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            Sharing Files with Others from OneDrive
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Please turn on JavaScript and try again.</div></noscript><div id=ctl00_ctl51></div><div class=ms-clear></div></div></div></div></div><div class="col-xs-4 col-sm-12"id=globalNav><div data-name=TopNavigationNoFlyoutWithStartNode><div class=global-nav id=DeltaTopNavigation><div class="noindex ms-core-listMenu-horizontalBox"id=zz1_TopNavigationMenu><ul class="root ms-core-listMenu-root static"id=zz2_RootAspMenu><li class=static><a class="static menu-item ms-core-listMenu-item ms-displayInline ms-navedit-linkNode"accesskey=1 href=/for-students> <span class="additional-background ms-navedit-flyoutArrow"> <span class=menu-item-text> For Students </span> </span> </a><li class=static><a class="static menu-item ms-core-listMenu-item ms-displayInline ms-navedit-linkNode"href=/for-teachers> <span class="additional-background ms-navedit-flyoutArrow"> <span class=menu-item-text> For Teachers </span> </span> </a><li class=static><a class="static menu-item ms-core-listMenu-item ms-displayInline ms-navedit-linkNode"href=/for-staff> <span class="additional-background ms-navedit-flyoutArrow"> <span class=menu-item-text> For Staff </span> </span> </a><li class=static><a class="static menu-item ms-core-listMenu-item ms-displayInline ms-navedit-linkNode"href=/getting-started> <span class="additional-background ms-navedit-flyoutArrow"> <span class=menu-item-text> Getting Started </span> </span> </a><li class=static><a class="static menu-item ms-core-listMenu-item ms-displayInline ms-navedit-linkNode"href=/faq> <span class="additional-background ms-navedit-flyoutArrow"> <span class=menu-item-text> FAQ </span> </span> </a><li class=static><a class="static menu-item ms-core-listMenu-item ms-displayInline ms-navedit-linkNode"href=/support-training> <span class="additional-background ms-navedit-flyoutArrow"> <span class=menu-item-text> Support & Training </span> </span> </a><li class=static><a class="static menu-item ms-core-listMenu-item ms-displayInline ms-navedit-linkNode"href=/office-365-updates> <span class="additional-background ms-navedit-flyoutArrow"> <span class=menu-item-text> Office 365 Updates </span> </span> </a></ul></div></div></div></div></div></div><div id=body><div data-name=ContentPlaceHolderMain><span id=DeltaPlaceHolderMain> <div id=articleHeader><div id=articleHeaderWrapper><div id=ctl00_PlaceHolderMain_ctl00_label style=display:none>Page Image</div><div aria-labelledby=ctl00_PlaceHolderMain_ctl00_label class=ms-rtestate-field id=ctl00_PlaceHolderMain_ctl00__ControlWrapper_RichImageField style=display:inline><div class=ms-rtestate-field></div></div><div data-name="Page Field: Title"class=container id=articleTitle>Sharing Files with Others from OneDrive</div></div></div> <div class=container id=articleMainBody><div class=row><div class="col-xs-12 col-md-9"><div data-name=EditModePanelShowInEdit></div><div class="row innerContainer"><div class="col-xs-12 col-sm-6"data-name="Page Field: Post Type"><ul class=fieldblk><li class=displayTitle>Post type:<li><span title=Knowledge> Knowledge </span></ul></div><div class="col-xs-12 col-sm-6"data-name="Page Field: Contact"><ul class=fieldblk><li class=displayTitle>Posted by:<li><div id=excludeContentFromSpellCheck>Sarah Chao</div></ul></div><div data-name=EditModePanelShowInEdit style=display:none;></div><div class="col-xs-12 col-sm-6"id=date><ul class=fieldblk><li class=displayTitle>Published on:<li>7/18/2017</ul></div><div class="col-xs-12 col-sm-6"data-name="Page Field: Suitable For"><ul class=fieldblk><li