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Personal Mail Policy. Incoming Personal Mail. University policy (BUS-65) states that the campus mail system is reserved exclusively for University business. Faculty and staff are not permitted to receive any incoming mail of a personal nature at work, nor may the inter- or intra-campus mail system be used for anything other than University business.
In Pennsylvania, state agency employeesâ email is purged five days after it is deleted. In New York, email is automatically discarded after 90 days unless an employee specifically tags it. And in North Carolina, executive branch email of any kind must be kept for at least five years. Every state has policies governing how long records are saved and when they can be purgedâif ever. But those retention policies vary greatly across states. Often employees have to determine on their own whether to keep or delete an email.