Executive Administrative Assistant 
The Executive Administrative Assistant will be based in our Stamford, CT client location.  The ideal candidate will be an integral part of our talented team, supporting our continued growth.Essential Duties and Responsibilities: Provide routine assistance to the Executives which includes, but is not limited to: daily time entry, creating new meetings in the database, drafting letters and other correspondence, creating and updating Contacts in the database, and other logistical support needsMonitor Executives emails to flag action items as requested depending upon the senior manager’s requestOrganize meetings, appointments, conferences, and calls with both internal and external business partners. Coordinate meetings on and off site and assist in the coordination of all necessary materialsPrepare for meetings with external and/or internal attendees; coordinating meeting agendas, presentations, logistics including transportation, meeting rooms/facilities and food service appropriate to those participating in the event;Assist with presentations for client meetings, company communications, articles, speeches, and panel discussions depending upon the senior manager’s request Understand the project that the executive is responsible so they can predict what is neededAnswer and screen route incoming phone calls, responding independently and providing as much client service as possibleManage calendar for the Executives using calendaring database - accept/decline/change meetings; ensure meetings are not double booked, that times are conducive to their professional as well as work needs, include dial-in details an whatever materials are neededArrange travel (domestic and international), prepare itineraries and control travel costs, including air and ground transportation, hotel reservations, out of town events, car rentals and evening events,Prepare Executive travel expense reports using Concur and process Executive’s AMEX card reconciliationCreate and maintain files as neededAssist with the creation including maintain reports/agreementsMaintain contact with Executives using company-issued mobile device or laptop
Title: Executive Administrative Assistant 
Salary: None
Description: The Executive Administrative Assistant will be based in our Stamford, CT client location.  The ideal candidate will be an integral part of our talented team, supporting our continued growth.Essential Duties and Responsibilities: Provide routine assistance to the Executives which includes, but is not limited to: daily time entry, creating new meetings in the database, drafting letters and other correspondence, creating and updating Contacts in the database, and other logistical support needsMonitor Executives emails to flag action items as requested depending upon the senior manager’s requestOrganize meetings, appointments, conferences, and calls with both internal and external business partners. Coordinate meetings on and off site and assist in the coordination of all necessary materialsPrepare for meetings with external and/or internal attendees; coordinating meeting agendas, presentations, logistics including transportation, meeting rooms/facilities and food service appropriate to those participating in the event;Assist with presentations for client meetings, company communications, articles, speeches, and panel discussions depending upon the senior manager’s request Understand the project that the executive is responsible so they can predict what is neededAnswer and screen route incoming phone calls, responding independently and providing as much client service as possibleManage calendar for the Executives using calendaring database - accept/decline/change meetings; ensure meetings are not double booked, that times are conducive to their professional as well as work needs, include dial-in details an whatever materials are neededArrange travel (domestic and international), prepare itineraries and control travel costs, including air and ground transportation, hotel reservations, out of town events, car rentals and evening events,Prepare Executive travel expense reports using Concur and process Executive’s AMEX card reconciliationCreate and maintain files as neededAssist with the creation including maintain reports/agreementsMaintain contact with Executives using company-issued mobile device or laptop
Requirements: Associate experience, High School or equivalent education
Fraudulent: No