Nakatsukasasho (the Ministry of Central Affairs) developed the record of court ladies, and Shikibusho developed the records of Naige governmental officials and kokuga (provincial government office compounds) officials in the rank higher than the fifth rank and lower than Shisho (a person doing miscellaneous duties about documents) of ryoseikoku (province) in the court rank and also developed the record of Gunji (local magistrates) once a year, while Hyobusho (the Ministry of Military) developed the records of military officers and Jibusho (the Ministry of Civil Administration) developed the records of monks once a year.
女官については中務省が、内外官司と五位以上、令制国の史生以下の国衙職員及び郡司については式部省（ただし、郡司については年1回）、武官については兵部省、僧侶について治部省（ただし年1回）作成された。