hey look these are microphones they they are for women is shirts no no it is the opposite okay so let us start thanks for coming again to this meeting i hope it will not be too long and especially that we will make some progress on this on this small task that is putting people in our new rooms i hope you had fun in well designing something or asking the people about their preferences and things like this so yeah that is what i was talking about it is for women is shirts so well i think you remember all the constraints and the new settings i think you will be more and more used to it as as soon as we move so we have these one person 2 person and 3 person rooms and so that makes i think 18 places and we had about 15 people and some spare spare well working places to to put may i 1st provide the answers to the the questions from the last time and i also checked with maggie and pierrette 0 great yeah so that will be part of the your your solution or suggestions to solution but regarding the constraints there is no immediate plan to to make separations between the rooms so that means basically well we have to do with this setting and it is it is quite difficult to make new doors and new walls so i think we should not count on them in the next 4 years maybe and they do not want us to sh i mean they do not want to provide an extra working space for gisella with the other i t admins great which we could understand because it is sort of full over there but at least that is what they said come now it is not full over there so it seems we yeah the well we cannot change the habits of the whole school just for us though it would not be a bad thing maybe but we will see so regarding the possibility to put 4 people in one of the 23 person rooms well it is not very easy we will have to play quite quite wisely with the furnishing it it looks like it is not impossible at least on the one that is a bit longer on on the right so the one here it should be possible to put 4 persons if we could avoid it it would much simplify things but well we will see the the question is is it is it against the regulation security regulation of the school no no no that is that is the important point no no no and and i and i went over and i looked at that room too there is plenty of space for 4 people okay yeah i think yeah it it is more a matter of how to arrange the furniture but since we are experts at this task okay yeah so maybe we could count on on 4 places but the final decision is not really ours so we will see actually this that would be fine if one of the person is 50% so me for example exactly or one of the intern positions the people who might come or something like that ah exactly yeah okay so these were the the answers so actually i i did my my proposal as a slide would you like me to start or would you like me to end well just t just to complete i talked both with maggie and pierrette and both of them are happy to share offices please it is 0 great they have no problem whatsoever they are they are easy but could be as pierrette has right now that she cou she is happy to continue to share with marianne and and maggie for example to share with it could be with bruno because they work on the swisstra together and they like to gossip together so okay okay beautiful yes that looks good okay then let me explain very briefly the the rationale for for this so it is the same schema that you know in red you have the 0 excuse me that is quite annoying excuse me hello 0 yeah can i can i call you a bit later in about half an hour people sh yeah that is people who do not turn off their phone in a meeting i am just in the middle of a meeting and i am talking it is fantastic 0 okay thank you bye bye let me check that i i di i did not sorry for this s fortunately we were just the 4 of us okay so let me get back to into the proposal after the brief interruption so the names are in red now well one of the reasons at least for me for doing this was to more or less group people with within projects because i i think that sometimes they ju they just discuss together and it is easier if they are in the same office and which is quite happy actually i i also thought that some professors might enjoy or at least do not do not say anything about being with their assistants so i was happy to hear susan saying that maggie and bruno could well together and pierrette and marianne in in the same office yeah so what i can say is that i also understood that susan would be rather in favor of well having her own office so it is it is it is working like this yes i put the lounge in the middle it is also one of the rooms with the fewer the fewest windows so i think that is not a problem because you are not going to just stay there and stare outside but it is it is nicer to have a nicer view from your office i guess yeah but putting the printer in the lounge is just killing the lounge i do not know yeah maybe i thought in an angle but that is obviously not very it is not a question where it is it is a question of you are printing all the time so no yeah yeah why not put the printer out in the hallway yeah okay and so next to the photocopy maybe it would not be a bad place yeah that is that is a possible yeah here why not it is there enough space there for a photocopy and printer okay yeah we will have to check tha yeah but the printer is quite small if we fi find just a small table for it the photocopy is a bit big maybe one day we will have a photocopy that is also a printer so okay but i would not well insist on this i think okay so the printer well we will remove it if we work from this this solution so i m 2 is more or less in the upper left side i said more or less upper lower left side you have swisstra and so the 2 projects from the list and then on the on the right side maybe not a ver a very good solution for gisella if you can suggest something better because she is with 2 people who well 2 p h d students and it is true that she has yeah a lot of phone calls to make but it is some way to to solve some constraints i think this is a very open thing if you want we can use this document or we could just say 1st listen to your suggestions and see if we erase everything or just do some modifications using this one well i have a question what is the justification for giving nancy her own office yeah maybe not a very strong one then they maybe you are you have better suggestions it was i think sort of one of the places they re that remain and i i think yeah there is no strong constraint and well she is a smoker but the policy is that we do not smoke so it is even better if she is with a 2nd person i would have i would have a provocative suggestion to put gisella to switch nancy and gisella does not help yeah huh put gisella the fax and the printing machine the printer in the one person room as a as a okay huh well gisella will not be very happy about that we tried that and gisella really did not like to have a printer and people in and out all the time and okay so the printer that is that is not the s not the hard constraint but remember andrei that was yeah yeah yeah yeah that was the case and she was a bit reluctant but cause i really do think it is important to have an admin room clearly identified as an admin room and only an admin room where you have files yeah we could store files there and things like that where yeah you can close it you have the personal files of the of the people of the of the of the unit etcetera etcetera okay so if you want i can already do this change here so for instance i be fully against the fact that my personal files are in f in a in a room that is not specifically dedicated for that because the professors you have personal printer or there is only one printer sorry you are because if not the person the printer can go in a room of 3 people that is typical of case where there is the lab and there is the printer is there printer can be in the in the in the corridor yeah th yeah th when the printer is yeah it is it is the main one that is that is that is perfectly alright we have a secondary one which we could try to accommodate in another room but it is basically yeah the peop the the printer where everybody prints so i change this so maybe i would suggest let me le k can i hear also let us hear from you and then if we can work out a solu a common solution from this one then we go back to to this slide and if not we will just well start from scratch i am perfectly alright to share the room with you has a view on the old town that is okay you