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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
Create a rule based on the sender's name or a contact group. You can create a rule that moves all messages from [name], to a folder called Mail from [name]. If receiving mail from a contact group (also known as a distribution list), you can automatically move it to a specific folder as well.n the Tools menu, click Rules. In the left pane of the Rules box, do one of the following: To. Do this. Create a rule that runs on your computer while Outlook is open. Under ON MY COMPUTER, click the account type.