The Dainagon (chief councilor of state) Kiminori SANJO was appointed the highest lord of the Records Office, while the officials in fact responsible for running the office day to day, the controllers and so forth, included FUJIWARA no Korekata, appointed as Uchuben (Middle Controller of the Right), MINAMOTO no Masayori as Sashoben (third-ranked officer of the left), and FUJIWARA no Toshinori (Shinzei's own son and heir) as Ushoben (third-ranked officer of the right); under these officials, 21 Yoriudo (clerks) worked, inspecting the land deed documents submitted to the office from the shoen owners and judging disputed cases of ownership at the office (Shinzei's infamous comment that Goshirakawa was a 'foolish (unenlightened) ruler' was actually first mentioned by one of these Yoriudo, KIYOHARA no Yorinari, who repeated it years later to Kanezane KUJO).
長官である上卿には大納言・三条公教が就任、実務を担当する弁官からは右中弁・藤原惟方、左少弁・源雅頼、右少弁・藤原俊憲（信西の嫡子）が起用され、その下で21人の寄人が荘園領主から提出された文書の審査、本所間の争論の裁判にあたった（後白河が「暗主」であるという信西の言葉は、この記録所の寄人だった清原頼業が九条兼実に後年語ったものである）。