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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
If you have more than one e-mail account in your Outlook e-mail profile, then in the Apply changes to this folder list, click the Inbox to which you want the new rule to apply. Click New Rule. Under Start from a blank rule, click Check messages when they arrive, and then click Next.nder Step 1: Select action(s) , select the forward it to people or distribution list check box. Under Step 2: Edit the rule description, click people or distribution list. In one of the address lists, double-click the name or distribution list to which you want to forward the messages, and then click OK.