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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Federal Law. 1  Federal law requires you to keep application records of non-hires for one to two years and hired employees for one year. 2  Most HR professionals recommend that you keep non-hire applications for at least three years, and those of of hired employees for three years after termination. Retention of applications helps protect the business and its management.