SALES Career Overview Executive Assistant skilled multi-tasking maintaining strong attention detail. Employs professionalism superior communication skills meet client company needs. Skill Highlights Time management Meticulous attention detail Microsoft Office proficiency Invoice processing Travel administration Scheduling Self-starter Meeting planning Core Accomplishments Calendaring Planned meetings travel CEO. Scheduling Facilitated onboarding new employees scheduling training, answering questions processing paperwork. Process Improvement Oversaw implementation new phone system resulted cost-effective service. Research Investigated necessary information proper billing insurance companies, patients DMEs proper billing codes. Data Organization Improved office organization compiling quarterly budget reports, financial spreadsheets, organizational charts company data reports using advanced Microsoft Excel functions. Multitasking Demonstrated proficiencies telephone, e-mail, fax front-desk reception within high-volume environment. Administration Performed administration tasks filing, developing spreadsheets, faxing reports, photocopying collateral scanning documents inter-departmental use. Reporting Maintained status reports provide management updated information client projects. Planning Arranged, scheduled coordinated logistics travel itineraries staff 10 employees. Ensured staff equipped necessary supplies collateral long distance travel. Formally recognized playing instrumental role implementation cost savings measures. Experience Sales October 2014 Current Company Name － City State Coordinated customer facing webinars, including developing relationships vendors, tracking customer attendance post-webinar follow-up. Freelance January 2014 Current Company Name － City State Arranged appropriate travel, visas, agendas, necessary contacts country information.Maintained coordinated executive senior management vacation, day-to-day meeting travel schedules.Wrote distributed meeting minutes appropriate individuals.Coordinated customer facing webinars, including developing relationships vendors, tracking customer attendance post-webinar follow-up.Managed desktop publishing proposal memo typing. Executive Assistant Executive Assistant February 2011 July 2013 Company Name － City State Sole assistant Eastern half North America Highly versed linguistics, strategic writing language. Composed marketing documentation addition territory-wide email Prepared processed expense reports, enforced mandatory budget policies sales account managers Simultaneously managed calendars numerous executives Booked travel, international domestic Managed facility logistics, vendor maintenance Managed training classes ranging 5 50 guests McAfee's New York City office Staffed conferences held Jacob Javitz center New York City well Las Vegas' boutique hotel The Venetian Planned attended quarterly reviews five regions across North America. Human Resources representative New York City; conceptualized placed action uniform on- boarding manual Fully versed sales operational data, forecasting Assisted, importantly trusted, details personal matters. Designed PowerPoint presentations monthly divisional meetings top-level executives. Scheduled Board Directors meetings assisted meeting materials agendas. Maintained coordinated executive senior management vacation, day-to-day meeting travel schedules. Collaborated administrative team members, human resources finance department special projects events. Provided logistical support visiting executives coordination Executive Assistants. Coordinated customer facing webinars, including developing relationships vendors, tracking customer attendance post-webinar follow-up. Created maintained computer- paper-based filing organization systems records, reports documents. Investigated issues problems drafted responses urgent requests. Served Executive Assistant national sales manager, marketing manager senior product managers. Initiated updated yearly dealer agreements dealer applications. Approved travel expenses reimbursement requests. Arranged appropriate travel, visas, agendas, necessary contacts country information. Supervisor June 2006 February 2011 Company Name － City State Oversaw staff ranging 2-10 employees per shift Observed established trends market purposefully, divided sales micro-segments, order increase RTD sales Utilized revenue data along environmental factors primary source research based upon direct contact consumers. Education Bachelor's Anthropology Hunter College － City State Emphasis Linguistics Skills Microsoft Office Suite, Calendaring, Critical Thinking, Travel Arrangements Additional Information LINKS http://www.linkedin.com/in/rachellascalla