have to be aware of what i was saying last time was that you have to suffer some suffer from fro from phone calls yeah lot is of phone calls yeah yeah i will try i will bring my walkman and so if you have a walkman that is that is good earplugs whatever yeah david you had also what is yeah okay for me as i do not know l the people a lot you suggested that there is a la a lack of men s so i would re certainly put not 2 men in the same office i would try to share them with the women so for example in your slide i could switch either you or martin with the other room ah this one huh 0 let me put the plan sorry so i will display yeah this is the empty one yes please i do not want to influence you so so you would put so yeah you have to show us which one you were talking about david we did not yeah yeah yeah i was wanting to change this wa yeah ah the center room you can you can even stand and just show us there yeah but i need your your slide because i was talking about your slide okay so we would prefer the names okay i i do not want to influence you too much but i am perfectly happy to start with this as the basis and then change things yeah because there are plenty of things that are that are okay so yes so here you can see that the the the men is i mean they are always sh sharing the room with a g with a woman yeah maybe in different just i mean there is bruno me pierrette and nikos is a guy also huh yeah but for pierrette an and maggie it is it is 0 it is a wish or it is it is because they or actually pierrette is a woman too 0 yeah it is the feminine of pierre sorry for this so i mean this is perfectly fine i will just send martin and andrei for maria or or yalina or nancy maybe so i did not get your solution what was it again yeah here there are 2 men so so i mea yeah he wants to mix sexes huh i it is nice ah okay bad i do not think i mean there is a lack of men here in in in this in this lab so i would change one switch one yeah but that is not so much a question of men or women it is more the question of as i said that is here you have only p you have p h d students that are a group there you have s senior researchers that are a group which is to me more unless it corresponds to some specific demand like it is in the case in maggie maggie is case and pierrette is case yeah i think that is a very efficient way of doing things because yeah and for me it is also i would prefer maybe not to be in a 3 person office just to be a bit calmer yeah i am perfectly happy with with andrei so and martin so i am very happy with you since i proposed it but i could also be happy with most of the other people so even in a 3 person room sure but it is it is fine okay so let us keep in mind maybe this constraint of balancing the the genders we will see if we can do something for it andrei did you ask these people if this was okay with them i have asked some of them and i have also used a little bit what i have well i mean the the present arrangement just not to to shock people too much and it is also people that i know get on well quite quite well together and also work on the same project like for instance marianne the finnish marianne and nikos who interact quite a lot on on yeah maria and yalina seem to go on one quite quite well nancy had no strong preference specially since she is no longer allowed to smoke in in her office yeah so i think well at least as far as i i asked there was no major objection but is not there just a a a question of proximity you put david with agnes but is not agnes working in a in a more substantial way in with people like either maria or yalina yeah that is true yes that is true i so we could put nancy with david and put agnes yeah cause yeah but agnes is also working with david so but we agree that it is not important to to share the room with someone that has the same project yeah yeah i i know no that is true that is true the other constraints are are satisfied somehow so quite happy to have the the full room some 50% of the time yeah that is a small advantage and i it is a bit more more comfortable actually no but what i mean it was was the 3 the 23 person rooms i think that they can mix them the way they want yeah but there is i mean if they prefer to be maria tha yalina and nikos and nancy and marianne on the other side well no that is not completely equivalent because nancy all are p h d students or masters students but nancy correct yeah but that does not mat that is not important 0 there w one question i was wondering about though cause 3 is always well the more people in a office the less ideal yeah maybe yeah that would not it maybe be better to put david in since he is only half time yeah so that way then yeah yeah there is not 3 people all the time very good yeah so i would switch david and nancy typically yeah probably which does not mean that david should be in this room he could be in the other one for me the 23 people rooms are really they have to be re shuffled according to people personal preferences yeah yeah so agnes has worked but i definitely would put nancy with agnes in the 2 person room they they have worked together on so this makes some sense yeah at yeah i mean but again it is also a question of personal preference i mean you you can not be in a room with person you do not want to be with yeah as far as i know i think it is probably quite a good good match is there anyone that is going to finish p h d or or leave or no maria is maria is the closest but she is still not yeah 1st one should be maria but it is still one5 okay let us switch i see if you do it this way you mean that in the 23 people room there will be one that is not so overloaded because of david yeah because david will be part time and the other one not so overloaded because there is one free position knowing that this one free position will not stay free very long no because do not forget we already have somebody coming in january yes so at least one person i will just and this is still a worry for me because we are still we do not still still do not have enough space for the visitors unless we put them in the lounge yeah yeah i i do not think yeah therefore i w or we make 4 space in the 3 people rooom yeah yeah yeah so s s okay so since we are supposed to do a final proposal we need to have at least 3 visitors position because positions because sorry let me move the printer next to the photocopier outside yeah yeah okay and we will find some way to well attach it to a wall or something like this so that we keep it you mean yeah i think so yeah okay so that is the i do not think we can put visitors in the lounge it is it depends it depends on how we think about the lounge if it is thought as being a reading room yeah no if it is thought as the que that that is really a very important question to me yeah do we do we put priority on the fact of being able to read newspapers in our in our offices or in our work place we can read newspapers elsewhere and i really do think it is more important for lab to be able to decently welcome visitors that come to the lab than to have a place for reading newspapers newspapers you can read them home know we can go to the cafeteria or you can sit somewhere else yeah you can go on the balcony if it is if it is in the summer so i i do not understand why we why we should put priority on lounges if we if we do not have enough space for accommodating visitors it is that is just not not according to my priorities how how would it be to put the lounge in one of the smaller offices like in well in in one of the one person offices w i i know they are actually quite quite demanded so i th i think susan you are very happy with this solution so okay yes yes s so let us let us put the lounge in susan is office and susan is in susan in the lounge with 3 visitors in gisell that is an excellent idea no but a lounge in a one person room is really too small yeah it is probably too small it is too small for a yeah okay yeah does not work i would advocate to just remove the lounge we it is a luxury for us we do not have space for a lounge it is let us be you you cannot you cannot go at the at the at the at the in front of your colleagues and saying okay let us be innovative i p if i have to choose between reading my newspaper and disk and having a a decently welcomed v research visitor i prefer to read my newspaper that is just not that is just not realistic i mean we are researchers but the problem is it it has been decided by everyone and approved by the school that we we need the lounge