okay so as you guys know f issco is too small well the building is too small for our group so we are moving to a new building it is going to be the building across the street and we are actually moving in 3 weeks but the problem is that the administration wants to know who is going to be in what office in the new building and where we are g we are going to put things like the printer the fax machine all the big equipment and the catch is that they have the final approval of where we put people and equipment and they want to know where we are going to do all this by november 2nd so that means basically next tuesday and since we do not really have any other time we have to make these decisions today what we are getting is 9 rooms for a maximum of 18 people which is okay cause there is only 15 of us and all the rooms have windows luckily so there is no fights about who gets a window and who does not there is 2 views either of the old town or the mountains and the rooms have various sizes there is 23 people rooms 52 person rooms which are on the corners of the building so you actually get windows on 2 walls and 21 person rooms that is pretty much what the building looks like and then you have the number of people per room the courtyard because we are on the 6th floor you can not actually go out to it but it just means that the windows look out onto open space you can see the bathrooms the elevators are sort of further down the hall the purple bar at the bottom sort of on the right is the mail boxes all of the windows open you can get out onto the terrace just like we can in our normal building and the equipment that we have to put somewhere are like i said the photocopier which is really big the fax machine which is not so big and the printer which is relatively big each office has a white board a bulletin board and a coat rack no cupboards like we have in the current offices and each person gets their own chair their own corner desk so like the n the ones that we have now a small filing cabinet with 3 drawers and by small i mean they are about that tall and one sort of hanging shelf so we do not get the bookcases like we have now but just one shelf that is attached to the wall and the people that we have to place you can see the list there along with their position and the project that they work on and i guess the question the 1st question is how we want to organize people whether we want to do it by rank or by project or i do not know put all the p h d students together all the professors together that sort of thing so the idea is that we come up with a plan there is another group who is going to be working on the same plan later this week and then andre and i have to do presentations for the university administrators on the 2nd so we have to come up with a plan possibly if we have time a presentation a quick presentation with arguments for why we think our plan works best okay alright so anyone have any ideas or i guess do we know if there will be a lot of people coming across the hall in terms of security stuff if we can i mean my idea is to put the photocopier and the fax in the hall yeah i think it is the security is sort of the same as it is in the current building so as long as the things are physically attached to the wall so they can not be removed then it should be okay to leave them in the hall okay we can put it okay okay it is just a question of whether you are printing sensitive documents or n whatever yeah so we only get one printer for 15 people well we get one sort of networked printer and then i think some of us have personal printers i think susan has a personal printer gisella has one maybe yeah yeah and that is it i can not remember who else yeah but no one else gets their own printer in terms of equipment it is sort of the same thing as we have now so what i would propose is that we sort of discuss various concepts without getting into specifics and then go off and think about it over lunch and then come back later in the day with sort of more specific proposals yeah yeah as to exactly where to put people okay does that work 0 and on the map the little half circular well quater circles are doors which i am assuming you have figured out but just in case okay kay sure yeah and there is just the one room that actually has 2 doors going into it the the 3 person room on the right the 3 person room rooms yeah yeah and do we need a room like a reading room or yeah yes yeah a lot of people were saying that they wanted to have a reading room that is a good idea so we should leave a space for that okay and we can because like i said maximum 18 people in those rooms and there is only 15 of us yeah and i do not know if you have noticed but 2 of us are only here half the time so martin and david are half the time at the e p f l and half the time in geneva yeah so sort of keep that in mind i guess when you are doing the actual planning the 1st split we can do is between administration and reasearch yeah i mean it is completely different work so we can deal with administration and decide something for administration and then for the other yeah but gisella is really the only administrator yeah ad administrator but at least deal with that particular situation and then see with the other yeah yeah because i was thinking gisella is quite i mean gile