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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
When you run a mail merge, Word pulls names, addresses, and other information directly from your Excel spreadsheet into the email messages, labels, envelopes, or documents youâre creating. The merge runs more smoothly if all the information you want to include is readyâso, the first step is to make sure:or more information about adding fields from your spreadsheet, see Insert mail merge fields. When your documentâs ready, click Preview Results and click the arrows to see each specific copy of the document. To finish the merge, click Finish & Merge, and then click Print Documents or Send E-mail Messages.