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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
Click the Mailings tab to open the Mail Merge tools. If you are using Word 2003 or older, click the Tools menu and select Letters and Mailings â Show Mail Merge Toolbar. 4. Click the Start Mail Merge button and select your format.You can use Mail Merge to create emails, letters, envelopes, labels, and directories. You can also select Normal Word Document if you're not sure.. Click Select Recipients and select how you want to add recipients to the Mail Merge. Recipients are the most powerful part of Mail Merge, as they allow you to replace placeholders, or Fields, in the letter with each recipient's personal information.