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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard. When you open or create a data source by using the Mail Merge Wizard, you are telling Word to use a specific set of variable information for your merge. In the Select Contact List Folder dialog box, select the Outlook contacts folder that you want, and then click OK. 2  Word displays the Mail Merge Recipients dialog box. 3  You can sort and edit your data if you want. 4  Click OK to return to the main document.