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An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to regularly archive older items. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to a separate Outlook Data File (.pst).
NOTE: Outlook automatically creates another archive file for items in the folder and location specified. To access items in your archive, do one of the following: ï· If the archive Outlook Data File (.pst) is open in Outlook, the name of the archive will appear under All Folders in the Folder List on the Navigation Pane.ï· If the archive Outlook Data File (.pst) is not open in Outlook: 1. Click the File tab. 2.o access items in your archive, do one of the following: ï· If the archive Outlook Data File (.pst) is open in Outlook, the name of the archive will appear under All Folders in the Folder List on the Navigation Pane.