Executive Assistants
The RoleHere at Tile Inc., we are looking for an Executive Assistant for our co-founders. This position will be responsible for handling a wide array of team driven tasks but not limited to, managing schedules, priorities, domestic and international travel, meetings and other related events planning and execution. This individual must be able to effectively communicate directly with respective staff, vendors and executives, as well as able to operate independently with limited to no supervision while remaining flexible at all times. The candidate who will be highly qualified for this position possesses the following: excellent interpersonal and communication skills, pay high attention to detail, able to work in a fast-paced environment, flexible, able to multi-task, action-oriented, and able to work independently.ResponsibilitiesAvailable early and late hours of the dayMaintain executives’ workflow; keep track of schedules and deadlinesFollow up with Tile team members on projects, deadlines, and milestonesKeep track of items/tasks other employees are responsible forEnsure all staff reporting to executives are not bottlenecked by decisions from execsManage executive calendars, plan and schedule meetings/appointmentsScreen incoming emails and phone callsTake notes during meetings and callsTranscribe written notes to digitalPull important action items from meetings and/or meeting notesWelcome guests by greeting them, in person or on the telephoneGreet meeting attendees and offer/serve coffee, water, snacks, etc.Make travel and guest arrangementsEnsure records are kept in an organized and readily accessible mannerWork with legal for execution follow-upsCreate expense reportsMaintain confidential informationOrganize emails (prepare drafts, flag important emails and bring to executive attention)Scan and organize files/folders on our shared file system (Box)Run errands out of the office (coffee runs, grab breakfast/lunch, post office, etc.)
Title: Executive Assistants
Salary: None
Description: The RoleHere at Tile Inc., we are looking for an Executive Assistant for our co-founders. This position will be responsible for handling a wide array of team driven tasks but not limited to, managing schedules, priorities, domestic and international travel, meetings and other related events planning and execution. This individual must be able to effectively communicate directly with respective staff, vendors and executives, as well as able to operate independently with limited to no supervision while remaining flexible at all times. The candidate who will be highly qualified for this position possesses the following: excellent interpersonal and communication skills, pay high attention to detail, able to work in a fast-paced environment, flexible, able to multi-task, action-oriented, and able to work independently.ResponsibilitiesAvailable early and late hours of the dayMaintain executives’ workflow; keep track of schedules and deadlinesFollow up with Tile team members on projects, deadlines, and milestonesKeep track of items/tasks other employees are responsible forEnsure all staff reporting to executives are not bottlenecked by decisions from execsManage executive calendars, plan and schedule meetings/appointmentsScreen incoming emails and phone callsTake notes during meetings and callsTranscribe written notes to digitalPull important action items from meetings and/or meeting notesWelcome guests by greeting them, in person or on the telephoneGreet meeting attendees and offer/serve coffee, water, snacks, etc.Make travel and guest arrangementsEnsure records are kept in an organized and readily accessible mannerWork with legal for execution follow-upsCreate expense reportsMaintain confidential informationOrganize emails (prepare drafts, flag important emails and bring to executive attention)Scan and organize files/folders on our shared file system (Box)Run errands out of the office (coffee runs, grab breakfast/lunch, post office, etc.)
Requirements: Associate experience, Bachelor's Degree education
Fraudulent: No