so i i think it is simply not no no i do not think we can choose no actually i i am sorry it is yeah but then then you have the 3 people room that positions split it in 2 parts as as susan was was proposing last time was a ha was a wall and you have a lounge there can read your newspapers and we have a full 2 room 2 person room where we can certainly accommodate 3 visitors and at least we have some free margin for the next 2 years or the next year 0 okay so so how do we split the room the the 3 people over there we put it the the furniture that we got for our reading room we put it into the other half of the 3 person room this one huh yeah and put would that fit so a little divider of some kind yeah but what about if people want to have a small discussion in the lounge they are not supposed to have a discussion in the lounge they are supposed to read their newspapers and to drink their coffee well not the newspapers because no scientific articles well not just newspapers scientific articles no that is not that was not the goal journals the the goal of the lounge was was a place where you can relax huh but also to read articles yeah you can do it in your office so you would like to put it yeah within yeah and then who who yeah it is it is it is you have a good chairs to read newspapers that you do not want to break you heart your your your your back your office yeah yeah okay but then that means that we will put the lounge on the right side here yes yes and here we will put 2 places for visitors 3 3 but that means the office will be at least for the moment empty that looks very bad no we have our visitor that is arriving what did you say susan it is not a visitor it is a a new p p full time person arriving in january okay okay so that could take the the free place over there i mean no that is where we are going to put the lounge no no that could take 11 positions in the in the lo in the no let us put m maria or yalina in the in the in this place yeah i think okay so we need what 23 positions and one new person arriving x or something like that ah okay that that is an idea well for if if if if you forget about the lounge okay what you could do is to move either mari maria or yalina in the in the what is currently the lounge that means that we have one person there with one free position we have one free position in the in the room that maria or yalina is coming from and one free position over there so we have 3 position distributed over the rooms where we can accommodate and and where is the lounge no lounge no lounge no no no no we we have to no okay no way i will i will have my head cut off if we do not have a lounge louge you take the furniture of the lounge and you put it in the corridor yeah yeah yeah so no there is no space no no no no let us do the lounge corner the lounge is in the free space okay at least i mean otherwise i cannot really defend it because it it was agreed and we cannot just come back on every every decision we made after all that we went through to get the budget for it we really have to yeah i think so yeah you you will explain to your visitors that unfortunately they have a position in the toilet because there is a reading room where people have to relax okay no wait a minute yeah well let us have the visitors 1st okay so what we need is a new and 2 so i think we can put what maria or yalina i do not want to separate them really but 0 mysel i do not like that office actually so i was thinking to put here it could be nikos for instance could put you can switch no we are not going to keep marianne in a 3 person place just having marianne in the lounge but it is a lounge yeah yeah now so it is either y we could put the visitor with you martin but it is probably okay let us try le let us try this yeah but then yeah you could you could put me there let us try maria here i mean andrei 0 you do not mind because i will be there half time and the visitors probably will not so much complain about phone calls perfect but wait a minute then andrei has a 2 person office all for himself no no we will put a visitor place in there if you do not mind well there is this full time person arriving in i i think it is really important to to plan with that yeah wha what is what is her name again andrei i think it is paola paola yeah would it be possible to have paola in your office yeah could be cause that is that is something that we we should be deciding if either you want to keep me in your office which is alright and then we have to forsee a place for paola somewhere yeah no i i would prefer you i think i i think that is that is not realistic to have a planning okay let me keep you okay martin goes back to andrei okay we will put paola and a visitor here why didn so paola is the new person yeah and a visitor vis that is visitor one is that vis one and then we will we will still have probably some way to put a 2nd visitor here vis 2 oops sorry it is not very nice but does this display better paola well paola being new i i think it would be better to put her with somebody else i think it is not bad yeah do not put her alone somebody else huh well the the lounge can not be in here t with 2 people i mean you cannot go there and discuss and and 2 people working there in the room yeah yeah not supposed to discuss you are supposed to relax no but we said that we will not discuss or maybe if we organize some kind of you know coffee at the end of the day or a drink then the 2 people will stop working i do not know maybe they will not be happy okay then martin let let me put you in that office and i will put paola with me sure not me no no put why not maria or yalina no so martin goes where martin stays maria is yeah because you do not want to separate ma maria and yalina okay why cause yalina i it is not even sure she stays yeah okay yeah that is true it is a master student so okay so let us put maria in the separate office yeah and we have yeah and we have 2 visitors and a masters student and a p and a part time person and we have paola i was thinking the other way around 0 sorry what were you thinking to keep paola with maria in the 2 people room and to have this one with 2 yalina and david in the 3 people room so who is with maria here paola okay yeah and no visitor no that is a 2 people room so yeah but that means that this room the middle one would be quite empty yep all the i mean 2 visitors and the 50% pers person i do not think it is very reasonable no yalina is there david is there but you need to have to put visitors somewhere i mean well we have yeah yeah but let us split them a little bit so that when there are no visitors at least people are ah no the rooms have to look like they are sort of occupied yeah i think so oterwise we might lose room or 2 0 okay so this goes here goes visitor 2 that is true this is always the game paola is there here goes visitor one and is this better except that we cannot read it but apart from this well it is a little bit crowded in cause you have well not yet of course because paola is not has not arrived but starting from january you will have 2 full time person +one part time person +one visitor that is yeah okay let me call this visitor one which implies that it will be the 1st one occupied by a visitor when they come kay okay and this visitor 2 which means it is like a well you know 2nd 2nd chance but why could not we basically move you david in this 2 people room with maria or we could what would this change maria +one half pa half time person and you have paola yalina one visitor position and i still keep hope that marianne nikos that the lounge will on the on on the on the long term disappear because anyhow i do not believe there can be a lounge where in a place where there are already 2 people working so the lounge will just die after some and it it no but but look martin it is quite a long room it has 2 doors still i mean ah okay ah it has 2 doors 0 yeah very good yeah that is true yeah so maybe in the long run we will get a wall ah yeah but then then yeah okay okay okay that is true kay then then there will be a wall huh al although there are 3 windows but okay okay yeah that is good so where would we move david to maria da with maria do you have any preferences david it is completely fine she she wa she wants mixing peo men and women so or she he well he already is mixed then the 2 visitors will be in one room but does not that is fine because maybe there are not 2 visitors at the same time yeah right so yeah yeah yeah that is to me it is more realistic we