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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
To create form letters, envelopes, or mailing labels, you merge a data source file with a target document. Data merge is also referred to as mail merge. The data source file contains the information that varies in each iteration of the target document, such as the names and addresses of the recipients of a form letter. A data source file is made up of fields and records.