gisella is work is quite noisy because it is secretary so yeah lot of phone call and stuff like that so yeah yeah and she is always moving around so you will not share an office with gisella unless you are 50% and not the 50% gisella is working which is another condition no yeah which i do not know if we can assume that there is not going to be any overlap between them yeah so i do not know maybe we can decide that gisella is having one of the one person room yeah i w i would suggest that too yeah that would be yeah maybe convenient yeah either that or maybe put her in a 2 person room with the equipment or with someone yeah and with someone who is who is 50 pro percent like with the the photocopier or maybe not the photocopier but the printer yeah yeah but at least the thing we know that gisella is going to be alone yeah yeah yeah okay or with equipment but and not with a 100% staff yeah a staff worker humanly alone yeah okay so th that is a one person room but we do not know how how big they are or it is hard to tell i mean gisella has this funny typing thing yeah typing machine i mean the rooms are not tiny if you look at the this yeah computer fax yeah so probably sh she should get the fax right yeah yeah that makes sense to put the fax in there yeah yes yeah so and then i think the main discussion we should have is if we want to make group of among the same project or among the same title yeah or yeah professor assistent or or yeah or yeah couple of professor and assistant or or yeah that is more a conceptual question than a practical question yeah well the 3rd option is just completely mix everyone up which some people say is better sort of for a group environment yeah yeah so that you are not stuck only with the people who are working on your project yeah yeah that is true right so if you share an office with someone who is on a completely different project you find out about that project yeah but you also sort of interact with other people on a more regular basis yeah but still i find it is quite easy if you are with people who work in the same project in the same room because you have the meetings or people come and ask you discuss things maybe i do not know if it is for other people who is not working on the same project yeah yeah but we will have this reading room which can be yeah that is true that is that is true kay will it be dedicated for reading and for studying or can we have meetings there yeah yeah can reserve it for meetings i think it is not a question of reserving it because there is other rooms at the university that you can reserve for a meeting yeah for a real meeting but if it is empty then sure you can use it for a meeting you can u there is nothing wrong with that but i think if someone is already reading in there it is not fair to go and kick them out just because you want to have a meeting cause yeah well the the problem is if you have to go across the building and it adds some overhead every time you want to have some short meeting and discuss some issues meeting about the project no or maybe we should not call it reading room but but if you are having a short meeting you do not really make an appointment for it you just kind of go to someone is office and go down for a coffee or whatever yeah yeah cause there is still the cafeterias that you can use for informal yeah the other thing we should take into account is if you receive student or not because yeah marianne and i interact a lot with student and we have reception hours and stuff like that yeah so it means you get time where a lot of people come along and talk and so it is maybe yeah and the other marianne too yeah so maybe it is not really nice to have to share an office with somebody like us having a lot of social life and so there is 3 of you people coming and going well but then you either share offices with each other which does not really solve the problem yeah because chances are you are not going to have office hours at the exact same time yeah we do not so you are still going to have yeah like unless you get individual offices i do not know if there is an easy way to find a solution for that yeah i dunno cause even if each of you share with a professor then it is the same thing for the professor yeah yep yeah yeah but it is something to keep in mind unless you end up sharing an office with someone where your schedules completely do not overlap and then you can schedule office hours when the other person is not there yeah some people come in around 11 and some people come in around 8 yeah but that is something we can not reasonably assume like that and make plans with that because no no but you sort of see people is patterns i mean yeah even if it is not always like that i mean if it is like that you know 80% of the time then yeah but you are right we can not make assumptions too much so people would like to see the office organized by by by rank like professors and students and i do not know i think well it is up to us how we do it i can see benefits of both yeah yeah it certainly is but one point i can say by experience it is really hard to share an office with 3 people because it makes much more noise that only being 2 in an office yeah plus the computers plus the computers plus the com so and we all know what it is like to have 5 computers in your office yeah