Check that everyone is there and all electronic equipment is in working order. Any last minute questions? If there's time, pass out the Mountain Dew, give a pep talk, and break! You got this. You're so prepared. Make sure the organizers are wearing a distinct badge or some other noticeable implement so that participants can find help if needed. Sometimes khakis just aren't enough. Inside and outside. Do you need balloons on the mailbox? A posterboard on the corner? What about on the doors and through the hallway? If your guests have to wander through a veritable labyrinth, the more signs, the better.  Welcome banners and other info in front of the building will be especially useful. You want people to be able to see from the street that that's the place they should be. No questions about it! Make a reception and registration counter. When guests walk in the door, they should see exactly what they need to do. Otherwise they'll be floating around unsure and ill at ease. And remember that reception committee we talked about? Have someone at the door to welcome them in and answer their questions. Put on some music! It can kill any awkwardness that otherwise might be flitting about. If a speaker is running late, there needs to be stalling. If eating is taking longer than accounted for, they need to be alerted to the schedule changes. Very rarely do events go completely as planned -- so as you deviate from your course, make sure the lines of communication are open. You may want something to remember of your own. And seeing someone walking around with a camera can get people excited. Take note of the sponsor banners, your banner, the entrance, receptions, etc. Maybe you can use it for next year! Have a friend or a professional photographer take care of this, if at all possible. You have enough on your plate! You'll need to be schmoozing and boozing your guests, so have someone else take care of the photo stuff. You probably planted something in your guests' heads and want them walking away either thinking something, wondering something, or looking to take action. So have a pamphlet or something they can take with them that they can personally do after the event.  Part of this could be a forum for feedback. Offer them a way to follow up and say what they thought, how would they might make improvements, and what they'd like to see next time. And, of course, how they can get involved! Check the electric meter, remove the banners, tables, etc. You want to leave the place as good as when you found it -- especially if you paid for the venue and want to ever come back. They may charge fees that could otherwise be avoided. Divvy up the jobs so it all goes as quick and painlessly as possible.  Check to make sure nothing valuable has been left behind, and if so, form a lost and found. If you have damaged something, let the venue's contact person know. It's best to be honest and forthright. Take care of the trash to the best of your ability. Maintenance will take care of everything from there. Depending on your event, this could range from absolutely nothing to a long-list of thank yous and receipts. Here are some ideas to get you started:  Thank the all team members, especially sponsors and volunteers. You couldn't have done it without them! Finalize and settle the accounts. This should be done as quickly as possible. The fewer loose strings, the better. Have a thank you party for those who helped. You want your crew to feel appreciated and donors to feel like they made a difference to a good cause. Distribute any souvenirs or other publications to relevant people. Deliver the receipts to sponsors and others. Post the photos in your event website. After all is said and done, what would you have done differently? What worked and what didn't? Would you ever choose to organize an event like this again? What have you learned? If you receive feedback, go over it. And if you're not getting it from your guests, ask your crew! What did they think? Did they at least enjoy themselves? It was the free granola bar and pen, wasn't it?
اذهب إلى مكان المناسبة باكرًا مع أعضاء فريقك والمتطوعين. جهز كل شيء. تأكد من معرفة الأشخاص المهمين بما يجري. التقط صورًا. قدم شيئًا للضيوف عند مغادرتهم. نظف المكان. نفذ كل الواجبات التالية للمناسبة. اعقد اجتماعًا تاليًا للمناسبة من أجل تحسين الأداء مستقبلًا.