class=displayTitle>Suitable for:<li><span title=Students> Students </span> ; <span title=Teachers> Teachers </span> ; <span title=Staff> Staff </span></ul></div><div class="col-xs-12 col-sm-6"data-name="Page Field: Level"><ul class=fieldblk><li class=displayTitle>Level of difficulty:<li><span title=Basic> Basic </span></ul></div><div class="col-xs-12 col-sm-6"data-name="Page Field: Office Tool"><ul class=fieldblk><li class=displayTitle>Office tool:<li><span title=OneDrive> OneDrive </span></ul></div><div class=col-xs-12 id=lastRev>Last modified: 3/19/2019 12:13 PM by <span class=ms-noWrap> <span class="ms-noWrap ms-imnSpan"> <a onclick="IMNImageOnClick(event);return false;"class=ms-imnlink href=# tabindex=-1> <img alt class=ms-hide id=imn_136,type=sip name=imnmark showofflinepawn=1 sip=schao@vsb.bc.ca src=/_layouts/15/images/blank.gif?rev=40> </a> Sarah Chao </span> </span></div><div class="col-xs-12 col-md-12"><div id=ctl00_PlaceHolderMain_ctl10_label style=display:none>Page Content</div><div aria-labelledby=ctl00_PlaceHolderMain_ctl10_label class=ms-rtestate-field id=ctl00_PlaceHolderMain_ctl10__ControlWrapper_RichHtmlField style=display:inline><h2>​​​​​​​​​​​​​​​​​​​​​​​​​​​​Before you start <br></h2><p>Ensure you understand  <a href=/Pages/What-is-onedrive.aspx>  how OneDrive works </a> ​​​, as well as accessing and organizing your files.​ Please keep in mind that this is the OneDrive provided by the Vancouver School Board, meanings that you will sign in​ with your @vsb.bc.ca (for staff) and @learn.vsb.bc.ca (for students)​ credential.<p>From the same article, you will learn the benefits ​of viewing and editing your​ files in OneDrive. <br></p><br><p><h2>How to Share a file​ <span style="color:#484848;font-family:sourcesanspro, sans-serif;font-size:1em;"> ​ </span></h2><p>Alright, so you now have a file in your OneDrive that's ready to be shared with other VSB users. Perhaps you and your colleague need to brainstorm ideas, or you need your document to be reviewed.​ <ol><li>Navigate to your file <br><li>Select it and c​lick on the <strong> Share button </strong> from the ribbon <br></ol><p>From the dropdown menu you will notice a couple of fields (refer to screenshot below)​: <br><ol><li><strong> What type of link </strong> you are sending? In this example​, it is indicating that " <em> Only people Board of Education of SD39 (Vancouver) with the link can view and edit </em> ". <a href=#share> Additional link settings are available if you continue to read the next section​ </a> . <br><li><strong> Who </strong> are you sending this link to? You can enter the names of VSB users or policy group and it will bring up anyone​ that matches, just like what you do when writing an email. <br><li><strong> Add a message </strong> when sending the link is optional. You might want to include a short message to notify people why you are sending them the file link or what you need from them. <br><li><strong> Send  </strong> allows an email to be sent to those VSB users without you going into your Outlook. <br></ol><p><img alt=share-dropdown.png class=ms-rteImage-1 src=/PublishingImages/Pages/Work-on-and-Share-files-from-OneDrive/share-dropdown.png style=margin:5px;width:798px;> <br><p>That is it! You have now shared a file from your OneDrive with another VSB user!​ <br><p>Alternatively, you can also click " <strong> Copy Link </strong> " and get a share link to the file or click " <strong> Outlook </strong> " to type up a more thorough email to others you want to share the file with​.​ <br><p>Even when you have moved a file to another folder ( <span style=text-decoration:underline;> as long as the move is done in the browser </span> ), any pre-existing share links and access permission are still associated, and your recipients would not lose access​!