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An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to regularly archive older items. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to a separate Outlook Data File (.pst).
Therefore, if you do not disable the AutoArchive feature in Outlook 2003 or Outlook 2007 and upgrade to Outlook 2010 or later versions, the AutoArchive feature remains enabled. When you archive items, you can only archive the items to a personal folders (.pst) file.ith the AutoArchive feature, you can either delete or move old items. Outlook can archive all kinds of items, but it can only locate files that are stored in an e-mail folder, such as a Microsoft Excel spreadsheet or a Microsoft Word document, that is attached to an e-mail message.