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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Other employment records, I keep one year after separation, or one year after application, and then shred. EEOC rules require that one-year retention, and no EEO charge is timely and valid after 300 days, so shredding older files and applications is a darned good idea.