and following study completion
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Storage and Preservation
|
How will the data be backed up?
|
All data will be stored in The University of Bristol Research Data Storage Facility (RDSF), which provides secure, long-term storage for research data. This major investment provides nightly backup of all data, with further resilience provided by three geographically distinct storage locations. A tape library is used for backup purposes and also for long-term, offline data storage. Only authorised users can access data stored within the RDSF. The RDSF is managed by Bristol’s Advanced Computing Research Centre (ACRC) which has a dedicated steering group and a rigorous data storage policy (https://www.acrc.bris.ac.uk/acrc/RDSF_policy.pdf). The RDSF upholds and reinforces Bristol’s wider Information Security Policy(www.bris.ac.uk/infosec/policies/docs/isp-01.pdf). The consent forms from the study - the only physical data generated, will be scanned and stored electronically. The physical copies of the consent forms will be retained in a locked storage cupboard, in a locked room at the University of Bristol.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Storage and Preservation
|
Do you have security procedures in place for sensitive data?
|
The data generated in this research is sensitive in the sense that it pertains to interview responses of individuals that will be anonymised at publication. However, the interviews discuss only staff members views on the acceptability and usefulness of a quality management system used in their workplace. The harm that would come from a breach of confidentiality from these interview results is minimal. However the interviewees expect that this data is kept confidential - and so this will be ensured. All data will be stored in The University of Bristol Research Data Storage Facility (RDSF), which provides secure, long-term storage for research data. This major investment provides nightly backup of all data, with further resilience provided by three geographically distinct storage locations. A tape library is used for backup purposes and also for long-term, offline data storage. Only authorised users can access data stored within the RDSF. The RDSF is managed by Bristol’s Advanced Computing Research Centre (ACRC) which has a dedicated steering group and a rigorous data storage policy (https://www.acrc.bris.ac.uk/acrc/RDSF_policy.pdf). The RDSF upholds and reinforces Bristol’s wider Information Security Policy(www.bris.ac.uk/infosec/policies/docs/isp-01.pdf). The consent forms from the study - the only physical data generated, will be scanned and stored electronically. The physical copies of the consent forms will be retained in a locked storage cupboard, in a locked room at the University of Bristol.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Storage and Preservation
|
What are your plans for long-term storage of the data?
|
Anonymised study data and related materials will be retained for 7 years. This time period is adequate for the findings of the study to be published, considered and interrogated by the academic community. This is a small evaluative study principally exploring the acceptability and usefulness of an intervention, to understand whether further research into this area is justified. As this study designed only to inform decisions on whether further research is merited, rather than impacts on patient care, there is no discernible in storing study data longer than the proposed 7 years. After 7 years the University of Bristol will destroy all stored study materials.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Organisation
|
How will data be organised?
|
Folders and files will be named using the following general principals: A parent digital folder will contain a number to order the information in a list, and a title that clearly describes it's contents e.g. "1. Participant contact information database". Within this folder will be a version of the study file, follwed by the date written in the form: year_month_day file title. For example "Participant contact information database 2018_03_01". Within each folder there will be a digital folder entitled 'past versions', in which all historical versions of data will be placed. For example the Participant contact information database folder will have within it a 'past versions' folder, in which past versions of participant contact information databases will be placed. Audio recordings and transcripts will be labelled with a corresponding participant study number, which will correspond participant numbers in the participant identification database, followed by the date written in the form: year_month_day file title , for example "1. Interview audio recording 2018_03_01". Again old versions of this data will be placed in a digital folder entitled 'past versions'. These general principals will guide the storage of all study data to ensure it is easily accessible during and following study completion
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Documentation and Description
|
What documentation will you keep?
|
We will keep an index of the data that has been generated as a consequence of this research in word document format. It is not anticipated that the data generated from this small evaluative study has any reuse value, and so guides to the use and generation of the data will not be produced, beyond the methodology information presented in the study protocol and write up itself.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Documentation and Description
|
Will you be using any metadata standards?
|
We will keep an index of the data that has been generated as a consequence of this research in word document format. It is not anticipated that the data generated from this small evaluative study has any reuse value, and so guides to the use and generation of the data will not be produced, beyond the methodology information presented in the study protocol and write up itself.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Sharing and Publication
|
What data do you plan to share?
|
We do not intend to share the data generated from this small evaluative interview study, beyond that which is published in the final write up, as it is of limited value for reuse. Anonymised study data and related materials will be retained for 7 years. This time period is adequate for the findings of the study to be published, considered and interrogated by the academic community. This is a small evaluative study principally exploring the acceptability and usefulness of an intervention, to understand whether further research into this area is justified. As this study designed only to inform decisions on whether further research is merited, rather than impacts on patient care, there is no discernible in storing study data longer than the proposed 7 years.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Sharing and Publication
|
Are there any ethical, commercial, legal or IPR issues which might apply when publishing your data?
|
This study will published anonymised quotations from interviewees only. No identifiable information will be published in this study. No commercially sensitive information is being generated in this study.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Sharing and Publication
|
How will your data be shared?
|
We do not intend to share the data generated from this small evaluative interview study, beyond that which is published in the final write up, as it is of limited value for reuse.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
Data Sharing and Publication
|
Will there need to be controlled access procedures in place for your data?
|
We do not intend to share the data generated from this small evaluative interview study, beyond that which is published in the final write up, as it is of limited value for reuse.
|
6f4a635ccca0abbf03adcc8cb2fceadc
|
dmponline.dcc.ac.uk
|
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