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An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to regularly archive older items. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to a separate Outlook Data File (.pst).
Microsoft Outlook allows individuals to archive items in order to free up space in their inbox. They are saved in Outlook data file format, or .pst.. You can either set up an automatic archive feature or manually archive emails and items regularly.This article will tell you how to archive in Outlook 2010.hange your folders' AutoArchive settings manually. Go to your list of Outlook folders on the main view of Outlook. Select and right click on that folder. 1  Click the Properties option in the box that appears.