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1 Create a new message. 2  Click To. 3  From the Name list, select the distribution list you want. 4  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 5  From the Name list, select the distribution list you want. 6  Ex: Educators List. 7  Click To. From the Name list, select the distribution list you want. 2  Or if needed, click To and then choose Contacts under the Address Book drop-down list. 3  From the Name list, select the distribution list you want. 4  Ex: Educators List. 5  Click To. 6  Click OK. 7  Enter a subject and enter your message text.
Click the âAddress bookâ button, and then select Global Address Book from the âAddress Bookâ pull-down menu. Related Reading: How to Create an Address Book in Outlook. Step 3. Highlight all the entries that youâd like to export to your local contacts folder.To export the entire GAL, press âCtrl-Aâ to select everything, including any distribution groups. To select a range, click the first item in the range, hold down the âShiftâ key, and then click the last item.tep 3. Highlight all the entries that youâd like to export to your local contacts folder. To export the entire GAL, press âCtrl-Aâ to select everything, including any distribution groups. To select a range, click the first item in the range, hold down the âShiftâ key, and then click the last item.