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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
To create a copy of your mail, contacts, calendar and other data in Outlook for backup or copying: âºâº 1  Step by Step Screenshot Walkthrough. 2  Go to your Outlook folder in Windows Explorer. 3  Highlight all files ending in .pst. 4  Make sure in particular your selection includes outlook.pst and archive.pst.