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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
Mail merge is the process of merging information from a database into a text document, and then printing the document. The result is a series of personalized documents. Normally, Microsoft Word is used for this type of operation. Word can perform a mail merge with data stored in an Excel workbook. The process works well, but in some cases it may be preferable to eliminate Word and do all of the work with Excel.