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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
Mail merge using an Excel spreadsheet - Step 2: Start the mail merge. 1  In Word, choose File > New > Blank document. 2  On the Mailings tab, in the Start Mail merge group, choose Start Mail Merge, and then choose the kind of merge you want to run. 3  Choose Select Recipients > Use an Existing List. 4  Browse to your Excel spreadsheet, and then choose Open. 5  If Word prompts you, choose Sheet1$ > OK.