​​    ​ ​ <br> <a name=share>  ​ </a> <br><h2>Additional Link Settings ​ <span style="color:#484848;font-family:sourcesanspro, sans-serif;font-size:1em;"> ​ </span></h2><span style=font-size:1em;> ​If you click on the downward arrow from the 1 <sup> st </sup>  field, you will notice that it has additional options available: </span><div>​ <br><span style=font-size:1em;> </span><p><img alt=share-options.png class=ms-rteImage-1 src=/PublishingImages/Pages/Work-on-and-Share-files-from-OneDrive/share-options-OD.png style=width:938px;max-width:800px;margin:5px;> <br><p>​Take a look at the  <a href=/Documents/Share%20Link%20Settings%20Reference%20Sheet.pdf style=background-color:#ffffff;> Share Link Settings Reference Sheet (PDF) </a>  or  <a href=/Documents/Share%20Link%20Settings%20Reference%20Sheet.docx style=background-color:#ffffff;> Share Link Settings Reference Sheet (Word) </a> ​ to review the difference between each. <br><p><span style=font-size:1em;> ​In general, because  </span> <strong style=font-size:1em;> Method B, Method C  </strong> <span style=font-size:1em;> and </span> <strong style=font-size:1em;> Method </strong> <strong style=font-size:1em;>  D </strong> <span style=font-size:1em;>  all require the user to log into Office 365, it allows you to keep track of who has edited a file last when you look at </span> <a href=/Pages/OneDrive-file-information-101.aspx style=background-color:#ffffff;font-size:1em;> the activity ​information of the file </a> <span style=font-size:1em;> ​.​ Please note that <strong class=ms-rteForeColor-1> users in VSB includes students as well and are not limited to staff </strong> . Users who you've shared your OneDrive files​ with </span> <strong style=font-size:1em;> Method C </strong> <span style=font-size:1em;>  can also locate the files easily under the "Shared with me" (tab on the left navigation) ​in their OneDrive. </span> ​ <br><p><br><h2>Sharing​ a folder​</h2><p>​​Sometimes you might need to share more than 1 file with other users. In that case, it would not make sense to share one file at a time and send recipients multiple emails. Instead, as it fits, <a href=/Pages/Create-a-shared-folder-in-OneDrive.aspx> you can also share a folder </a> ​.​​​ ​If you have an existing folder that is intended to be shared already, you can skip the steps in the folder creation in the post.​ <br><p><br><h2>More Resources</h2><p>​If you need more in-depth and self-guided support on the Microsoft Office Apps in Office 365, you can also take a look at the training videos in the Getting Started series provided by Microsoft. However, please note that the video starts your document in the DESKTOP application​ : <br><ul><li>​ <span style=font-size:1em;> <a href=https://support.office.com/en-us/article/Word-2016-Quick-Start-aafc163a-3a06-45a9-b451-cb7250dcbaa1?ui=en-US&rs=en-US&ad=US#ID0EAABAAA=Collaborate target=_blank> Collaborate​ in Word </a> </span> <br><li><span style=font-size:1em;> <a href=https://support.office.com/en-us/article/Excel-2016-Quick-Start-94b00f50-5896-479c-b0c5-ff74603b35a3?ui=en-US&rs=en-US&ad=US#PickTab=Collaborate target=_blank> Collaborate in Excel </a> </span><li><span style=font-size:1em;> <a href=https://support.office.com/en-us/article/PowerPoint-2016-Quick-Start-422250f8-5721-4cea-92cc-202fa7b89617?ui=en-US&rs=en-US&ad=US#ID0EAABAAA=Collaborate target=_blank> Collaborate in Pow​​​erPoint </a> </span><li><a href=https://support.office.com/en-us/article/OneDrive-for-Business-Quick-Start-a1397e56-61ec-4ed2-9dac-727bf8ac3357?ui=en-US&rs=en-US&ad=US