so we might be it might be a good idea to 1st exclude one of the 3 person room to be the reading room and not to be necessary a room with 3 people a working room yeah but if there are people coming in i mean we have these people working for 2 months who comes in the summertime or something i th think we should reserve a little bit space for them too so yeah that is a good point because if we take the 3 person room out as a reading room it is quite big then everyone has an office right cause it is maximum 18 so take away 3 spaces and you are down to your 15 and you are right if we do have a stagieur whoever 0 yeah 0 yeah okay who comes in then we have nowhere well we can put them in the reading room but that kind of defeats the purpose yeah yeah yeah so the other solution is to say okay we use a 3 person room but only with 2 person each time and leave a spare space for or yeah that is a good idea yeah for soemthing yeah yeah but avoiding having 3 person full time in a same room could be a good idea i think yeah yeah that is yeah certainly is or again find people who do not work the same hours yeah it does not completely solve the problem but so for the reading room we will have a 2 person room yeah yeah i think so maybe that would be good okay everybody agrees on that yep a one person will be too small anyways how about how about this room yeah the one on the bottom which one yeah at the bottom in the middle yeah with the mountain with a view to the mountains yeah it has 3 windows so i think it is 2 2 well which w there is 32 person rooms 012 the the middle one that has 2 windows yeah it is which is fine 2 and still a big room big black stripe is the windows 0 the big 0 not the thin one between the big but what about the d the other one which has only one windows but in the courtyard it maybe more quiet ah okay yeah so i should have explained that yeah but then you get do not get a lot of light for reading we have electricity so really i hope no it is a question i mean it it is quite noisy outside with the streets and that is on the 6th floor i do not know yeah we are on the 6th floor i dunno i like the idea of looking out over yeah if you are if you are reading yeah me too lots of space and stop reading so it is a relaxing room well i mean that that is the whole point right yeah yeah no okay it is just somewhere to get out of your office and go and do something else for a while whether you are reading or just kind of staring off into space yeah yeah do so yeah yeah yeah yeah and you can look outside of the window if you have a sh quick meeting there you know quick meetings always get longer so what about one of the room in the corner so you have 3 windows it is even better yeah we could do that why not yeah but you have less wall to put shelves and stuff like that yeah if you intend the reading room being more a library or we have some shelves like cabinet type shelves for the reading room but it is not really intended to be a library i mean we have yeah a library down downstairs an i t library but the other idea is to take cause right now we all have bookshelves so one idea might be to take sort of the books that are not frequently used by people put them all into that room yeah yeah so it becomes sort of kind of yeah small library a mini library but not like a library system library just go and borrow your collegues books no no no no no no sure but yeah so are we all agree about these 2 person rooms which one i do not know corner or not corner i think the middle one in the middle yeah the middle one okay yeah it is also sort of m central to the layout so everyone sort of has more or less the same distance to yeah okay it is not that it makes that much of a difference but why not so we can exclude this one to make an office yeah actually what i can do is or maybe write on the board i do not know yeah actually that is a good idea j just put it up so we have the map and yeah so this really is not to scale but 0 well that is really not to scale it is alright 0 it is g good enough so we have got an office there and there is 2 and one 3 yeah is that all yeah yeah so okay so this is that and this becomes the reading room right okay is that a mountain yes okay and that an old town and gisella yeah should we decide also the administration stuff we thought a one person room and sure so we exclude the n the thing we are quite sure and then we discuss the yeah i was thinking of maybe we should assign gisella into this 3 person office okay because w we will probably place the printer next to the mailboxes then we could have gisella and the 250% people sharing the 3 person room person room that is really noisy to be in the same office with the administration well th but if gisella works 50% and they work 50% they are 50% yeah yeah that just imply you expect people to come when gisella is not working and that is not really fair if you that is true yeah well i mean it so we can put gisella in the 2 people room which is near the mailbox no w yeah we could i do not know we could i mean i do not know how noisy she is i it is just the question you always have the phone ringing even if the af even when she is not working but it is just or f does gisella have her own printer yeah yes yes she does yeah but that is that is a good point from nikos to say that she needs to be