can you just remind me i do not have to tick the no n okay thing until i finish writing but it is only if i go back to it i tick okay again yeah yep so if you have if you are back to a page then you tick it again to leave it for the 2nd time so if i am working 0 if i have done a page i am on the 2nd page i tick it so i finish that page and i go back to this i can just write and then not tick until i finish writing again yeah so it is always after n you never have to it before yeah fine fine okay i do not believe all this stuff it is just amazing and you can go on both sides as well okay yeah right where should we start well i think the 1st thing is what have we got well the 1st thing i think is we need to sort out the call for abstracts or the c the call for titles because i think that is kind of overdue right yeah so i volunteer to do that if you like okay fine yeah right yep so and i will do that by trying to think what is it thursday today i will d i will do that by the end of the week anyway so and you are going to was it your idea to stick the bit in it where you say you know you are we are inviting like from quite a wide audience we give priority to linguists yeah we are going to do that but i think we should s probably send out separate calls okay so we will send one but were not men i mean we could mention the fact that we are inviting other people but i think it will probably just i mean it probably will not matter too much to the other linguists that we are having other people there we can mention it but it is not going to be too essential and we might actually just end up making them worry that you know they are going to lose their place or whatever because i do not know yeah yeah i thi separate course is good idea that is but we do we do have to decide a priority thing so that is something else we can look at a little bit later down the line so so that is the one for ling basically and i will send that out i will do that today or tomorrow now claire that is the other thing she can deal with the psychology psychology people probably that is i reckon it is the best thing to do cause she will know which email address to use and and everything else so if one of us could email claire yeah is it was that a volunteering yeah or great okay yeah so if robert yeah yeah when in doubt so i if robert emails claire and we are n going to need to decide exactly what she is going to say on there we might need to just remind her of the dates in case she does not know so she gets the dates right yeah and she is i know she already knows that it is just anyone doing psycho linguistics basically so that is fine and that should kinda take care of itself as well if she just sends one round around to everyone then only the psycho linguists will say what was for me yeah yeah exactly exactly but then there is the rest of p p l s and i think we need to decide whether right but the the text for the actual call is she going to re work something or she should i think she should just i think she should just write her own probably and i think she might be glad to see kinda there linguistics to adapt okay so what we will do i mean the thing is the the main call will go out before she has got round to it anyway that is always quite helpful so what i will do is i will copy it yep i will c c her on the i mean cause i can not imagine there would be an essential difference really between the no they will not be i just th the only thing i am thinking is i want to make sure that it stands out as something applicable to them that they do not go 0 we are just getting rubbish from y you know what i mean right yeah yeah yeah i want them to really know that it is addressed to them and the good thing about claire sending it is she is probably got a psych email address as well and it it might look a bit more relevant to them ab not certain anyway yeah exactly they know her that is that thing they know her et cetera so yeah so if if we have s if i have c c ed the original one then you can tell her that that can be the basis for the basis for her email but just make sure that they know it is relevant to them et cetera and obviously in p p l s we have also got english language now in a way we could send out that 1st call to them just as part of the same email because i think they are more likely to think it was relevant to them i do not really know i do not really know what you think about that but i think we definitely should open it up to english language i think particularly at the moment cause they are really trying to sort of merge us into one subject area yeah even though it should be meaningless because we are all part of a school i think that it does actually make a difference and so i think we should invite them but then we have still got the problem of a priority issue so you know probably what i was thinking is certainly 2nd and 3rd years absolutely need to be top on top priority but then there is a kind of awkward question of where we put 1st years because they do not need to if they want to should they have priority this is a kind of lower point but it kind of it crosses over with deciding what we are going to do when we well do we have a d an idea of how many people were going to actually have at the whole thing any kind of because then it because seems to me it could be quite obvious well i do not think so then we just subtract the number of 2nd and 3rd year students and then everything else is just i would i would favor doing it just on a 1st come 1st serve basis yeah yeah yeah yeah yeah okay i w well let us send out the call as soon as possible see what reactions we get and then okay but i mean if we are like so mean we were going to do this thing for i can not even remember was it 2 or 3 days see if we have to put on some restraints it is 3 days okay and so how many how many posters and talks are we going to actually going to get in right the they were 2020 minute talks with 10 minute question time okay let us see and you can run 2 in a row but probably not up to 3 up to 3 but do not exaggerate yeah 2 what do you think 2 in a row or 3 in a row if you do 2 in a row then that is an hour is not it yeah and then give it a 20 minute break perhaps yeah or i mean the thing is every time we have a break there is a question of whether we actually serve coffee and biscuits and things yeah because that is the kinda normal thing to do i am thinking if we go for say i am thinking slots of one5 hour each so 3 lectures each that would be 3 per day times 3 will be 27 so are you saying have say 3 sessions in a row and then do that twice in the morning and twice in the afternoon so that would be 6 hours once in the morning twice in the afternoon 0 so just have an hour and a half in the morning yeah i mean or twice in the morning once in the afternoon cause i mean would 6 hours a day be pushing it not necessarily because i mean the good think is n would we get that many people wanting to give talks well i suppose what we can do is think about the structure now and say right what is the maximum we can do so i think that is about as much as we could do to have an hour and a half then have a coffee break then have an hour and a half then have lunch hour and a half coffee break hour and a half and so that would be 18 hours of talks overall would not it but what do we say so it is th so it is 1236 talks is that right maximum 36 okay let us just put this down how many 2nd and 3rd year students are there well i could look cause i i have got that there is the list is not there of post graduates i maintain in in linguistics there are probably about 30 on there right okay but a good number of them are 1st years and i do not know i mean just to get an idea are you planning on talking no no are you planning robert no and i am probably not so there is a good chance that almost none of the 1st years are going to volunteer so if we had say 20 linguistics