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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
To view the size of your contacts and distribution lists in Outlook 2003/Outlook 2007: 1  For Outlook 2003, select Contacts | View | Arrange By | Current View | Phone List (or By Category). 2  Right-click on any of the column headers. 3  Select Customize Current View. 4  Select the Fields button.