STAFF ASSISTANT Professional Summary Highly organized detail-oriented Staff Assistant 14 years experience supplying thorough, organized administrative support to10+ senior executives. Skills 75 WPM typing speed Excellent communication skills Articulate well-spoken Accurate detailed Advanced clerical knowledge HIPAA compliance Advanced clerical knowledge Works well pressure Work History STAFF ASSISTANT 08/2007 Current Company Name – City State Currently working Office Information Technology. Responsible providing support Richard Biever, CISO staff. Primary duties include: calendaring scheduling responsibilities using dCal, Lotus Notes shared calendaring systems, including scheduling multiple complex meetings separate calendaring products various staff members concurrently; telephone screening/triage involves interviewing callers, answering questions concerning departmental divisional activities, transmitting instructions and/or information staff members, making proper referrals necessary; preparing materials making arrangements conferences travel, including preparing travel expense summaries reconciliations; preparing necessary documents supervisor's use meetings; attending meetings take minutes; coordinating monthly staff leave reports; clearing procurement cards receipts PARIS; serving liaison external vendors OIT constituents; support audio/visual capable conferences meetings training users providing assistance A/V electronics operation. Backup duties include: ordering managing inventory office, conference room break room supplies needed; distributing departmental mail; providing coverage ATC reception desk, including lunches, breaks scheduled unscheduled absences OIT receptionist; Secondary duties include: screening AVP's, Directors' and/or Managers' mail documents requested, determining relevance, prioritization, etc., based content communication knowledge departmental programs activities; organizing maintaining divisional departmental files. Use computer, copier, fax multi-line telephone. Planned coordinated logistics materials board meetings, committee meetings staff events. Created detailed expense reports requests capital expenditures. Ordered distributed office supplies adhering fixed office budget. Coordinated domestic international travel arrangements, including booking airfare, hotel transportation. Managed office supplies, vendors, organization upkeep. Directed guests routed deliveries courier services. Answered managed incoming outgoing calls recording accurate messages. Opened properly distributed incoming mail. Greeted numerous visitors, including VIPs, vendors interview candidates. Helped distribute employee notices mail around office. Assisted event planning, including associated travel logistical arrangements. Assessed urgency priorities accepting declining appointments meetings CEO. Screened visitors directed correct employee office. Obtained signatures financial documents internal external invoices. Coordinated, scheduled arranged meeting travel calendars, including business social events. Coordinated board committee meetings, including schedules information preparation distribution. RECEPTIONIST 09/2006 08/2007 Company Name Responsible answering directing incoming calls, disbursing parking passes visitor's badges, greeting visitors, accepting disbursing incoming packages, leave tracking, maintaining telephone directory, providing support Staff Assistants. Use computer, copier, fax multi-line telephone. DEPUTY CLERK Employed Ordered distributed office supplies adhering fixed office budget. Managed office supplies, vendors, organization upkeep. Directed guests routed deliveries courier services. Answered managed incoming outgoing calls recording accurate messages. Opened properly distributed incoming mail. Greeted numerous visitors, including VIPs, vendors interview candidates. Maintained clean reception area, including lounge associated areas. Legal Secretary 01/2000 01/2003 Company Name – City State Responsible preparation court motions orders, customer service,. billing /accounting extensive communications courts law offices. Answered managed incoming outgoing calls recording accurate messages. Greeted numerous visitors, including VIPs, vendors interview candidates. Screened visitors directed correct employee office. Obtained signatures financial documents internal external invoices. Deputy Clerk 2003 2006 Company Name – City State Responsible filing, preparation maintenance court files. Completing filing Warrant Debts (300+ per month), completing filing Garnishments (150+ per month), collecting court fines costs, data Entry (70+ wpm) court room support Judge. Use multi-line telephone, fax, copier computer court system. LEGAL SECRETARY. Obtained signatures financial documents internal external invoices. Coordinated board committee meetings, including schedules information preparation distribution. Planned coordinated logistics materials board meetings, committee meetings staff events. Education Associate Arts General Studies 1 2000 Southwest Virginia Community College City State General Studies Course work Finance Course work Administration Skills accounting, audio, Backup, billing, conferences, content, customer service experience, customer service, data Entry, Data Entry, directing, electronics, fax, filing, Information Technology, inventory, law, LEGAL, Lotus Notes, managing, materials, meetings, Excel, Exchange, mail, Office, Microsoft Word, multi-line telephone, multi-tasking, organizing, copier, procurement, receptionist, reception, scheduling, supervisor, telephone, 70 wpm Additional Information Letter recommendation available upon request.