will see yeah i would not put the 2 visitors in the same room because when there is no one it makes a big hole and when there are 2 people so it makes too many variations but yeah but then then you can you can move for instance if you move david to with maria yeah then yeah the occupancy is better that way i think it is it is better you prefer that too susan because there is regular there is regular occupancy yeah 1st it is better i think it is because it is more it is stabler okay cause visitors stay and go okay oops sorry what did we say here one this one yeah that is good yeah my to me that is the best we can do if you if we realistically can plan to have a lounge okay well i think that was really decided and it is it is no we no because okay okay okay actually if we do a proposal without a lounge and you know the other group will we will not be very credible i go i got the message yeah exactly and that means that all the constraints that we said and all the other things just we we well just basically disappear yes sir huh which means we have worked for nothing okay what is what is wrong with this so who has strong okay strong opposition to that i do not 0 you have to go susan i will be right back okay but do you have any no yeah well we are almost done susan but we we will we will just check the the items i i just need to see somebody yeah please okay but it is just a decision no problem no you just have yeah we we will just review the items to see is we look at all the constraints and then you will be able to say the final yes or no okay i think we we we accommodated most of the constraints yeah cause we are sure that maggie and bruno maggie is happy with having bruno in her office and pierrette is happy to have marianne in her office yeah i think that is okay that is that that checked okay yeah we checked and yes and no reason to think that there should be an impossible situation i do not think so no same thing for marianne and marianne f and nikos paola we do not know yet because she did not arrived yet and well yalina aha that means for a for a short time yalina will be just alone in the 3 person room yeah that is a bit yeah that was the point in letting david there and but okay maybe we will just leave it as an option that is a bit a problem david or visitor one or 2 ah but then then we what we could just for the sake of having a defendable solution it is as long as paola is not has not arrived is to switch for the proposal paola and david but we we really plan that as soon as paola is here or even earlier yeah okay so we will know that that the region actually around here is probably movable david will go to the to the 2 people room it is just it will be switched yeah either yeah we can switch maria or paola or david cause this this this this is dangerous to propose yeah i mean you have a 3 per 3 person room with one masters student in it okay yeah no exactly yeah tha tha yeah that is why i always try to put the to separate the visitors just to balance a little bit so i would not i would not propose that okay but okay we will we will be open on on that point but as soon as paola is here it starts to be better yeah it will become and we will have visitors for sure or it depends also on well if yalina stays longer or not which is not yet very clear but yeah right right that is true yeah 0 yeah that is a point true okay w we will see ah do we have a do do we know do we know when when is she supposed to finish the her master thesis anyway we will we will be open i do not really know i think her master thesis is probably due no i would say yeah maybe june next year in june june next year at the latest yeah actually i do not know unfortunately okay wha when when do we when do you when whe when are we supposed to sub sumbit the proposal well we we will not have any extra meeting well the 4 of us kay that is now so yeah this one has to to be the the final one okay so we will we will have actually i i will present this to well with the other i will compare it with the other one and try to make a decision actually i think it is even a bit later or in 2 days or something like this okay well so as soon as we have susan we can we can so i would i would switch again again okay da but that as i say it is just for the sake of the of the proposition we yeah so i even i am even ready to to internally say that david will actually be in this room yeah w we can leave it like this and then what does it what does it change names on the doors yeah there will be names on the doors aha so if we cause susan the the the the problem the let us say the techn not the technical sorry yeah the psy psychological problem we have is pra i am extremenly happy with that solution it would be a workab work working solution starting from january when paola will be here but currently if we present it as it is we have a 3 person room that is only occupied by a masters student no because there is another person right now a student that i just hired and she is just working right now for aha so sh you have a student so she will be a visitor for november and december yeah that we that is a rea real visitor to some extent a she she is a she is a real visitor she is a real visitor that i just made a contract for her for 2 months ah so this one and this 21 are just ah okay okay yeah so then we would have 2 people there okay okay yeah we will we will keep it like this yeah then that works okay i well i will try to to express all these constraints and and say in particular that the 2 rooms over here actually are sort of well s things could be changed over there but on some other sides yeah but you you really have also to say that that that a a unit has to has to have some some horizon yeah the visitor space yeah i will i mean it is it is it is it is extremely important in the research domain that we can have people coming to visit us yeah that is true the 2nd point i would suggest is that before you go to defend it and you should circulate it over mail to all the all the con involved people well to double check so that i think this i i am not very sure but i think this will be done after the meeting when okay i would do it before cause you if you if you spend time defending a thing then i do not know yeah agnes comes to you or pierrette comes to you saying it no i do not want to be with marianne huh what do you do a as far as know i think agnes is also taking care of a proposal so okay yeah i will circulate this so so it does not cost anything it is just people will look at it say 0 great perfect yeah exactly i have a view on the mountain and i am with a person i like so i am happy okay so maybe we will learn some more constraints okay what is the timeline on this now so you have a meeting when yeah actually as i as i told martin well this is the last time we meet so this is well more or less our proposal and we will have a meeting i think it is it is in 2 days or something like that to discuss and compare with the other proposal and well make a final decision because actually probably a pre final one since we will have to check again with everyone yeah it is it is it is not it is not completely it is an important issue because i need to know but when i will have the office decided the phone number decided because these are information that i have to provide to administration 0 yeah i am reachable when i am at well they can phone me on the mobile yeah but i would definitely prefer to have a clean filled administrative form that i can give back well so actually i think i i am not very sure but the most important thing is well finding out when we will move and this happens in probably yes yes i think next month or depends also on how well the the furnishing and well goes on okay and then of course you have these all these practical issues how about internet connections well network connections i mean no how many connections are there per room yeah because that is also something double check you know if you are in a room with 3 people and one network connection 0 no no no no the roo the the building is very no actually i have seen it well no no the building is very modern and you can have actually we will get them activated yeah okay but are they activated okay a and i think you get at least th yeah 3 per room okay so or probably more than that no get the for the the bigger rooms you get double for every workplace you get 2 lines okay yeah yeah you need because sometimes you need a laptop and okay ah okay good that looks good yeah yeah sometimes he needs 22 