n near the mail box and the printer and well if you put her in in this room here it is relatively close and the photocopier and stuff like that yeah exc except the door is not really convenient for her yeah convenient true no but i think if if the main how can i put that the if the main reason to put to to choose gisella is place is the proximity of the mailbox it should be a 2 pe people room and not a 3 people room okay yeah it is fine with me otherwise we have a one people room and i do not know how much the proximity to the mailbox matters because usually when she is here and she picks up the mail she actually brings it to your office yeah yeah it is it is not the m yeah it is more the i t administration that uses our mailboxes no but it is it is also it is also the place of the photocopier yeah yeah and the place where we all pass kind of yeah that is true it should be some central place because if we put the photocopier near the mail box and it seems to be the only place where there is room for that yeah yeah unless you put it into an office which is just an annoying i think yeah y yeah 0 no cause even if you put it into gisella is office it is going to be yeah no it is too and it is too big and yeah okay we should write this down do we agree that the that the photocopier and the networked printer goes next to the mailboxes so yeah yeah that is a good idea okay and then we can for the moment put gisella in this corner room if you agree i do not know yeah what with at the beginning we said that we were going to give her one of the one person rooms yeah but this option of putting gisella near the photocopier okay yeah i mean she is sharing an office right now and i has anybody heard of any complaints that she is too loud or i mean she is not sharing an office well she is go ahead i mean sh we put some trainee in gisella is office because there is a spare room and that is quite imp yeah stagieurs in there and they are not really in a position to complain that is quite i mean that is quite important to keep a spare room in gisella is office if we need more staff but yeah i would not work in gisella is office okay i think it is just a question of work conditions like if you are a stagieur and you co only coming in for 2 months yeah yeah then you can put up with it but if you are there you know for the full year i it yeah yeah so for example now if we reserve for example and there is no room in the cupboards for any people except gisella because she got lots of paper archives and files and stuff like that yeah that is true so it is really she needs she needs spaces space yeah yeah okay yeah but we can reserve so if you reserve a 2 people room we can put trainees yeah in there if they need to go further on if they are in the same room yeah yeah okay so gisella at this southwest office yeah yeah in the corner are you sure it is southwest i dunno if thi if this map is a south well southwest if that is north south okay the map is north oriented southwest for us okay no tha well i am assuming that is what you meant right no yeah yeah that that one yeah okay that i do not know but that is southeast anyways southeast yeah 0 right yeah that is southeast yeah it is that is southeast anyways yeah but this office right yeah this office yeah that is okay you know because with mountain mountains and old town it is not no sorry until but no i i am very bad at orienting where is north in geneva i always get it wrong but i just assumed nikos was talking about the orientation here yeah i was just talking about here on the map okay no because sunrise and sunshine is quite sunshine sunrise and sunset is quite also a good 0 that is true so wait we face the old town we face the old town now and we are facing something to take into account northeast north northeast sunrise okay so this is northeast it is east yeah east no east we we have sun in the morning only yeah when do we have sun so it does mean that the 3 piece room which is in the opposite of the northeast is the most sunny one this one but s let us say that the 3 people room or it is it is the one you have of now you both it is the oven more or less well there is a quite a lot of sun you get the sunset then no and it is really warm and y yes and no it is yeah it is really warm that is you get lots of sun during summer yes do you by the way is it a 6 floor building or is there more yeah yeah that is true yeah we are the top floor okay so it is warm yeah it the building design is pretty much the same as the one we have now we are just getting more space this way okay okay because we could not move in the other building cause it was occupied by the other departments okay good p so so how many rooms and next and how many place do we have so we have reserved now 22 person rooms actually why do not i change it on here as well so that is gisella yeah +one spare place but really the last place to be used plus spare yeah plus fax yeah and then this is the reading room okay oops so that leaves us with what we got 23469 6814 places which is we got 14 places for 14 people for f yeah for 14 people for 15 people no for 14 cause gisella is already got a room yeah yeah yeah yeah yeah so we are good t okay excuse me bless you okay so so i am going to take gisella off of that list as well i will put her in gray i guess can we group