Executive Administrative Assistant
The Executive Assistant shall be responsible for providing administrative support services as well as guidance and program supportwithin a variety of administrative, analytical and financial related functions. Executive Assistant is expected to providerecommendations for improvements in administrative processes, data compilations and administrative financial tasks.• Assist in the preparation of presentation materials• Provide general office and research, administrative and clerical support, word processing, document preparation/management, andfile maintenance as required• Maintain activity calendars and schedule corresponding meetings, conference rooms and conferences as necessary• Maintain confidentiality of information• Cancel and/or reschedule commitments as required by higher priority demands or special commitments• Assist in the preparation, editing and execution of written correspondence with varying levels of complexity• Prepare, edit and assemble reports required for meetings and presentations• Work effectively with personnel from other branches and divisions• Track documents through various approval processes within the agency as each relates to its respective policies, practices andprocedures• Process travel arrangements using "Fed Traveler" for executive staff• Order, distribute, and maintain office supplies and equipment• Coordinate with IT staff and individuals internal and external to the agency ranging from agency directors to the general public• Answer incoming phone calls, receive packages, greet and direct visitors to the agency to appropriate points of contact.• Attend meetings minutes and disseminate to key personnel• Complete other ad hoc assignments, as determined
Title: Executive Administrative Assistant
Salary: None
Description: The Executive Assistant shall be responsible for providing administrative support services as well as guidance and program supportwithin a variety of administrative, analytical and financial related functions. Executive Assistant is expected to providerecommendations for improvements in administrative processes, data compilations and administrative financial tasks.• Assist in the preparation of presentation materials• Provide general office and research, administrative and clerical support, word processing, document preparation/management, andfile maintenance as required• Maintain activity calendars and schedule corresponding meetings, conference rooms and conferences as necessary• Maintain confidentiality of information• Cancel and/or reschedule commitments as required by higher priority demands or special commitments• Assist in the preparation, editing and execution of written correspondence with varying levels of complexity• Prepare, edit and assemble reports required for meetings and presentations• Work effectively with personnel from other branches and divisions• Track documents through various approval processes within the agency as each relates to its respective policies, practices andprocedures• Process travel arrangements using "Fed Traveler" for executive staff• Order, distribute, and maintain office supplies and equipment• Coordinate with IT staff and individuals internal and external to the agency ranging from agency directors to the general public• Answer incoming phone calls, receive packages, greet and direct visitors to the agency to appropriate points of contact.• Attend meetings minutes and disseminate to key personnel• Complete other ad hoc assignments, as determined
Requirements: None experience, None education
Fraudulent: No