computers yeah no because lots of people have you know they have a sun and they have a a pc so yeah no this this and if you go back to the to the other sli slide where you have the furniture so with this we do we have any m any any word to say and so that i would like to have a red chair or a blue desk or a 0 no unfortunately that is decided by the the school so the the chairs are blue the the desk is is brow well light brown so that is the standard things but do we have to order something or is it done automatically so it will be in the office when we move in and normally it is done automatically except that we will have to think well we have to say how many places that we want to have yeah well these are dictated by the names it is probably more difficult for the lounge what we will have is have a bit less furniture in the lounge and then bring all the well the old it is not old because we just bought it but all the furniture from the previous lounge we will we will bring it here and how about the boxes because at you have to say when you will be moving the boxes so that you have people for moving them or here you are supposed to move them yourself or well it is the faculty that will take care of so we will receive some information about that yeah yeah i think yeah i i mean it is a completely different issue from you know arranging people yeah they will just give us a date when okay it is just how the moving will take place that is true but right right right and there are things to to take care of but it is quite unrelated with these things okay okay yeah we will get we will get all the information thinking about internet connections i think it is quite okay for the the for the the printer to be there yeah that is an important point the the printer needs to be connected yeah i think it is i it is feasible we will we will check so the the violet box here is our mailboxes also by the way is there any wireless connection antennas for getting cause i i have i have heard that there is one downstairs in the not at the 6th floor yeah yeah no not not in the building for the moment that the well there is downstairs in the building and pretty soon the whole building will be covered i mean not at this but that is important yeah i mean typically for the laptops it is yeah but right now in downstairs it is fine some people can pick it up on 6th floor but pretty soon the whole building will be covered ah okay good okay well i think it is a bit off topic already yeah yeah yeah okay so let us say that i it is a proposal we will try it i am well i will try to to express the the constraints and your opinions and well i think finally everyone can veto something if there is a huge problem but i think with this we we do not run into huge problems sure at least the 4 of us will not veto yeah obviously at least so let me save this so you agree with a lounge and thank you for spending all this time yeah hope you are all happy okay
hello these are sexist microphones they are made for women is shirts no mine is the opposite okay so let us start thanks for coming again to this meeting i hope it will not be too long and especially that we will make some progress on this small task that is putting people in our new rooms i hope you had fun in designing something or asking the people about their preferences and things like this so yeah that is what i was talking about it is for women is shirts so well i think you remember all the constraints and the new settings i think you will be more and more used to it as soon as we move so we have these one person 2 person and 3 person rooms and so that makes i think 18 places and we had about 15 people and some spare working places to put may i 1st provide the answers to the questions from the last time and i also checked with maggie and keffitt 0 great yeah so that will be part of your solution or suggestions to solution but regarding the constraints there is no no immediate plan to make separations between the rooms so that means basically what we have to do with this setting and it is it is quite difficult to make new doors and new walls so i think we should not count on them in the next 4 years maybe and they do not want us to i mean they do not want to provide an extra working space for gisela with the other atad means which we could understand because it is sort of full over there but at least that is what they said it is not full over there so it seems we are yeah well we cannot change the habits of the whole school just for us though it would not be a bad thing maybe but we will see so regarding the possibilities we put 4 people in one of the 23 person rooms well it is not very easy we will have to play quite wisely with the furnishing it looks like it is not impossible at least on the one that is a bit longer on on the right so the one here it should be possible to put 4 persons if we could avoid it it would much simplify things but the question is is it is it against the regulation security regulation no no no no and i and i went over and i looked at that room too there is plenty of space for 4 people yeah i think it is more a matter of how to arrange the furniture but since we are experts at this task okay so maybe we could count on 4 places but the final decision is not really our so we will see actually that would be fine if one of the person is 50% so me for example exactly or one of the intern positions the people who might come exactly something like that okay so these were the answers so actually i did my proposal as a slide would you like me to start would you like me to end just to complete i talk both with maggie and pierrette and both of them are happy to share offices they have no problem whatsoever they are easy but it could be as pierrette has right now that she is happy to continue to share with marianne and maggie for example to share with could be with bruno because they work on the swiss trot together and they like to gossip together so yeah beautiful okay let me explain very briefly the rationale for this so it is the same schema that you know in red you have the 0 excuse me that is quite annoying excuse me hello hello 0 yeah can i call you a bit later in about half an hour i am just in the middle of a meeting and i am talking it is fantastic 0 okay thank you bye bye check the thing sorry for this fortunately we were just the 4 of us okay so let me get back to the proposal after a brief interruption so the names are in red now well one of the reasons at least for me for doing this was to more or less group people within projects because i think that sometimes they just discuss together it is easier if they are in the same office and which is quite happy actually i also thought that some professors might enjoy or at least do not say anything about being with their assistance so i was happy to hear susan saying that maggie and bruno could come well together and pierrette and marianne in the same office so what i can say is that i also understood that susan would be rather in favor of having her own office so it is working like this i put the lounge in the middle it is also one of the rooms with the fewest windows so i think that is not a problem because you are not going to just stay there and stare outside but it is nicer to have a nicer view from your office i guess putting the printer in the lounge it is just killing the lounge i do not know yeah maybe i thought in an angle but that is obviously not very question of you are printing all the time yeah why not put the printer out in the hallway okay and so next to the photocopy maybe it would not be a bad place here is there no space there for a photocopy and printer yeah i will have to check it yeah but the printer is quite small if we find just a small table for it maybe one day will have a photocopy that is also a printer so okay but i would not well insist on this i think okay so the printer will remove it if we work from this solution im 2 is more or less in the upper left side i said more or less upper lower left side you have suistra and parmenides so the 2 projects from the list and then medes helty on the right side maybe not a very good solution for gisela if you can suggest something better because she is with 2 people who well 2 phd students and it is true that she has yeah a lot of phone calls to make but it is some way to solve some constraints i think this is a very open thing if you want we can use this document or we could just say 1st listen to your suggestions and see if we erase everything or just do