people by their name marianne marianne alphabetically i to marianne so it is going to be mariannes office yeah why not yeah that would be fun is is any is there anybody who is not happy with the current situation so we could try to just keep the same arrangement just on the new building yeah that is going that can be that is boring that is boring but that can be a good idea but do do we can we do that that is boring can we because there is no we can not because no we can not there is 2 no no we do not we have we have one extra one person office and and 23 person room 23 person offices yeah plus we have the 2 people who are not there now yeah that we have to put somewhere so we can keep some of the people together that are together now but yeah yeah not everyone definitely okay so let us start then top to bottom maggie well why do not we take a break and go off and think about it susan yeah and then once we have more concrete ideas we can come back and finish it i think we clear the things a little bit up too s yeah okay cause if we just sit here and discuss it is going to take a long time and we are going to start arguing and get cranky and yeah yeah yeah okay so let us have a break alright so save your file yeah you have x p yep that is nice okay so how long is
okay so as you guys know isco is too small well the building is too small for our group so we are moving to a new building it is going to be the building across the street and we are actually moving in 3 weeks but the problem is that the administration wants to know who is going to be in what office in the new building and where we are going to put things like like the printer the fax machine all the big equipment and the catch is that they have the final approval of where we put people in equipment and they want to know where we are going to do all of this by november 2nd so that means basically next tuesday and since we do not really have any other time we have to make these decisions today what we are getting is 9 rooms for a maximum of 18 people which is okay because there is only 15 of us and all the rooms have windows luckily so there is no fights about who gets a window and who does not there is 2 views either of the old town or the mountains and the rooms have various sizes there is 23 people rooms 52 person rooms which are on the corners of the building so you actually get windows on 2 walls and 2 one person rooms that is pretty much what the building looks like and then you have the number of people per room the courtyard because we are on the 6 floor you can actually go out to it but just means that the windows look out on to open space you can see the bathrooms the elevators are sort of further down the hall the purple bar at the bottom sort of on the right is the mailboxes all of the windows open you can get out onto the terrace just like we can in our normal building and the equipment that we have to put somewhere are like i said the photocopier which is really big a fax machine which is not so big and the printer which is relatively big each office has a whiteboard a bulletin board and a coat rack no cupboards like we have in the current offices and each person gets their own chair their own corner desk so like the ones that we have now a small filing cabinet with 3 drawers and by small i mean they are about that tall and one sort of hanging shelf so we do not get the bookcases like we have now but just one shelf that is attached to the wall and the people that we have to place you can see the list there along with their position and the project that they work on and i guess the question the 1st question is how we want to organize people whether we want to do it by rank or by project or i do not know put all the phd students together all the professors together that sort of thing so the idea is that we come up with a plan there is another group who is going to be working on the same plan later this week and then andre and i have to do presentations for the university administrators on the 2nd so i have to come up with a plan possibly if we have time of presentation a quick presentation with arguments for why we think our plan works best okay so anyone have any ideas or i guess do we know if there will be a lot of people coming across the hole in terms of security stuff if we can i mean my idea is to put the photocopy on the facts in the hole yeah i think it is the security is sort of the same as it is in the current building so as long as the things are physically attached to the wall so they can not be removed then it should be okay to leave them in the hall it is just a question of whether you are printing sensitive documents or whatever yeah so we only get one printer for 15 people well we get one sort of networked printer and then i think some of us have personal printers i think susan has a personal printer gisela has one maybe yeah i can not remember who else yeah gets their own printer in terms of equipment it is sort of the same thing as we have now so what i would propose is that we sort of discuss various concepts without getting into specifics and then go off and think about it over lunch and then come back later in the day with sort of more specific proposals as to exactly where to put people does that work 0 and on the map the little half circular more quarter circles or