The approval process initiated in 1998 for all meeting and event expenditures in excess of $5,000 has enabled Enron Americas to better assess the business value of events, accurately track our activities and save money.
These events include customer and employee meetings, and trade shows.
EA has made some modifications to the process, which are described in this memo.
The $5,000 threshold remains in effect for all customer events.
However, the threshold for approval for employee meetings and events has been lowered to $500, and some additional requirements must be met prior to approval.
Please be sure to follow the procedures described below for all meetings and events, so we can continue to successfully manage these events.
1) Prior to making any commitments to customers or vendors, all customer events with anticipated costs in excess of $5,000, and all employee events with anticipated costs in excess of $500 must be reviewed by the Enron Americas Public Relations department and approved by the Enron Americas Office of the Chairman 2) The PR department will handle the site search and hotel contract negotiations for all such events.
Once this is completed, the PR department will work with you to plan and produce your event in its entirety; or they can provide as much or as little assistance as you require.
The PR department will be responsible for helping you achieve the best value for your program and EA.
3) A completed expenditure request form (see attached) and supporting documentation is required for each event.
Employee meetings require a detailed agenda as part of the event documentation prior to approval.
Please submit the completed expenditure request form and documentation to the PR department at EB 3642, or work with PR department employees to complete the form.
4) After PR review, the expenditure will be submitted to the EA Office of the Chairman for final approval.
Additionally, the PR department can assist in the procurement of tickets for various local sporting events and concerts.
If you have any questions regarding this process, would like assistance planning an event, or need tickets for a Houston event, please contact Dorie Hitchcock in the PR department at (713) 853-6978.
Thank you for your cooperation.

Meeting and Event Expenditure
The approval process initiated in <NUMBER> for all meeting and event expenditures in excess of <CUR><NUMBER> has enabled <COMPANY> Americas to better assess the business value of events, accurately track our activities and save money.
These events include customer and employee meetings, and trade shows.
EA has made some modifications to the process, which are described in this memo.
The <CUR><NUMBER> threshold remains in effect for all customer events.
However, the threshold for approval for employee meetings and events has been lowered to <CUR><NUMBER>, and some additional requirements must be met prior to approval.
Please be sure to follow the procedures described below for all meetings and events, so we can continue to successfully manage these events.
<NUMBER>) Prior to making any commitments to customers or vendors, all customer events with anticipated costs in excess of <CUR><NUMBER>, and all employee events with anticipated costs in excess of <CUR><NUMBER> must be reviewed by the <COMPANY> Americas Public Relations department and approved by the <COMPANY> Americas Office of the Chairman <NUMBER>) The PR department will handle the site search and hotel contract negotiations for all such events.
Once this is completed, the PR department will work with you to plan and produce your event in its entirety; or they can provide as much or as little assistance as you require.
The PR department will be responsible for helping you achieve the best value for your program and EA.
<NUMBER>) A completed expenditure request form (see attached) and supporting documentation is required for each event.
Employee meetings require a detailed agenda as part of the event documentation prior to approval.
Please submit the completed expenditure request form and documentation to the PR department at EB <NUMBER>, or work with PR department employees to complete the form.
<NUMBER>) After PR review, the expenditure will be submitted to the EA Office of the Chairman for final approval.
Additionally, the PR department can assist in the procurement of tickets for various local sporting events and concerts.
If you have any questions regarding this process, would like assistance planning an event, or need tickets for a Houston event, please contact Dorie Hitchcock in the PR department at <PHONE>.
Thank you for your cooperation.
little assistance require excess cur number assess business value save money hotel contract negotiations department handle site follow events threshold approval shows ea modifications americas better