How to Make a Pivot Table in Excel 2010

I was recently downloading a lot of CSV orders from a customer, which I then combined into one file using the CSV file combination process in this article. However, all of the data from those orders was itemized, and our production team needed each item combined into one line so that they knew how much of each item to produce. Manually going through thousands of lines of data, even when it is sorted, is a hassle. Pivot tables provide the perfect solution to this problem.

Step 1: Open your Excel file in Excel 2010.

Step 2: Highlight all of the data that you want to include in the pivot table. Don’t highlight any column headings, as that will complicate the process.

Highlight the data you want to include in the pivot table

Step 3: Click “Insert” at the top of the window, click “Pivot Table,” then click “Pivot Table” again.

Select pivot table from the Insert menu

Step 4: Click the “OK” button in the pop-up window to create the pivot table on a new sheet.

Create a new sheet for your pivot table

Step 5: Check the box to the left of each column at the right side of the window. Each value will be combined into one line, showing the total associated quantity for that value.

Select the fields to include in the pivot table
View your completed pivot table

While a pivot table can help simplify the presentation of certain types of data, you may need to combine some of the data in its columns. Find out how to use the concatenate formula in Excel and quickly combine multiple columns into one. newsletter
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