commiss decis januari amend rule procedur notifi document number ec ecsc euratom commiss european commun regard treati establish european commun articl thereof regard treati establish european coal steel commun articl thereof regard treati establish european atom energi commun articl thereof regard treati european union articl articl thereof decid articl provis document manag text annex decis ad commiss rule procedur annex articl commiss decis march document manag repeal articl regul enter forc dai public offici journal european commun brussel januari commiss presid romano prodi oj sec annex provis document manag commiss activ decis polit legisl technic financi administr field ultim lead product document document manag basi rule applic director gener equival depart form direct link activ progress reflect commiss past activ dual capac european institut european public administr standard rule ensur commiss time provid inform matter account document file director gener equival depart preserv institut memori facilit exchang inform provid proof oper carri meet depart legal oblig implement abovement rule requir establish sound reliabl organis structur director gener equival depart interdepartment level commiss level establish implement file plan common nomenclatur commiss depart form part institut activ base manag make organis file improv open access document effici document manag essenti prerequisit effect polici public access commiss document establish regist refer document drawn receiv commiss citizen exercis access articl definit purpos provis document content drawn receiv commiss matter relat polici activ decis fall institut compet framework offici task medium written paper store electron form sound visual audio visual record file core document organis line institut activ reason proof justif inform guarante effici work articl object provis set principl document manag document manag ensur due creation receipt storag document identif document mean sign enabl file search easili refer preserv institut memori retent proof activ undertaken fulfil depart legal oblig easi exchang inform complianc commiss oblig open articl standard rule document undergo oper registr file storag transfer file histor archiv oper carri accord set standard rule appli uniformli commiss director gener equival depart articl registr document receiv formal drawn depart medium analys view determin regist document drawn receiv commiss depart regist import inform short live involv action follow commiss depart document drawn commiss regist origin depart system document receiv commiss regist recipi depart subsequ process document regist refer origin registr registr make identifi document drawn receiv commiss depart trace life cycl regist document refer articl file director gener equival depart draw file plan adapt specif file plan access comput common nomenclatur defin secretariat gener commiss depart nomenclatur form part commiss activ base manag regist document organis file matter fall compet director gener equival depart singl offici file constitut offici file complet correspond activ depart matter question creation file attach file plan director gener equival depart respons depart respons activ cover file accord practic arrang set director gener equival depart articl storag director gener equival depart ensur physic protect short medium term access document respons posit produc reconstruct file belong administr rule legal oblig determin minimum period document director gener equival depart determin intern organis structur storag file minimum storag period depart account common list drawn accord implement rule refer articl commiss articl apprais transfer histor archiv prejudic minimum storag period refer articl document manag centr refer articl carri regular interv cooper depart respons file apprais document file transfer commiss histor archiv evalu propos histor archiv refus transfer document file reason decis refus transfer depart concern inform decis file document longer consid depart transfer fifteen year product document manag centr author director gener commiss histor archiv file document evalu accord rule laid implement rule refer articl intend separ store administr histor histor archiv special repositori store file document transfer request make document file origin director gener equival depart articl classifi document classifi document process accord rule forc secur articl document manag centr director gener equival depart take structur constraint account put place maintain document manag centr task document manag centr ensur document drawn receiv director gener equival depart manag accord rule articl document manag offic director gener head depart design document manag offic purpos set modern effici document record manag system task document manag offic identifi type document file specif field activ director gener equival depart draw updat inventori exist specif databas system draw file plan director gener equival depart draw rule procedur specif director gener equival depart document file manag ensur appli organis director gener equival depart train staff charg implement control monitor manag rule laid provis document manag offic ensur horizont coordin document manag centr depart concern articl interdepartment group interdepartment group document manag offic set chair secretariat gener task ensur correct uniform applic provis depart deal issu aris applic contribut prepar implement rule refer articl relai requir director gener equival depart train support measur interdepartment group conven chairman chairman initi request director gener equival depart articl implement rule rule implement provis adopt regularli updat secretari gener agreement director gener personnel administr act propos interdepartment group document manag offic updat account develop inform commun technolog documentari scienc result commun intern research includ emerg standard field commiss oblig open public access document document regist develop standardis present commiss document depart rule laid evidenti electron document articl implement depart director gener head depart put place organis administr physic structur provid staff requir implement provis implement rule depart articl inform train support secretariat gener director gener personnel administr put place inform train support measur ensur implement applic provis director gener equival depart determin train measur due account train support requir director gener equival depart relai interdepartment group document manag offic articl complianc provis secretariat gener respons ensur complianc provis coordin director gener head depart