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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Filing no more than 120 days before expiration is not a requirement, but a USCIS-recommended practice to keep continuous employment authorization. This is because the agency estimates it will take about 120 days to process the renewal application and accompanying employment authorization. Therefore, while USCIS will still accept renewal applications filed within 120 days of expiration, late filers will likely face a gap in employment authorization.