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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Employers must also keep completed Forms I-9 for a certain amount of time after their employees stop working for them. Never mail Forms I-9 to USCIS or U.S. Immigration and Customs Enforcement. Once an employee no longer works for the employer, the employer must determine how much longer to keep the employeeâs Form I-9. Retaining Form I-9. To calculate how long to keep an employeeâs Form I-9, enter the following: The employer must retain Form I-9 until the date on Line C. The employer is required to retain the page of the form on which the employer and the employee entered data.