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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
=SUM(A4:E4). Hit Enter.. Copy and paste the formula from your original cell into other cells down the empty column if you want to calculate other rows using the same formula. Excel will use the correct cell references to automatically calculate the new rows.