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An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to regularly archive older items. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to a separate Outlook Data File (.pst).
Access archived items. To review items in your archive, do one of the following: If the archive Outlook Data File (.pst) is open in Outlook In the Navigation Pane, in the Folder List, click Archives (or the name you specified for the archive file).If the archive Outlook Data File (.pst) is not open in Outlook, Click the File tab. Click Open.Click Open Outlook Data File, and then browse to open the archive Outlook Data File (.pst). In the Navigation Pane, in the Folder List, click Archives (or the name you specified for the archive file).Top of Page.lick Open Outlook Data File, and then browse to open the archive Outlook Data File (.pst). In the Navigation Pane, in the Folder List, click Archives (or the name you specified for the archive file). Top of Page.