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An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to regularly archive older items. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to a separate Outlook Data File (.pst).
On the âOpenâ screen, click âOpen Outlook Data File.â. The âOpen Outlook Data Fileâ dialog box opens. Navigate to the location where you saved the archived .pst file, select it, and click OK. In the left pane of the main Outlook Mail window, a section called âArchivesâ displays and the emails you archived are available.elect âArchiveâ¦â from the drop-down menu. The Archive dialog box displays. Select âArchive this folder and all subfoldersâ and select a folder to archive. If you want to archive all your email, select the node with your email address at the top.