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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Content remains current as of July 2013. Employers should know how long to keep or destroy employee files and documents. Each state and federal agency has a different set of requirements, often covering the same documents so it's challenging for you to know what to keep and for how long. Keep for at least three years after the employee leaves the organization. 2  Workers compensation is generally kept on file for the life of the employee or former employee. 3  I-9 forms-Keep I-9 forms separate and in a locked file area.