doors which i am assuming you figured out but just in case and there is just the one room that actually has 2 doors going into it the 3 person the 3 person room on the right yeah and do we need a room like a reading room yes yeah a lot of people were saying that they wanted to have a reading room that is a good so we should leave a space for that and we can not because like i said maximum 18 people in those rooms and there is only 15 of us and i do not know if you noticed but 2 of us are only here half the time so martin david are half the time at the upfl and half the time in geneva so sort of keep that in mind i guess when you are doing the actual planning the 1st split we can do is between administration and researcher yeah i mean it is completely different work so we can deal with administration and decide something for administration and then for the other yeah but giselle is really the only administrator yeah but at least deal with that yeah particular situation yeah and then see with the other because i was thinking gisela is quite i mean gisela is work is quite noisy because it is secretaries so you get a lot of phone call and stuff like that and she is always moving around yeah so you will not share an office with gisela no unless you are 50% and not the 50% gisela is working yeah which is another condition which i do not know if we can assume that there is not going to be any overlap between them so i do not know maybe we can decide that giza is having one of the one person room yeah i would suggest that too yeah yeah either that or maybe put her in a 2 person room with the equipment or like with the photocopier or maybe not the photocopier but the printer yeah but at least the thing we know that gisela is going to be alone yeah yeah 0 with equipment but not with a 100% staff worker okay so it is a one person room but we do not know how big they are or it is hard to tell i mean gisela has this funny typing thing yeah the rooms are not tiny if you look at this fax yeah so probably she should get the facts right yeah yeah that makes sense to put the facts in there so so and then i think the main discussion we should have is if we want to make group of among the same project or among the same title yeah or yeah or yeah a couple of professor assistant or yeah that is more conceptual question than a practical question well the 3rd option is just completely mix everyone up which some people say is better sort of for a group environment so that you are not stuck only with the people who are working on your project yeah right so if you share an office with someone who is on a completely different project you find out about that project but you also interact with other people on a more regular basis yes but still i find it is quite easy if you are with people who work in the same project and the same work because you have the meetings or people come and ask you discuss things maybe i do not know if it is for other people who are not working on the same project yeah but we will have this reading room yeah that is true that is true will it be dedicated for reading and for studying or can we have meetings that can we reserve it for meetings i think it is not a question of reserving it because there is other rooms at the university that you can reserve for a meeting but if it is empty then sure you can use it for a meeting there is nothing wrong with that but i think if someone is already reading in there it is not fair to go and kick them out just because you want to have a meeting because well the problem is if you have to go across the building and it is some overhead every time you want to have some short meeting and discuss some issues maybe we should not call it but if you are having a short meeting you do not really make an appointment for it you just kind of go to someone is office and go down for a coffee or whatever because there is still the cafeterias that you can use for informal yeah the other thing we should take into account is if you receive student or not because marianne and i interact a lot with students and we have reception hours and stuff like that so it means you get time where a lot of people come along and talk and the other marianas too yeah so maybe it is not really nice to have to share an office with somebody like us having a lot of social life well but then you either share offices with each other yeah which does not really solve the problem because chances are you are not going to have office hours at the exact same time so you are still going to have like unless you get individual offices i do not know if there is an easy way to i do not know i do not know find a solution for that because even if each of you share with the professor then it is the same thing for the professor yeah yeah yeah but it is something to keep in mind unless you end up sharing an office with someone where your schedule is completely do not overlap and then you can schedule office hours when the other person is not there some people come in around 11 and some people come in around 8 yeah but that is something we can not reasonably assume like that no make plans with that because no but you sort of see people is patterns i mean even if it is not always like that i mean if it is like that you know 80% of the time then but you are right we can not make