Admin Assistaant
Itsa Southern Thing Apparel is looking for an Admin Assisstant for the Owner. &nbsp;Job would involve scheduling, organizing,&nbsp;- Performs diverse administrative duties for Executive Director and Directors&nbsp;- Communicates with all levels of the organization as well as external partiers to gather or convey information, handle questions or resolve routine and some complex issues.&nbsp;- Screens/Manages inbound contacts such as phone calls, emails and visitors.&nbsp;- Prepares correspondence, memoranda, reports, agendas, etc.&nbsp;- Recognize business critical correspondence and route appropriately for action based on urgency and business impact, sometimes responding to routine messages or inquiries on behalf of Executive, uses judgment to determine how best to handle&nbsp;- Organize and manage Executive Director's calendar utilizing only MS Exchange Outlook- Schedule meetings as necessary insuring that the appropriate people attend, etc.&nbsp;- Coordinate conference calls, videoconferences and other telecommunication requests; this would require thorough understanding of all telecommunication features&nbsp;- Based on scheduling information, anticipate travel requirements, plan and execute travel bookings using Ordering system, schedule flights, ground transportation, accommodations and preparing itineraries.&nbsp;- Provide ad hoc administrative support to the management team within the department or function of area, including time reporting, absence management and expense control&nbsp;- Perform the administrative functions necessary for the submission of vouchers and expenses&nbsp;- Devising and submitting documents/memo's for review and signature, making copies as needed and handles mailing or distribution&nbsp;- Develop presentation material production in PowerPoint, including collating information from various decks and importing Excel data&nbsp;- Handling sensitive information requiring a high degree of discretion and absolute confidentiality&nbsp;- Provide back up support to Senior VP and occasionally peer ED as needed&nbsp;Required and Desired Skills and Experience:&nbsp;* Bachelor's degree preferred* Generally requires minimum of 2+ yrs. experience in an Executive Admin support role&nbsp;* Person must have significant work experience in a corporate environment. Able to take initiative and work independently on projects, devise own methods, approach and procedures in fulfilling assignments.&nbsp;* Person must be highly organized and able to manage employee sensitive and business information with utmost confidentiality.&nbsp;* Must be flexible and adaptable (due to changing priorities and interruptions); comfortable working under pressure, managing time, setting priorities and meeting deadlines.&nbsp;* Proficient/Excellent use of all MS Office Applications (Excel, PowerPoint &amp; Word), MS Outlook as well as our internal systems for Payroll, Employee changes and Ordering&nbsp;* Excellent written and oral communication skills; clear and professional.&nbsp;*Strong customer service orientation and interpersonal skills; approachable demeanor and positive attitude&nbsp;
Title: Admin Assistaant
Salary: None
Description: Itsa Southern Thing Apparel is looking for an Admin Assisstant for the Owner. &nbsp;Job would involve scheduling, organizing,&nbsp;- Performs diverse administrative duties for Executive Director and Directors&nbsp;- Communicates with all levels of the organization as well as external partiers to gather or convey information, handle questions or resolve routine and some complex issues.&nbsp;- Screens/Manages inbound contacts such as phone calls, emails and visitors.&nbsp;- Prepares correspondence, memoranda, reports, agendas, etc.&nbsp;- Recognize business critical correspondence and route appropriately for action based on urgency and business impact, sometimes responding to routine messages or inquiries on behalf of Executive, uses judgment to determine how best to handle&nbsp;- Organize and manage Executive Director's calendar utilizing only MS Exchange Outlook- Schedule meetings as necessary insuring that the appropriate people attend, etc.&nbsp;- Coordinate conference calls, videoconferences and other telecommunication requests; this would require thorough understanding of all telecommunication features&nbsp;- Based on scheduling information, anticipate travel requirements, plan and execute travel bookings using Ordering system, schedule flights, ground transportation, accommodations and preparing itineraries.&nbsp;- Provide ad hoc administrative support to the management team within the department or function of area, including time reporting, absence management and expense control&nbsp;- Perform the administrative functions necessary for the submission of vouchers and expenses&nbsp;- Devising and submitting documents/memo's for review and signature, making copies as needed and handles mailing or distribution&nbsp;- Develop presentation material production in PowerPoint, including collating information from various decks and importing Excel data&nbsp;- Handling sensitive information requiring a high degree of discretion and absolute confidentiality&nbsp;- Provide back up support to Senior VP and occasionally peer ED as needed&nbsp;Required and Desired Skills and Experience:&nbsp;* Bachelor's degree preferred* Generally requires minimum of 2+ yrs. experience in an Executive Admin support role&nbsp;* Person must have significant work experience in a corporate environment. Able to take initiative and work independently on projects, devise own methods, approach and procedures in fulfilling assignments.&nbsp;* Person must be highly organized and able to manage employee sensitive and business information with utmost confidentiality.&nbsp;* Must be flexible and adaptable (due to changing priorities and interruptions); comfortable working under pressure, managing time, setting priorities and meeting deadlines.&nbsp;* Proficient/Excellent use of all MS Office Applications (Excel, PowerPoint &amp; Word), MS Outlook as well as our internal systems for Payroll, Employee changes and Ordering&nbsp;* Excellent written and oral communication skills; clear and professional.&nbsp;*Strong customer service orientation and interpersonal skills; approachable demeanor and positive attitude&nbsp;
Requirements: None experience, None education
Fraudulent: No