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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
Here are few examples of data sources you can use for mail merge in Word. 1  Excel spreadsheet. An Excel spreadsheet works well as a data source for mail merge if all data is on one sheet and the data is formatted well, so that it can be read well with Word. 2  Outlook Contact List.