rule procedur region polici committe eec articl member committe entitl vote prevent present inform chairman deleg member altern vote behalf member entitl vote deleg vote valid meet respect made chairman term offic deleg vote altern altern replac discuss articl vice chairman place chairman prevent present term offic chairman vicechairman termin prematur replac remaind term offic question articl proceed committe valid half member present committe adopt opinion report vote cast favour minor opinion attach committe opinion report separ document minimum vote favour achiev committe present report record opinion aris discuss committe decid altern attend session committe vote circumst request member committe agreement chairman part discuss articl committe meet time year occas conduct busi requir committe conven chairman initi request council commiss committe member notic conven committe draft agenda work paper time offic perman repres committe member week meet question articl committe request member consult repres trade union busi profession organ oral write specif subject directli connect task committe item agenda concern region committe member appoint member state concern evid oral write institut repres interest parti region concern articl proceed committe work group confidenti meet committe subject summari report record committe conclus statement made member save express request articl request council commiss committe deleg member report oral result work articl secretariat committe respons prepar work paper establish contact requir committe work group articl correspond intend committe includ appoint replac made subsequ constitut committe address chairman headquart secretariat