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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
Manual Summing. 1  Click an empty cell underneath your column of numbers. 2  Enter the following formula: =SUM(. 3  Click the first cell you want to sum and drag to the last cell you want to sum. For example, if your data reside in cells C2 through C9, click cell C2 and drag to C9.