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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
Use this method to share the addresses in a distribution list with anyone, even if they do not use Outlook, or to extract the addresses from a Contact Group (distribution list). 1  Open the DL. 2  Outlook 2007 and older: Click on the Send button to expand the menu. 3  Outlook 2010 and up: Click Forward Group. Open the Text file attachment. 2  Select and copy the rows of names (copy all names at once). 3  In the contact group form, click Add Members, From Outlook Contacts. 4  Paste the names into the Members field at the bottom of the dialog. 5  Click OK.