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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
This adds a sum of the quantity for each order to the totals row. In the empty cell to the left of Sum[Qty] , type the label  Order Total . You can add a background color to the totals row. Select the two sum cells and the label cell. On the Format menu, click Background Color, click Light Gray, and click OK.