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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
A faster way to do AutoSum in Excel is to use the Sum shortcut Alt + =. Just hold the Alt key, press the Equal Sign key, and then hit Enter to complete an automatically inserted Sum formula. Apart from calculating total, you can use AutoSum to automatically enter AVERAGE, COUNT, MAX, or MIN functions.