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An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to regularly archive older items. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to a separate Outlook Data File (.pst).
On the âOpenâ screen, click âOpen Outlook Data File.â. The âOpen Outlook Data Fileâ dialog box opens. Navigate to the location where you saved the archived .pst file, select it, and click OK. In the left pane of the main Outlook Mail window, a section called âArchivesâ displays and the emails you archived are available.our email is stored in a .pst file. To archive email, we will be moving the email into an archive .pst file. NOTE: When you archive your email into another .pst file, all the email you choose to archive is moved into the archive file and is no longer available in the main .pst file.