assumptions too much so people would like to see the office organized by rank like professors and students and i did not know i think well it is up to us how we do it i can see benefits of both yeah yeah one point i can say by experience it is really hard to share an office with 3 people because it makes much more noise than only being 2 in an office yeah plus the computers plus the computers and we all know what it is like to have 5 computers in your office yeah so it might be a good idea to 1st exclude one of the 3 person room to be the reading room not to be necessary a room with 3 people a working room yeah but if there are people coming in i mean we have these people working for 2 months who comes in the summertime or something i think we should reserve a little bit space for them too so yeah that is a good point because if we take the 3 person room out as a reading room it is quite big then everyone has an office right because it is maximum 18 so take away 3 spaces and you are down to your 15 and you are right if we do have a stagier or whoever comes in then we have nowhere well we can put them in the reading room but that kind of defeats the purpose so the other solution is to say ok we use a 3 person room but only with 2 person each time and leave a spare space for chinese dsml yeah but avoiding having 3 persons full time in the same room could be a good idea or again find people who do not work the same hours yeah it does not completely solve the problem but so for the reading room we will have a 2 person room yeah i think so everybody agrees on that one person will be too small anyway will be too small anyways how about how about this room the one on the bottom yeah the bottom in the middle yeah with the mountain it has 3 windows so i think it is 2 well which there is 32 person rooms the the middle one that has 2 windows yeah it is which is fine and still a big room big black stripe is the windows 0 the scene one between the big 0 okay yeah sorry i should have explained that but what about the other one which has only one windows but in the courtyard it may be more quiet yeah but then you do not get a lot of light for reading we have electricity so i hope really no it is a question i mean it is quite noisy outside with the streets and on the 6th floor i do not know yeah we are on the 6th floor i do not know i like the idea of looking out over lots of space yeah i am reading so it is a relaxing room well i mean that is the whole point right it is just somewhere to get out of your office and go and do something else for a while whether you are reading or just kind of staring off into space you can look outside of the window if you have a quick meeting there so what about one of the room in the corner so you have 3 windows it is even better yeah we could do that why not but you have less wall to put shelves and stuff like that yeah yeah if you intend the reading room being more a library or we have some shelves like cabinet type shelves for the reading room but it is not really intended to be a library i mean we have an etty library but the other idea is to take because right now we all have bookshelves so what idea might be to take sort of the bookshelves the books that are not frequently used by people put them all into that room yeah so it becomes sort of kind of yeah small library mini library but not like a library system library just go and borrow your colleagues books so and we all agree about these 2 person rooms which one corner or not corner i think the middle one the middle one okay it is also sort of central to the layout so everyone sort of has more or less the same distance to it is not that it makes that much of a difference but why not so we can exclude this one to make an office yeah actually what i can do is or maybe right on the board i do not know actually it is a good idea just put it up so we have the map end so so this really is not to scale but 0 well   that is really not to scale it is alright good enough so we have got an office there there is there is 2 and one 3 yeah is that yeah yeah so so okay so this is that and this becomes the reading room right okay is that a mountain yes okay and the road and gisela yeah should we decide also the administration stuff sure so we exclude the thing we are quite sure and then we discussed there i was thinking of maybe we should assign gisela into this 3 person office because we will probably place the printer next to the mailboxes and we could have gisela and the 2 50% people sharing the 3 person room that is really noisy to be in the same office well the administration but if gisela works 50% and they work 50% yeah that that just imply you expect people to come when gisela is not working that is true and that is not really fair if you yeah well i mean so we can put gisela in the 2 people room which is near the mailbox no yeah we could i do not know we could i mean i do not know how noisy she is it is just a question you always have the phone ringing even if they have even when she is not working does zadar have her own printer yes yes she does yeah but that is a good point from nichols to say that she needs to be near the mailbox and the printer and well if you put her in in this room here it is relatively close except the door is not really convenient for her convenient true but i