Letter Responding Negatively to a Suggestion

The letter is written when someone receives suggestion about anything and wants the sender to know that his/her suggestion is not acceptable. It is the right of the reader to get informed about the status of suggestion and he should also be told that why his suggestion in being rejected. The letter should include the polite and soft subject in it. This type of letter should not be too long.

Write the letter in a simple and precise way. Explain the reason for rejecting the suggestion. The explanation of the reason should be given in an appropriate way so that the reader can understand that his suggestion was considered and was rejected because of any reason. It should be clearly stated that why you can’t consider the suggestion of the reader. Simply writing the rejection letter can be very rude so, you should also thank the reader at the end of the letter.

The advice or suggestion which the reader has given to the person should be analysed in detail. Tell all those conditions which you have to re-evaluate and which has made you not to accept the suggestion of the reader. Do not speak ill of the suggestion. Try to appreciate the reader for putting his time in giving the suggestion. Mention the points which you have really liked in the suggestion of the reader and also tell him if you are thinking to analyse those points again. End the reader with the `positive note.

Letter Responding Negatively to a Suggestion


[Your Name]


[Letter Date]


[Recipients Name]


[Subject: Subject of Letter] -Optional-

Dear [Recipient’s Name],

I would like to tell you that I am very happy to read your suggestion regarding the remaining money. Your ideas were no doubted amazing, however; our company has already decided what to do with that money. You will be happy to know that we have already donated our all money in charity. I would like to say thanks to you for being so thoughtful for us.

[Your Name]

[Senders Title] -Optional-


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letter responding negatively to a suggestionLetter Responding Negatively to a Suggestion

Size: 21 KB Word .doc File 2003 & later

Size: 130 KB PDF File

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