some modifications using this one i have a question what is the justification for giving me nancy her own office yeah maybe not a very strong one and maybe you have better suggestions it was i think sort of one of the places that remained i think yeah there is no strong constraint well she is a smoker but the policy is that we do not smoke so it is even better if she is with a 2nd person i would have a provocative suggestion to switch nancy and gisela huh okay the facts on the printing machine the printer in the one person room well gisela will not be very happy about that we tried that and gisela really did not like to have the printer and people in and out all the time that is not the hard i remember andre that was yeah that was the case and ash was a bit because i really do think it is important to have an admin room you identified as an admin room and only an admin room yeah we could store files there and things like that you have the personal files of the people of the of the unit et cetera et cetera okay so if you want i can already do this change here against the fact that my personal files are in a room that is not specifically dedicated for that so you are you have personal printer or there is only one printer because if not the person the printer can go in the in a room of 3 people that is typical case where there is the lab and the printer is there the printer can be in the yeah the printer is yeah it is the main one we have a secondary one which we could try to accommodate in another room but it is basically the printer where everybody prints so i changed this so maybe i would suggest let me can i hear also let us hear from you and then if we can work out the common solution from this one then we go back to this slide and if not we will just well start from scratch i am perfectly all right to share the room with you as a view on the old town okay you have to be aware of what i was saying last time yeah that you will have to suffer from phone calls yeah i will try i will bring my walkman and yeah your plugs and whatever david you had also yeah okay for me as i do not know the people a lot i just suggested that there is a lack of men so i would certainly put not 2 men in the same office i would try to share them with women so for example in your slide i would switch either you or martin with the other room this one huh 0 let me put the plan sorry i will display yeah this is the empty one i do not want to influence you so you would put so you have to show us which one you were talking about david we did not know yeah i was wanting to change this the center room you can even stand and just show us there yeah but i need your slide because i was talking about your slide okay so you would prefer the names okay i did not want to influence you too much but i am perfectly happy to start with this as a basis and then change things yeah because there are plenty of things that are yeah so here you can see that maybe indifferent the man is i mean they are always sharing the room with a with a woman i mean there is bruno me piet and nichols is a guy also but for pierret and maggie it is it is a it is will it is a wish or it is a 0 actually pierrette is a woman too it is the feminine of pierre so i mean this is perfectly fine we just changed martin and andre for maria or yolena or nancy maybe they did not get your solution what was it again yeah here there are 2 men so so i mean you like to make sexes yeah it is nice i do not think so i mean there is a lack of men here in this lab so i would change one switch one but it is not so much the question of men or women it is more the question of as i said that here you have only you have phd students that are regroup there you have senior researchers that are regroup which is to me more unless it corresponds to some specific demand like it is in the case in maggie maggie is case in pierreette is case i think that is a very efficient way of doing things yeah and for me it is also i would prefer maybe not to be in a 3 person office just to be a bit happy with almer so i am very happy with you since i proposed this but i could also be happy with most of the other people so even in a 3 person room it is it is fine okay so let us keep in mind maybe this constraint of balancing the the genders we will see if we can do something for it andre did you ask these people if this was okay with them i have asked some of them and i have also used a little bit what i have well i mean the present arrangement just not to shock people too much and it is also people that i know get on well quite well together and also work on the same project like for instance marianne the finnish marianne and nikos who interact quite well a lot on on medsalti yeah maria and yalina seem to go on one quite quite well nancy had no strong preference especially since she is no longer allowed to smoke in in her office yeah so i think well at least as far as i asked there was no major objection but is not there just a question of proximity you put david with agnes but is not agnes working you know in a more substantial way with people like adir maria or yalina yeah that is true that is true i so we could put nancy with david and yeah but agnes is also working with david so yeah but we read that it is not important to to share the room with someone that has the same project here the other constraints are satisfied somehow so and more than i will be quite happy to have the the full room some 50% of the time yeah that is a small advantage and it is a bit more more comfortable actually what i mean with the 23 person rooms i think that they can mix them the way they want i mean if they prefer to be maria galena and nicos and nancy and marian on the other side well no that is not completely equivalent because all are phd students or master students but nancy correct yeah but that does not matter that is not important one question i was wondering about though because 3 is always well the more people are often and the less ideal that would not it maybe be better to put david in since he is only half time so that way then yeah there is not 3 people all the time so that i would switch david and nancy typically yeah probably that they would should be in this room could be in the other one for me the 23 people rooms are really they have to be a re shuffled according to people personal preferences so agnes has worked with agnes in the 2 people person room they have worked together on parmenides so this makes some sense but again it is not a question of personal preference i mean you can not be in the room with a person you do not want to be yes far as i know i think it is probably quite a good good one that you are going to finish on phd or no 1st one should be maria but she is still one5 okay let us switch i mean that in the 23 people room there will be one that is not so overloaded because of david because david will be part time and the other one not so overloaded because there is one free position knowing that this one free position will not stay free very long no because do not forget we already have somebody coming in january yes at least one person this is still a worry for me because we are still we do not still have enough space for the visitors yes we put them in the lounge yeah i do not think yeah yeah yeah we need to have at least 3 visitors positions okay so since we are supposed to do a final proposal sorry let me move the printer next to the photocopier yeah okay and we will find some way to well attach it to a wall or something like this so that we keep it yeah i think so yeah okay so that is the i do not think we can put visitors in the lounge it is it depends on how we think about the lounge if it is thought as being a reading room no if it is thought as the that is really a very important question to me do we do we put priority on the fact of being able to read newspapers in our offices or in our workplace we can read newspapers elsewhere and i really do think it is more important for lab to be able to decently welcome visitors that come to the lab than to have a place for reading newspapers newspapers you can read them home you know you can go to the cafeteria or you can sit somewhere else you can go on the balcony if it is if it is in the summer so i do not understand why we where we should put priority on lounges if we if we do not have enough space for accommodating visitors that is just not not my priorities how would it be to put the lounge in one of the smaller offices and like in well in one of the one