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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
FMLA Records: 3 Years. When an employee requests FMLA, you need to keep that paper trail, even if you deny the leave. Make sure that you keep track of each employee's leave - when it began and how much time is used. If the employee has intermittent FMLA, make sure you track every leave and document the number of hours used. Dates and the number of hours should be documented.