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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
Outlook 2003 and Outlook 2007. 1  In the Name box, type the name of your new distribution list. 2  Click the Select Members button to add members from any of your Address Book entries or Contacts. 3  Click Save And Close to save the new distribution list.ou can save it in an Address Book or in your Contacts folder. The second step is to add your contacts to the list. The following example demonstrates how to set up a distribution list in your Contacts folder. The name of the distribution list appears bold as compared to the other entries in the contact folder.