think if the main how can i put that if the main reason to choose this is the last place is the proximity of the mailbox it should be a 2 people room and not a 3 people room okay it is fine with me otherwise we have one people room i do not know how much the proximity to the mailbox matters because usually when she is here and she picks the mail she actually brings it to your office yeah it is not it is more the administration that uses our mailboxes it is also the place of the photography yeah and the place where we all pass kind of yeah that is true it should be because if we put the photography in near the mailbox and it seems to be the only place where there is room yeah yeah yeah unless you put it into an office which is just annoying i think yeah because even if you put it into giselo is office it is going to be and it is too big yeah ok we should write this down do we agree that the photocopier and the network printer goes next to the mailbox yeah yeah that is a good idea ok and then we can for the moment put jizzela in this corner room if you agree i do not know yeah at the beginning we said that we were going to give her one of the one person rooms yeah but there were this option of putting gisela near the photography yeah i mean she is sharing an office right now and has anybody heard of any complaints that she is loud or i mean she is not sharing an office i mean we put some stasiers in there in gisela is office because there is a spare room and they are not really in a position to complain yeah that is quite i mean that is quite important to keep a spare room in gisela is office if we need more staff but i would not work in gisela is office okay i think it is just a question of work conditions like if you are a stagiar and you are only coming in for 2 months then you can put up with it but if you are there you know for example and there is no room in the cupboards for any people except of gisela because she got lots of paper archives and files and stuff like that so it is really she needs she needs space yeah but we can reserve so if you reserve a 2 people room we can put the trainees yeah yeah they need to go in the same room yeah okay so gisela at the southwest office yeah yeah the corner are you sure it is southwest i do not know if this map is well southwest if that is north okay the map is south west for us no no well i am assuming that is what you meant right yes yeah that one yeah but that is southeast yeah all right yeah that is southeast yeah anyways yeah this office right yeah this office yeah you know because with mountain montains and old town it is not old town it is not north oriented but no i i am very bad at orienting where is north in geneva i always get it wrong but i just assumed nikos was talking with orientation here because sunrise and sunshine sunrise and sunset is quite 0 that is true a good so wait something to take the old town we face the old town now and we are facing and north east north east north sunrise okay so this is northeast it is east yeah in the north east we have sun in the morning only yeah when do we have sun so it just means that the 3 piece room which is in the opposite of the northeast is the more sunny one one this one let us say that it is the one you have now you both it is the oven well there is a lot of sun you get the sunset and no and it is really warm and you get lots of sun during summer do you by the way is it a 6 floor building or is there more yeah we are the top floor okay so it is warm yeah the building design is pretty much the same as the one we have now we are just getting more space this way because we could not move in the other building because it was occupied by the other departments okay good so so how many rooms and how many rooms and how many place do you we have so we have reserved now to actually i want to change it on here as well so that is gisela yeah +one square place but really the last place to be used plus fax yeah  and then this is the reading room okay oops so that leaves us with what we get 2346 we got 9 14 places which is for 14 people for 14 yeah for 15 people no for 14 because gisela is already got a room yeah yeah so we are good okay bless you excuse me yes okay so so i am going to take gisela off of that list as well i will put her in gray i guess can we group people by their name i am so do marianne so it is going to be marianne is office is there anybody who is not happy with the current situation so we could try to just keep the same arrangement just on the new building yeah that is going to that is boring that can be a good idea but do we can we do that because there is no we can not because mehmed we can not we have one extra one person office and 23 person offices yeah plus we have the 2 people who are not there now yeah no i have to put some more you can keep some of the people together that are together now yeah but not everyone definitely okay so let us start then top to bottom maggie well why do not we take a break and go off and think about it yeah and then once we have more concrete ideas we can come back and finish it because if we just sit here and discuss it is going to take a long time and we are going to start arguing and get cranky and okay so let us have a break save your file yeah you have xp yeah that is nice okay so how long is going to 0