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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
Outlook 2003 and Outlook 2007. 1  On the Tools menu, click Address Book to open your Address Book. 2  In the Show Names from the list, click Contacts. 3  On the File menu, click New Entry, or click the New Entry button on the toolbar. 4  Under Select the entry type, click New Distribution List.utlook 2003 and Outlook 2007. 1  In the Name box, type the name of your new distribution list. 2  Click the Select Members button to add members from any of your Address Book entries or Contacts.