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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
As a general rule, keep files for four years after an employee separates from your organization, with the exception of the following documents, which must be retained for a longer period of time: 1  Employee Benefit Plan documents and enrollment forms (medical, retirement, etc.) (must be retained for 6 years under ERISA)