target=_blank> Managing your files in OneDr​ive </a> <br></ul><div><img alt=ms-getting-started.png class=ms-rteImage-1 src=/PublishingImages/Pages/Work-on-and-Share-files-from-OneDrive/ms-getting-started.png style=margin:5px;width:786px;><br><br></div><p><br><p><br></div></div></div></div></div><div class="col-xs-12 col-md-3"id=artRightCol><h3><i class="fa fa-bookmark"aria-hidden=true> </i> Quick Summary Links</h3><div id=ctl00_PlaceHolderMain_ctl11__ControlWrapper_SummaryLinkFieldControl style=display:inline><div class="slm-layout-main slwpmarker"id=slwp_ctl00_PlaceHolderMain_ctl11_ctl00 xmlns:pcm=urn:PageContentManager><div class=dfwp-column style=width:100%><div class="slm-layout-main groupmarker"><ul class=dfwp-list><li><div class=item><div class=link-item><a href=https://support.office.com/en-us/article/Word-2016-Quick-Start-aafc163a-3a06-45a9-b451-cb7250dcbaa1?ui=en-US&rs=en-US&ad=US#ID0EAABAAA=Create onclick=javascript:this.target="_blank"> Get Started in Word </a><div class=description></div></div></div><li><div class=item><div class=link-item><a href=https://support.office.com/en-us/article/Excel-2016-Quick-Start-94b00f50-5896-479c-b0c5-ff74603b35a3?ui=en-US&rs=en-US&ad=US onclick=javascript:this.target="_blank"> Get Started in Excel </a><div class=description></div></div></div><li><div class=item><div class=link-item><a href=https://support.office.com/en-us/article/PowerPoint-2016-Quick-Start-422250f8-5721-4cea-92cc-202fa7b89617?ui=en-US&rs=en-US&ad=US onclick=javascript:this.target="_blank"> Get Started in PowerPoint </a><div class=description></div></div></div><li><div class=item><div class=link-item><a href=https://support.office.com/en-us/article/OneDrive-for-Business-Quick-Start-a1397e56-61ec-4ed2-9dac-727bf8ac3357?ui=en-US&rs=en-US&ad=US onclick=javascript:this.target="_blank"> Quick Start in OneDrive for Business </a><div class=description></div></div></div></ul><div class=footermarker></div></div></div></div></div><hr><h2>Useful Resources</h2><div class="ms-webpart-chrome ms-webpart-chrome-fullWidth"><div class="ms-WPBody noindex"allowdelete=false haspers=true id=WebPartWPQ2 onlyformepart=true webpartid=00000000-0000-0000-0000-000000000000 width=100%><div class=cbq-layout-main id=cbqwpctl00_PlaceHolderMain_g_a43aa937_885b_4687_ac91_f80bcf20e1c8><ul class="dfwp-column dfwp-list"style=width:100%><li class=dfwp-item><div class="item link-item"><a href=https://office365.vsb.bc.ca/faq> FAQ for Office 365 </a></div><li class=dfwp-item><div class="item link-item"><a href=https://helpdesk.vsb.bc.ca/CookieAuth.dll?GetLogon?curl=Z2F&reason=0&formdir=3> Submit ticket to Service Desk </a></div><li class=dfwp-item><div class="item link-item"><a href=mailto:renee.goncalves@ambassadors.onmicrosoft.com> Arrange in-person sessions with a local Microsoft trainer </a></div><li class=dfwp-item><div class="item link-item"><a href=https://office365.vsb.bc.ca/support-training> Help a colleague or attend a workshop </a></div><li class=dfwp-item><div class="item link-item"><a href=https://education.microsoft.com/> Microsoft Education Community </a></div><li class=dfwp-item><div class="item link-item"><a href=https://support.office.com/en-us/office-training-center> Office 365 Training Center by Microsoft </a></div><li class=dfwp-item><div class="item link-item"><a href=https://support.office.com/en-us/education> Office 365 for Education by Microsoft </a></div></ul></div><div class=ms-clear></div></div></div></div><div class="col-xs-12 col-md-3"id=feedback><h2>Let Us know!</h2><p><i> Spot an error or make a suggestion for new content? 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