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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
An employer must keep general employee records, such as earnings tables, at least two years, according to the Fair Labor Standards Act guidelines. Payroll records, agreements, notices and similar documents must stay available for at least three years after termination.