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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Employee time cards should be kept for at least two years. For  employee leave and absences, records should be kept for at least  three years.ou should keep employees time cards for at least one year. This  will allow for easy reference if any dispute arises when filing tax  forms.