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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
The following steps are used to enter the SUM function using the above shortcut keys. 1  Click on the cell where the SUM function is to be located; 2  Press and hold down the Alt key on the keyboard; 3  Press and release the equal sign ( = ) on the keyboard without releasing the Alt key;  Release the Alt key;