Office Assistant
This position will act as the primary receptionist for the Austin office and will be responsible for providing office staff with basic administrative support, maintaining a welcoming and creative space, and ensuring that office staff have the supplies necessary to effectively perform their responsibilities.  Some specific responsibilities include: Maintaining building security by managing the access cards, office keys and ensuring that public doors are accessible during regular business hours;Overseeing office custodial services, including upkeep of the CSD Café and ensuring that the Café is cleaned and stocked; Maintaining office supplies by checking stock to determine inventory levels, anticipating requirements, placing and expediting orders, verifying receipts, stocking items, and delivering supplies to work stations;Maintaining equipment by completing basic preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation;Serving customers by answering questions, forwarding messages, confirming customer orders, keeping customers informed of order status, and assisting with office tours;Coordinating and preparing for meetings and special events by assisting with registrations and confirmations, reserving rooms, and arranging for refreshments and necessary equipment;Providing staff support by preparing bulk mailings, sending and receiving faxes and e-mails, coordinating and confirming conference room reservations, and distributes/sorts mail;Other office duties as assigned by supervisor.
Title: Office Assistant
Salary: None
Description: This position will act as the primary receptionist for the Austin office and will be responsible for providing office staff with basic administrative support, maintaining a welcoming and creative space, and ensuring that office staff have the supplies necessary to effectively perform their responsibilities.  Some specific responsibilities include: Maintaining building security by managing the access cards, office keys and ensuring that public doors are accessible during regular business hours;Overseeing office custodial services, including upkeep of the CSD Café and ensuring that the Café is cleaned and stocked; Maintaining office supplies by checking stock to determine inventory levels, anticipating requirements, placing and expediting orders, verifying receipts, stocking items, and delivering supplies to work stations;Maintaining equipment by completing basic preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation;Serving customers by answering questions, forwarding messages, confirming customer orders, keeping customers informed of order status, and assisting with office tours;Coordinating and preparing for meetings and special events by assisting with registrations and confirmations, reserving rooms, and arranging for refreshments and necessary equipment;Providing staff support by preparing bulk mailings, sending and receiving faxes and e-mails, coordinating and confirming conference room reservations, and distributes/sorts mail;Other office duties as assigned by supervisor.
Requirements: Entry level experience, High School or equivalent education
Fraudulent: No