Executive Assistant Needed For Rapidly Growing Company
Carlyle Financial is seeking a self-motivated, personable, highly-organized Executive Assistant to support a member of our Senior Executive Team. We are a rapidly growing, tech-focused mortgage bank based in Beverly Hills, offering a full range of home loan solutions. This is an ideal position for the professional who wants to get behind-the-scenes exposure to business development, sales, operations and more. This position will provide you with a hands-on learning experience that will serve as a foundation for taking on future roles within our company. This is a temp-to-perm position. The opportunity to become permanent is reserved for a candidate who excels at this position and is eager to grow with our company’s long-term business needs and goals.As an Executive Assistant, your principal responsibility will be to enhance the Senior Executive’s effectiveness by providing information and time management support. This position requires a self-starter who will skillfully manage both ever-changing daily tasks as well as internal and external relationships, including those at the executive level. You will be the Executive’s go-to person; you will handle the details so he can focus on the bigger picture. The successful candidate will excel under pressure and multi-task efficiently, while effectively streamlining and prioritizing task management.  The best suited applicant will maintain a positive attitude with impeccable accuracy and attention to detail while keeping track of a variety of tasks and deadlines in the midst of interruptions and perpetually shifting priorities.-Learn more about us on our website and view our TV commercial, now airing during the NBA Playoffs on TNT - #URL_01a844f5582dd6336cb4c43339a19d7c8fce7654c409bab3e9accd3de0dba75f#RESPONSIBILITIES:The right candidate for this position must be able to adapt to the growing and changing responsibilities as our company expands into new markets, including the following:●       Proactively identifying ways to improve the efficiency and efficacy of the Senior Executive and anticipate his needs.●       Creating new electronic and paper filing systems, and maintaining them.●       Tracking the status on all correspondence and projects as well as updating appropriate databases.●       Managing a heavy flow of emails across multiple accounts into an inbox, including drafting correspondence, prioritizing what needs to be accomplished, and streamlining task management.●       Generating production reports and sales forecasts.●       Being highly literate in computer applications including internet research, Web savvy.●       Calling and following up with vendors, clients, designers, fundraisers, etc. as needed.●       Taking dictation accurately and quickly.●       Processing expense reports in a timely manner.●       Preparing conference rooms for meetings: ensuring all equipment is set-up and functional, beverages are available, and the area is well maintained ahead of time.●       Participating in the sourcing, screening, recruiting, managing and organizing candidate pipelines, and the onboarding process of new hires.●       Managing inventory of office supplies, as well as maintaining good working order and cleanliness of kitchen, furniture, equipment, physical space, etc.●       Being the cultural center of the team by recognizing staff birthdays and anniversaries and maintaining a calendar of planned vacations.●       Completing ad-hoc project work, dependent on needs.**All candidates will be subject to a background check**Valid California driver's license is requiredPlease no phone calls.
Title: Executive Assistant Needed For Rapidly Growing Company
Salary: 36000-42000
Description: Carlyle Financial is seeking a self-motivated, personable, highly-organized Executive Assistant to support a member of our Senior Executive Team. We are a rapidly growing, tech-focused mortgage bank based in Beverly Hills, offering a full range of home loan solutions. This is an ideal position for the professional who wants to get behind-the-scenes exposure to business development, sales, operations and more. This position will provide you with a hands-on learning experience that will serve as a foundation for taking on future roles within our company. This is a temp-to-perm position. The opportunity to become permanent is reserved for a candidate who excels at this position and is eager to grow with our company’s long-term business needs and goals.As an Executive Assistant, your principal responsibility will be to enhance the Senior Executive’s effectiveness by providing information and time management support. This position requires a self-starter who will skillfully manage both ever-changing daily tasks as well as internal and external relationships, including those at the executive level. You will be the Executive’s go-to person; you will handle the details so he can focus on the bigger picture. The successful candidate will excel under pressure and multi-task efficiently, while effectively streamlining and prioritizing task management.  The best suited applicant will maintain a positive attitude with impeccable accuracy and attention to detail while keeping track of a variety of tasks and deadlines in the midst of interruptions and perpetually shifting priorities.-Learn more about us on our website and view our TV commercial, now airing during the NBA Playoffs on TNT - #URL_01a844f5582dd6336cb4c43339a19d7c8fce7654c409bab3e9accd3de0dba75f#RESPONSIBILITIES:The right candidate for this position must be able to adapt to the growing and changing responsibilities as our company expands into new markets, including the following:●       Proactively identifying ways to improve the efficiency and efficacy of the Senior Executive and anticipate his needs.●       Creating new electronic and paper filing systems, and maintaining them.●       Tracking the status on all correspondence and projects as well as updating appropriate databases.●       Managing a heavy flow of emails across multiple accounts into an inbox, including drafting correspondence, prioritizing what needs to be accomplished, and streamlining task management.●       Generating production reports and sales forecasts.●       Being highly literate in computer applications including internet research, Web savvy.●       Calling and following up with vendors, clients, designers, fundraisers, etc. as needed.●       Taking dictation accurately and quickly.●       Processing expense reports in a timely manner.●       Preparing conference rooms for meetings: ensuring all equipment is set-up and functional, beverages are available, and the area is well maintained ahead of time.●       Participating in the sourcing, screening, recruiting, managing and organizing candidate pipelines, and the onboarding process of new hires.●       Managing inventory of office supplies, as well as maintaining good working order and cleanliness of kitchen, furniture, equipment, physical space, etc.●       Being the cultural center of the team by recognizing staff birthdays and anniversaries and maintaining a calendar of planned vacations.●       Completing ad-hoc project work, dependent on needs.**All candidates will be subject to a background check**Valid California driver's license is requiredPlease no phone calls.
Requirements: Mid-Senior level experience, Unspecified education
Fraudulent: No