Excel Purchase Invoice

Purchase Invoice

A purchase invoice is that legal document which is prepared by the seller. It clearly mentioned the quantity, complete description, and nature of services or goods, respective price against services and goods and all the other details about the goods and services provided.

A purchase invoice is usually issued by the seller to the buyer to let him know how much he is required to pay. It is a commercially used document that includes the details about the items purchased by the buyer such as quantity, price, sales tax etc. This document also serves as a proof that the buyer bought something, and the transaction was made.

Many sellers ask the buyer to sign the receipt to keep it as a proof that the transaction was made successfully. One copy of the invoice is given to seller and one is kept by the buyer for record keeping purpose. Once the buyer receives the invoice, it is his responsibility to make the payment.


If any professional or concerned business personnel wish to prepare a purchase invoice on his own, he should use the given invoice template or purchase order invoice as a sample template.


This purchase invoice will be a helpful tool in this regard. This invoice can be got prepared by some professional by paying his fee or can be downloaded for free from websites providing these templates with or without any cost.




Preview and details of the template

Purchase Invoice Template

File:Excel (.xls) 2007+ and iPad Size 45 Kb | Download

File: OpenOffice (.ods) Spreadsheet [Calc] Size 36 Kb | Download

License: ENERGY  (Personal use only)
(Distribution) by Kate Elizabeth(CEO)

What are the main elements of the purchase order?

With the help of a purchase invoice, the seller basically makes a request to the buyer to make the payment. The details to be included in the invoice completely depend on the business needs and likes. Some of the common details that are added in a commonly used purchase invoice are:

  1. Unique invoice number
  2. Business name and contact details of the invoice
  3. Payment schedule
  4. Total amount which is due to vendor
  5. Name of item purchased and total amount to be paid

What are the benefits of using the purchase invoice?

Nearly every business uses the purchase invoice when it sells its items. The reasons why the businesses like to use purchase invoice are:

  1. With the help of purchase invoice, a business can keep track of how much it is earning each day. In this way, the businessman can keep track of the profit made by the business in each month
  2. The purchase invoice is a great tool since it helps the seller to collect the money from the customers. The customers feel more responsible when they get a written purchase invoice. Therefore, the request to make the payment through phone call is not considered to be suffice
  3. A business is capable of managing the payments more easily with the use of purchase invoice.