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Navigate to the file in Windows Explorer (or you can navigate to it from File Open in Excel). Right click the file and a dialog box will open. Hover the cursor over Send to and another box will open. Move cursor across and down to Desktop (Create shortcut) and left click it.
1 Open the Excel workbook, and switch to worksheet where user wants to insert the file. 2  Choose and highlight the cell where the icon that represents the file would like to be placed to open the inserted file. 3  In the menu bar or ribbon interface, click Insert. 4  Select Object. Open the Excel workbook, and switch to worksheet where user wants to insert the file. 2  Choose and highlight the cell where the icon that represents the file would like to be placed to open the inserted file. 3  In the menu bar or ribbon interface, click Insert. 4  Select Object.