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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
Office 365 (Outlook 2013) - Create and edit a contact group. Use a contact group (formerly called a distribution list) to send an email to multiple people -- a project team, a committee, or even just a group of friends -- without having to add each name each time you want to write them. Find the group which contains the contact want to modify and double-click the group to open it. 2  Select the member and click Remove Member. 3  Within the Members area, click Add Members. 4  Click Add Members, and select 'New E-mail Contact'.