person offices i know they are actually quite quite demanded so i think susan you are very happy with this solution so let us put the lounge in susan is in susan is in susan with 3 visitors is really yeah it is probably too small okay yeah it does not work i would advocate to just remove the lounge it is a luxury for us we do not have space for lounge let us speak okay let us be in front of your colleagues in saying i if i have to choose between reading my newspaper and this and having a decently welcomed research visitor i prefer to read my newspapers that is just not just not realistic but we are researchers the problem is it it has been decided by everyone and approved by the school that we need the lounge so i think it is simply not no no i do not think we can choose about no actually i am sorry then you have the 3 people room that were in 3 positions split it in 2 parts as susan was proposing last time with a wall and you have a lounge there we can read your newspapers and we have a full 2 room 2 person room where we can certainly accommodate 3 visitors and at least we have some free margin for the next 2 years okay so how do we split the room the furniture that we got for our reading room we put it into the other half of the 3 person room would that fit a little divider of some kind but what about if people want to have a small discussion in the lounge they are supposed to have a discussion in the lounge they are supposed to read their newspapers well not the newspapers because no scientific articles no that is not the goal of the goal of the lounge was was a place where you can relax but also to read articles this you can do it in your office so you would like to put it yeah with and and then who you have good chairs to read newspapers that you do not want to break your heart your your your your your your backways in your office yeah okay but then that means that we will the lounge on the right side here and here we will put 2 places for visitors 33 but that means the office will be at least for the moment empty that looks very bad a visitor that is arriving what did you say it is not a visitor it is a new full time person arriving in january okay so that could take the the free place over there i mean i am going to put the lounge that could take 11 positions in the put the maria or yalina in this place yeah i think okay so we need what 2 free positions and one new person arriving x or something like that that is an idea okay if you forget about the lounge what you could do is to move either maria or yalina in the in the weather is currently the lounge that means that we have one person there with one free position we have have one free position in the room that maria and yalina is coming from and one free position over there so we have 3 positions distributed over the rooms and where is the lounge no no no okay no way i will have my head cut off if we do not have a lounge so i will take the furniture of the lounge and you put it in the corridor no no no no let us do the lounge corner the lounge is in the free space okay at least i mean otherwise i cannot really defend it because it was a then we cannot just come back on every decision we went to to get the budget for it yeah i think so yeah we will explain to your visitors okay unfortunately they have a position in the toilet because there is a reading room where people have to well let us have the visitors 1st okay so what we need is a new and 2 freeze so i think we can put what maria or yalina i do not want to separate them really but or myself i do not like that office actually so i was thinking to put here it could be nikos for instance but you can switch no we are not going to keep marianne in the 3% place just having it is my in the lounge yeah no we so it is either we could put a visitor with you martin but it is probably okay let us try what let us try this let us try maria here i mean andre 0 you do not mind okay i will be there half time perfect and the visitors probably will not so much complain about but wait a minute then andre has a 2 person off yourself for himself no no we will put a visitor place in there if you do not mind well there is this full time person arriving in i think it is really important to plan with that what is her name again andre i think it is paola paola yeah would it be possible to have paola in your office yeah it could be because that is that is something that we should be deciding either you want to keep me in your office is all right and then no i would prefer you i think that is not really keep you have a planning martin goes back to andre okay well put paola and the visitor here so paola is the new person yeah and the visitor is that this one and then we will still have probably some way to put a 2nd visitor here this 2 oops sorry it is not very nice but does this display better i think that is well no but palmy being new i think you would better to put her with somebody else well the lunch cannot be shared with 2 people you cannot go there and discuss and 2 people working there in a room yeah no but we said that we will not discuss or maybe if we organize some kind of you know coffee at the end of the day or drink then the 2 people will stop working i do not know maybe they will not be happy okay then martin let let me put you in that office and i will put paola with me no put why not maria or yenina so martin goes where martin stays yeah you do not want to separate maria and you know why okay even sure she stays yeah that is true okay so let us put maria in the separate office yeah and we have yeah and we have 2 visitors and a master student and a part time person i was thinking the other way around 0 sorry what were you thinking with maria in the 2 people room and to have this one this 2 yalina and david in the 3 people room so who is with maria here ola okay yeah and no visitor no that is a 2 people room yeah but that means that this room the middle one would be quite empty i mean 2 visitors and the 50% person i do not think it is very reasonable well you need to have to put visitors somewhere yeah but let us split them a little bit so that when there are no visitors at least people are no the rooms have to look like they are sort of occupied yeah i think so might lose room or 2 so this goes here goes visitor to this is always now lies there here goes visitor one and is this better except that we cannot read it but apart from this it is a little bit crowded in the because you have well not yet of course because paola is not arrived but starting from january you will have 2 full time person yeah okay let me call this visitor one which implies that it will be the 1st one occupied by a visitor when they come and this visitor 2 which means it is like a well you know 2nd 2nd chance but why could not we basically move you david in this 2 people room with maria well we could what would this change maria +one half time person and you have paola yalina one visitor position and i still keep hope that marianneicos at the lounge will on the long term disappear because anyhow i do not believe there can be a lounge where in a place where there are already 2 people working so the lounge will just die after some point no but look martin it is quite a long room it has 2 doors 0 yeah ah it has 2 doors very good yeah so maybe in the long run we will get a wall okay okay okay that is true then there will be a wall although there are 3 windows but okay so why would we move david to maria with maria do you have any preferences david she wants mixing men and women well he already is and the 2 visitors will be in one room but that is fine because maybe there are not 2 visitors at the same time yeah i would not put the 2 visitors in the same room because when there is no one it makes a big hole and when there are 2 people so it makes too many variations but then you can move for instance if you move david to with maria yeah then yeah the occupancy is better that way i think you prefer that 1st is better i think it is it is more yeah it is stable because these okay stay and go oops sorry what did we say here this one my to me that is the best we can do if you if we realistically can plan to have a lounge well i think that was really decided and it is no way no because actually if we do a proposal without a lounge and you know the other group will i got the message yeah exactly and that means that all the constraints that we set and all the other things just well just basically disappear yes sure which means we have worked for nothing