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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
1 Start your Mail Merge document. In this step, you will begin the process of creating your Mail Merge.  Link the Mail Merge file to your name badge list. Your names list is the data source from which MS Word will be pulled directly from MS Excel, MS Access or other data file during the Mail Merge.