Employment Letter Sample


Employment letter sample

Below is a sample of an Employment Letter sample (or Letter of Offer) for a permanent job position.

This is not the most comprehensive offer letter (I learned from a law practitioner that the longest Employment Letter he’s seen in Malaysia is 12 pages long), but it consists most of major points and elements you should be alert of when you are accepting a job offer. Compare this with your current offer letter you received recently, and notice if there are major points not covered. We shall discuss about this in other posting in the near future.

Dear Eric,

Re: Letter of Offer

Thank you for your time discussing an opportunity with [Your Company]. We are pleased to offer you a position as [Marketing Executive], with the following Terms and Conditions:

1. Date of Commencement

Your date of work commencement is 10 Mar 2008. You are required to report on the stipulated date at 9.00 am at the designation office addressed at No.2, Bukit Bintang Street, 54000, Kuala Lumpur. You are expected to perform duties and responsibilities as assigned by your superior.

Your appointment is subject to you passing the pre-employment medical examination with the company’s appointed panel medical institutions.

As part of the Company Policy, you are required to sign the Employee Confidential Agreement letter which must be returned to the Human Resources Department upon signing.

2. Salary

Your monthly gross salary is RM2800 per month. Periodical salary revision is available thereafter which will be accordance to the company’s discretion. Additionally, your salary will be subject to EPF employee’s contribution of 11%, and employer’s contribution of 12% as per statutory prescribed rate. SOCSO contribution is optional, and should you feel interested to exercise this, please refer to our Human Resources Department.

3. Working hours

The company’s official working hours are 9.00am to 6.00pm from Monday to Friday, and 9.00am to 1.00pm on Saturday. You will be required to work on 2 (Two) Saturdays in a month.

4. Probation Period

You will undergo a probationary period of 3 months, which may, at the management’s discretion, be extended for another 3 months or a longer period, as deemed necessary.

5. Termination of Service

During the probationary period, termination of employment can be effected by either party giving a 2-week notice in writing and without having to assign any reason hereto. Upon confirmation, either party may terminate the contract of service by giving a 2-month notice or payment in lieu equivalent to 2 months gross salary.

6. Annual Leave and Public Holidays

You will be entitled for 12 days annual leave as in accordance with the company’s prevailing policy. The annual leaves entitlement changes depending on the number of years of service rendered to the company. Please refer to our Human Resources Department for details of the annual leave entitlement.

As the company observes all the gazette public holidays by the government, you are also similarly entitled for the stipulated public holidays.

7. Medical Benefits

You are entitled for medical benefits which are in accordance to your position level, and in accordance to the company’s policy.

8. Confidentiality

You shall not, without the consent of the company, reveal, disclose or share information which is deemed confidential and trade secrets by the company to any third party. All assignments and tasks given to you by the company shall be deemed as strictly confidential. You shall not make use of the company’s information, tools, materials and property to accomplish other than work-related tasks.

Please feel free to revert back to us on any questions about the offer. If you agree with all the terms and conditions, please sign and return this letter to us no later than 1 Mar 2008. We look forward to be working together with you, and we welcome you aboard at [Your Company Name].

Thank You.

Yours sincerely
The Manager’s Name
Company’s name

I, [Your Name] (IC No: [Your IC]) confirm that I have read the Letter of Offer and hereby accept the offer with the Terms and Condition as stipulated above.

[Your Signature]


3 thoughts on “Employment Letter Sample

  1. Jimmy

    Where is the job function? I think that is quite critical too otherwise they will employee might dispute on what is his or her job function is.

    What about termination due to misconduct and so on? That is also very critical nowadays.

  2. Lee

    Hi there,

    If I’m not mistaken, during probationary period, the employer must allow the employee to improve themselves before actually terminating them. I believe the clause in the termination does not apply under labour law. That is why interview process must be exercised extensively so that we only get to employ competent people who would not bring problems to us.


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