okay what is what is wrong with this so who has strong okay strong opposition to that i do not 0 have to go susan okay but do you have any yeah well we are almost done susan but we will just check the the items yeah please okay but it is no problem decision now you just have today what yeah we will just review the items to see if we look at all the constraints and then you will be able to say the final yes or no i think we we accommodated most of the constraints yeah we are sure that maggie and bruno maggie is happy with having bruno in her office and pierrette is happy to have marianna yeah i think that is okay okay yeah we checked and yes and nancy no reason to think that they should be a i do not think so possible situation no same thing for marian and marian f and nikos paola we do not know yet because she did not arrive yet and well yalina that means that for a short time yalina will be just alone in a 3 person room yeah that is a bit that was the point in letting david there and but okay maybe we will just leave it as an option david or visitor one or 2 but then we could just for the shake of having a defendable solution as long as paola has not arrived is to switch for the proposal paola and david but we really plan that as soon as paola is here or even earlier okay so we will know that that the region actually around here is probably is movable yeah either yeah we can switch this this is dangerous to propose i mean you have a 3 3 person room with one master student in it yeah no exactly i would not propose that that is why i always try to separate the visitors just to balance a little bit but okay we will be open on that point as soon as paula is here it starts to be better and we will have visitors well it depends also on well if yalina stays longer or not which is not yet very clear yeah that is a point that is true okay we will see anyway we will be open when is she supposed to finish i do not really know i think her master thesis is probably due no i would say yeah maybe june next year at the latest yeah actually i do not know unfortunately when do we when are we supposed to submit the proposal well we will not have any extra meeting well the 4 of us so yeah this one has to be the final one so we will have actually i will present this to well with the other i will compare it with the other one and try to make a decision actually i think it is even a bit later or 2 days or something like this so as soon as we have susan we can we can so i would switch again again okay but as i say it is just for the shake of the proposition so i am even ready to internally say that david will actually be in this room yeah we can leave it like this and then change there are names on the doors yeah there will be names on the doors because susan the the problem yeah let us say the tech not the technical the psychological problem we have is and i am extremely happy with that solution it will be a work working solution starting from january when paula will be here but currently if we present it as it is we have a 3 person room that is only occupied by your master student no because there is another person right now a student that i just hired and she is just working right now for ah so you have a social day of december that is a real visitor she is a real visitor she is a real visitor she is a real visitor that i just made a contract for her for 2 months so then we would have 2 people there okay yeah we will keep it like this okay i well i will try to express all the constraints and say in particular that the 2 rooms over here actually are sort of well things could be changed over there but on some other side also to say that that the unit has to has to have some yeah the visitor space yeah it is it is extremely important in the research domain that we can have people coming to visit us yeah that is true the 2nd point i would suggest is that before you go to defend it you should circulated over mail to all the all the con involved people well to double checks so that i think this i am not very sure but i think this will be done after the meeting i would when before okay if you if you spend time defending a thing and then i do not know i guess comes to you or p r it comes to you saying no i do not want to be with marianne as far as i know i think agnes is also taking care of a proposal so okay yeah i will circulate this it is just people who look at it say 0 great i have a view on the mountain and i am with a person i like so i am happy okay so maybe we will learn some more constraints what is the timeline on this now so you have a meeting one yeah actually as i told martin well this is the last time we meet so this is well more or less our proposal and we will have a meeting i think it is in 2 days or something like that to discuss and compare with the other proposal and well make a final decision actually probably a pre final one since we will have to check again with everyone it is not it is not completely it is an important issue because i need to know when i will have the office decided the phone number decided because these are information that i have to provide to the epfl administration i am reachable when i am at well they can phone me on the mobile but i would definitely prefer to have a clean field administrative form that i can give back well so actually i think i am not very sure but the most important thing is well finding out when we will move and this happens in probably i think next month it depends also on how well the furnishing and then of course you have all these practical issues how about internet connections well network connections i mean how many connections are there proven yeah because that is also something we had dole check you know if you are in a room with 3 people and one network 0 no no no the room the the building is very no actually i have seen it the building is very modern and you can have activated we will get them activated yeah and i think you get at least yeah 3 per room okay so no i get the more than rooms you get double for every workplace you get 2 lines okay yeah yeah sometimes you need a laptop on yeah sometimes you need 2 to do computers no because lots of people have a son and they have a pc if you go back to the other slide where you have the furniture so do we have any word to say so that i would like to have a red chair or blue desk no unfortunately that is decided by the school so the chairs are blue the desk is brown well light brown do we have to order something or is it done automatically so it will be in the office when we move in normally it is done automatically except that we will have to think well we have to say how many places that we want to have yeah well these are dictated by the names it is probably more difficult for the lounge what we will have is have a bit less furniture in the lounge and then bring all the old it is not old because we just bought it but all the furniture from the previous lounge will bring it here and how about the boxes because at epfl you have to say when you will be moving the boxes so that you have people for moving them or here you are supposed to move them yourself well it is the faculty that will take care of you will receive some information about that yeah yeah i think yeah i mean it is a completely different issue from you know arranging people it is just how the moving will take place and there are other things to take care of but it is quite unrelated with these things yeah we will get we will get all the information thinking about internet connections i think it is quite okay for the yeah that is the the printer to be there yeah i think it is it is feasible we will we will check so the the violet box here is our mail boxes by the way is there any wireless connection antennas for getting not that the 6th floor yeah yeah not not in the building for the moment well there is downstairs in the building and pretty soon the whole building will be covered that is important i mean typically for the laptops yeah but right now downstairs it is fine some people can pick it up on the 6th floor but pretty soon the whole building will be covered okay well i think it is a bit off topic already so let us say that it is a proposal i will try to express the constraints and your opinions and well i think finally everyone can veto something if there is a huge problem but i think with this we do not run into huge problems the 4 of us will not veto yeah obviously so let me save this thank you for spending all this time okay you are all happy i am