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An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to regularly archive older items. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to a separate Outlook Data File (.pst).
File Formats. You can save Excel files in several different formats. The three most common operations would be to save as a PDF file, convert to a CSV file, or a comma delimited file, or save as an older version of MS Excel. Before we get into the steps, let's review the different types of files and why you might want to save an Excel file as something other than a MS Excel workbook.