You want your supervisor to immediately understand your request without even opening the email. Specifically state that you are requesting time off, and provide the dates you are requesting in the subject line. For example, a subject line could be: "Pat Smith Requesting Vacation Days 10/10/2020 through 10/25/2020." Address your supervisor directly by name and include a salutation. It may seem like an unnecessary or unimportant thing, but sets a warm tone and makes the email look more professional.  Your greeting doesn’t need to be anything fancy. Saying something as simple as “Hey Jane”, “Hello Dave”, or “Greetings Aden” is perfectly fine. Be aware of your supervisor's titles and preferences for how they are addressed. If your place of employment typically uses last names in communication, using your supervisor’s first name in an email might seem disrespectful. Similarly, if your supervisor uses a title prefix (like doctor, professor, judge, etc.), you should use it in your greeting. Even though you have already put the dates you want off in the email subject line, you should restate them in the first line of your email. Put this information in the form of a request. For example, you could write: “I would like to request vacation time from Wednesday, October 10 through Thursday, October 25." Immediately after you give your dates that you want off, provide the reason you are making the request. You should be honest about why you want the time off, even if you think your reason won't get a positive reply. If you lie about why you need time off  there could be severe repercussions, and it will be much harder to request time off in the future.  For example, you might write: "I am requesting these days off because my family is going on a vacation to Hawaii." If you are requesting time off because of an emergency or an unexpected event, make sure you emphasize this in your explanation. Funerals, medical issues, or even surprise weddings are some examples of unexpected events that would make your supervisor more likely to grant a last-minute request. Let your employer know that you have carefully considered how your absence might affect the workplace. If you need to make arrangements for someone to cover for you or if existing projects and clients might need your attention during your time off, explain the details of how you will solve these issues. The more work and frustration you can save your supervisor, the more comfortable they will be with you taking the time off.  For example, you could write: "I have made sure that my responsibilities will be taken care of when I am gone. I have arranged for Charlie to handle my clients. Also, I already completed all of the paperwork I would need to do during my absence." It is always a good idea to tell your supervisor how you can be contacted while you are away. If you are unable, or unwilling, to provide a phone number or email where you can be reached during your time off, you will need to state this information in your request. The last line of your email should ask if the request you have laid out is fine with your employer. You should also thank your supervisor before signing off with your name. This maintains the friendly and professional tone that started with your greeting. For example, the closing part of your email might read: “Does this all sound OK? Thanks, Pat.”
وضح طلبك في عنوان البريد. افتتح البريد بتحية لطيفة. اذكر تاريخ الإجازة. وضح سبب احتياجك للإجازة. طمئن مديرك بإعدادك لخطة لتعويض غيابك. اختتم رسالتك بطريقة لطيفة وودية.