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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
Note: If you decide not to use DDE, follow the guidance in Use mail merge to send bulk email messages. 1  Open Word, choose File > Options > Advanced. 2  Under General, and select the Confirm file format conversion on open check box. 3  Choose OK.  On the Mailings tab, choose Start Mail Merge > Step by Step Mail Merge Wizard.