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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
Each distribution list should have no more than the maximum number of contacts, as described in the Cause section. To create multiple distribution lists, follow these steps: In the Contacts folder in Outlook, open the large distribution list. On the File menu, click Save As. Type distribution_list_name Copy, click Outlook Message Format (*.msg) in the Save as type list, and then click Save. Note This creates a backup copy of your original distribution list. Close the distribution list. Reopen the distribution list. In the Name box, type the following text at the end of the distribution list name: