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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
To use the Mail Merge Wizard: 1  In a blank Microsoft Word document, click on the Mailings tab and in the Start Mail Merge group, click Start Mail Merge. 2  Click Step by Step Mail Merge Wizard. 3  In step 1 of the Mail Merge Wizard, select your document type. In this demo we will select Letters.  In step 2, select the starting document.