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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
To ensure that new rows are included in the total, you can use the OFFSET function with the SUM function. 1  Select cell A5. 2  Enter the following formula: 3  Press the Enter key to complete the entry.  Insert a row above row 1  5. Type a number in cell A5, and it will be included in the total in cell  A6.