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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
How long do you keep the I-9 Employment Eligibility Verifications for terminated employees? How long do you have to keep time cards? According to the Fair Labor Standards Act (FLSA) web site on this matter (http://www.dol.gov/whd/regs/compliance/whdfs21.pdf), time cards need to be kept for two years.