What is File Encryption Software?

File encryption software is a free or paid tool that can encode your information so that it remains safe when it is on the move when it is at rest or both.

Protecting sensitive data is essential for any organization, and file encryption software is heavy work. File encryption software uses one of several complex algorithms to scramble the contents of your files, making them unusable and unreadable until they are decrypted using the appropriate key provided by the sender.


There are three main parts that determine the security of the encryption method: the appropriate degree of the encryption system used for the data to be sent, the strength and complexity of the scrambling algorithm, and the key length. The length of the public-private key is 128 and 256 bits, while the public key is 2048 bits.

Why do organizations need to encrypt files?

The data is encrypted to prevent unauthorized parties from accessing information they shouldn’t. Obviously, financial conglomerates and healthcare organizations that deal with sensitive banking or private healthcare information separately should protect the data transmitted through their systems, while companies in various industries encrypt mobile and static data.

Encryption is only part of the puzzle, but companies can get multiple benefits by using file encryption software:

Better data protection. File encryption software should not be the only security measure on your network security roster, but it can add other layers of your existing data protection to other layers, such as secure networks, connections, employee training, and business practices.

Send safely. An effective file encryption software solution helps to ensure that the files on any device are protected during the entire operation, whether they are stationary or in motion.

Interceptions. Although data theft is the most famous type of destruction, interception and tampering are another threat that file encryption can defend against. Bonus: The best file encryption software will confirm that your data has not changed.

Follow compliance guidelines. Many regulations include file encryption expectations, and file encryption software can help you meet that expectation.

Why should I use file encryption software?

File encryption, compliance, and network security: triple threats. For good reasons, compliance with regulations and requirements is increasingly dependent on encryption. Better encryption software and data security measures can avoid some of the biggest data leaks and fines this year. Well-known regulations including PCI DSS, GDPR, and HIPAA all emphasize that encryption is a key technical strategy to ensure data security.

Almost everything related to compliance can be linked to network security. Compliance requirements usually outline the minimum conditions considered the safe-a blueprint for compliance that an organization can follow to achieve a strong cybersecurity stance.

Prevent data leakage: develop the right data encryption strategy

By encrypting information in mobile and stationary states, you are taking a critical step towards improving network security. The recent encryption failures and fines-in some cases even new guidelines have been proposed-are led by small businesses (such as local gaming applications) and large multinational conglomerates.

Security Researcher Violation

When security researchers discovered insecure Amazon S3 buckets containing personal data of nearly 3 million users, the Berlin-based app TVSmiles was compromised. This violation made Germany lean towards new personal data protection guidelines and showed that even relatively small databases can contain massive amounts of data-all of which are mature if they are not protected.

Bad results in healthcare

Hospitals, clinics, and public health organizations collect and store large amounts of very sensitive personal data, which makes them the main targets of hacker attempts. Two recent events include: A U.S. health insurance company was hit by the second-largest HIPAA violation penalty for violating safety regulations. After investigation, the Office of Civil Rights (OCR) determined that the company had “failed to implement sufficient hardware, software, and procedural mechanisms to record and analyze information system-related activities.” Human error led to data breaches, and Public Health Wales posted more than 18,000 online Personal information of a Covid-positive Welsh resident and kept it for 18 hours.

Unrest due to data breach

EasyJet confirmed in the spring of 2020 that the personal data of 9 million customers had been leaked. They also revealed that customer data is not the main target-just an unlocked space leading to Crown Jewelry. Although the reason for the EasyJet data breach has not been disclosed, it is clear that their network security is lacking in key areas.


How can file encryption software help? By ensuring that the data you are transmitting or storing is safe and only accessible by parties with the appropriate decryption key. In some of the above cases, file encryption software will be an additional layer of security to prevent data leakage and meet the software requirements outlined in requirements such as HIPAA and GDPR.

The best file encryption software

The best file encryption software for your organization depends on your unique requirements. However, during the search, please keep the following in mind:

What requirements or regulations does your organization comply with? Do these stipulate certain standards that you must meet?

If your data is public, what are the risks? How sensitive is it? Some personal data protection requires a distinction between low-risk data and high-risk data. If your data is leaked, it may adversely affect the fine.

Does your trading partner rely on a specific encryption standard or format? If you choose the same method, will it speed up or simplify file transfers?

Are you exchanging large files or large amounts of data? Some file encryption software will have automation features that can speed up your process (and reduce the risk of human error), and some software options can handle large files better than others.

A flexible, jack-of-all-trades software solution is Managed File Transfer (MFT), which can encrypt and automate all file transfers. Most MFT solutions will encrypt files on the move and encrypt them with the encryption standard of your choice, including leading technologies such as Open PGP, AES, SSL, and SSH.

Raysync solution is committed to meeting the data transfer needs of enterprises or external partners, providing efficient and controllable accelerated transfer of large files, ultra-long distance, transnational network data transfer, safe distribution of file assets, file management and organization Permission management, support local deployment and cloud services, and provide enterprises with safe, stable, efficient and convenient large file interactive technical support and services.

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