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mail merge. noun. a function of some word processing programs that allows the user to insert varying information in form letters, envelopes, and other mass mailings.
Start the mail merge. Click Mailings Start Mail Merge Envelopes. In the Envelope Options box, click OK. You already set this up when you were printing your test envelope. Word creates a document thatâs sized to the envelope dimensions.. The key to mail merge: Check your data before you start. Word pulls data from the list into each envelope. The better the data, the better your results. If your mailing list is in an Excel spreadsheet, make sure the column for ZIP or postal codes is formatted as text so you donât lose any zeroes.