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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
In Excel, you can use formulas to quickly sum the values based on certain criteria in an adjacent column. 1. Copy the column you will sum based on, and then pasted into another column. In our case, we copy the Fruit column and paste in Column E. See screenshot left.