Importance of Archiving an Email

Emails are a major form communication in business, they are now being used to store records of a company, due their increased use, they must be stored in the records of a company for the same period of time as written records, since critical information about a business can be found in emails, it is wise for a company to invest in an archiving system so as to secure and be stored with ease of access

Email archiving systems extract the contents of messages and their attachments, they source this from incoming and outgoing emails, a good archiving system ensures that information remains in its original state, this is by indexing and storing them in a read only format, this creates more and more space in the server of the email, storing emails in compressed formats saves huge space, a court of law can request for emails as evidence, information should thus be stored in an original state and be complete as possible

If a company does not submit all records as they are required, which should be in their original forms, the company could be claimed guilty of spoilage and may thus face a hefty penalty, in an archiving system, the emails are saved on an index in a manner that is organized, this saves the time consumed in the process of searching, the emails are also made easily accessible, in archives emails are stored in their original forms thus they do not face the risk of being tampered or spoiled
Learning The “Secrets” of Technology

A business email system serves as the repository of the industry knowledge, an archiving system helps by accessing the information stored within the repository easily, archive systems sorts records, does advanced search of messages and perform retrieval tasks, an archive system can be generally managed as in-house solution, or hosted solution with a third party
A 10-Point Plan for Storage (Without Being Overwhelmed)

An in-house archiving has the repository in a server than is within the office building, this is advantageous in that it offers greater control of data, it also boosts the integrity and maintains the confidentiality of information, even though the information is handled by internal staff of the company, there is an IT security systems team, a company has to buy an email archiving system as well as a server that will be hosting it, hosted solution has a software application located on the server of the companies email, it captures an email and transport it for archiving to a third party data warehouse

In the modern business environment, email archiving is of great importance, it is vital for a business to store and record all communication that comes and goes out of the business, nowadays emails are an evidentiary proof in a law court, archiving systems stores emails in an orderly fashion that enables ease of access, this allows for searches and retrieval processes that are rapid, archiving systems have improved efficiency, financial gain and saving time