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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
Step 1. Launch Excel. Open the spreadsheet that contains the cells you want to use in the calculation. Click the cell in which you want the result of the calculation to appear. Click the âFormulaâ button, which opens a separate window.Step 2. Select the formula -- like SUM, for example -- you want to use in the calculation.Click the âOKâ button, which will open a new dialogue window specific to the calculation.lick the cell in which you want the result of the calculation to appear. Click the âFormulaâ button, which opens a separate window. Step 2. Select the formula -- like SUM, for example -- you want to use in the calculation.