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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
1 Select the range of cells, and the blank row below the range, and the blank cells in the column to the right (cells A1:D5 in the example below). 2  Click the AutoSum button on the Ribbon's Home tab. 3  A SUM formula will be automatically entered for each Total.um a range of cells -- OFFSET. If you insert a row directly above the SUM function in the previous example, the new row may not be included in the SUM. It may continue to sum cells A1:A4, and ignore A5. To ensure that new rows are included in the total, you can use the OFFSET function with the SUM function.