and even then i mean there are quite a few people who are abroad and who will not bother to turn up or can not make it or whatever so you know it might be that we only get say 15 anyway and then we could be left with 15 blocks for the rest of p p l s so at least we know that that we have got an absolute limit of about 36 talks yeah yeah we are also going to be having posters are not we and i should imagine that most people would rather do a poster than give a talk yeah okay and that is that is what the coffee breaks will be for and maybe lunchtimes but coffee breaks are probably more like ab or are going to be a better time because people will hang around whereas people are more likely to go off somewhere for lunch are not they yeah but w would not we want to actually just like dedicate an afternoon or a morning to being a poster session yeah yeah okay yeah that is what i was about to say poster session is a good idea because just the people presenting the posters are there and can say something about it actually there is always the problem again then the people who are presenting the posters do not get around to go and look at others posters yeah yeah yeah but let us see about that but people kinda like generally sort of sort them out themsel that sort that out themselves i mean it is the thing about posters unless you kind of say you know if your name is in the 1st half of the alphabet you can move and the other ones can not yeah so how long should a poster session be like how long will people want to mill around for looking at i would make it a whole morning or a whole afternoon i mean the ju just because like ones that i have been to as well people tend to kinda come and go from them i do not know i mean i i i would say a whole either a whole morning or a whole afternoon at least okay but that is just ju i mean just based on the ones that i have been to so that means we could have 30 talks plus one a m or p m of posters yeah and we could probably get quite a few in there at least 6 anyway at least 6 at least 6 posters if you see what i mean 0 right okay yeah yeah during the session like how many can you have going on at once well that is just kind of dictated by the size of the room really is not it wall space and yeah i mean would we have poster boards or is it just going to be posters on the walls they did it like i ha i should have found this out do we have any information on this are you guys 2nd years or 1st years 1st years you are both 1st year 1st years so n so none of us have been to this before no right i have been to durham post graduate conference and i mean every conference i have ever been to the posters have always been in the coffee break which is why probably because normally they are limited on space and they 0 actually we have a message here from mits about the poster session yeah poster session was introduced in 1999 as part of the main conference in 2000 it was held separately in october the intention was to use it as a way to introduce incoming post grad students to the department is research culture however i did not pursue this idea the following year because the comments i received from students in 2000 were generally discouraging on the other hand i later learned that some students did find the october poster session quite a useful experience my suggestion therefore is to re examine the idea of poster session altogether and find a better way to implement it if there seems to be enough interest in it well i think keeping it along side the conference is possibly one way of maintaining interest and yeah last sentence one possibility is to put it back in the main conference and let people choose between a paper presentation and a poster and yeah i think that is definitely the idea i think the best idea yeah i think so i can imagine it would seem a bit random just have like a poster session and bes yeah just have a p a poster session what would it be at the beginning so i suppose it is it normally 2nd years do it like just after they have come back for the s the 0 you mean w on the october thing that is what it would be i think i thought well it seemed to me that he was saying that everyone would do it ju because its goal was to give the new in take idea of it yeah yeah but i d i do not think he means that it would be the 1st years who have only just arrived would do a poster 0 no no no no yeah yeah that would be a bit odd would not it okay so at least anyone who is feeling yeah exactly but a poster i might do yeah i i might do i d i still th i am little bit doubtful but so that is good anyway so we have got an idea i think there is 30 talks and and say 610 posters whatever we can manage to fit in the room so we need to look at we need to look at where we are going to ho hold it we could have it in b 9 but there is things all over the wall there are those pictures that run all the way around so can we take the pictures down all these dead linguists can we use b 9 for the posters for instance well we should find out if generally they use poster boards if there are some poster boards that we can get ahold of then that is alright okay so poster boards and wha what i will do i will email mits about that okay okay write into the call that we are considering the idea of having a poster session so people can indicate would they prefer to give a poster or a talk yeah okay but the ultimate decision is on our side because we have to see how it does it work out with the poster session okay how does it work out with the talks well what we will do is sa we can just say if you want to do a talk then just say so and if you want to do a poster then say you want to do a poster and we can sort of base it around that yeah yeah and if we get absolutely tons of people wanting to do posters and we do not think there is a you know everyone is kind of done it as a cop out then we might have to sort of say to them well you know would you consider doing a talk instead because particularly the 2nd and 3rd years yeah yeah yeah yep yeah because we need more talks and just you know do it like that yep we could even say something like you know 1st years might want to give a poster or something like that because i do not know maybe that is a bad idea but just throw a general suggestion at them see what happens yeah okay okay so we got some sort of idea of the structure and how many talks we are going to be able to have well the maximum i mean i guess that that will evolve when we get a response from people perhaps i mean w yeah okay but that is fine is not it so we have got 3 days so i have okay so english language we will put on the main call and i will just i i will just kinda market it as an linguistics and english language or something like that i think and is the the other main group then philosophy yes and informatics we could think about it as well 0 yeah so i had a look at whether they do philosophy of a language and logic and stuff here and they kind of do there is about there is about 3 or 4 full time members of staff that list philosophy of language as a major interest i think they do so chances are they are going to have some p h d students that are interested so do we think we should invite them i think i would be surprised if we got sort of 4 out of them i think that would be still yeah amazing if we did so i think it is probably worth i do not think we are going to get inundated with requests yeah so i think it is worth asking them philosophy yeah and do you think inf informatics would i mean i think the informatics are definitely worth asking th there is there is c s t r and h c r c i mean i am thinking that the informatics potentially is quite a big response yes it is yeah might be interesting stuff coming in read something recently about i think somebody is masters project to look in how far english is actu or in how far english is a shaping influence on programming languages 0 right cool yeah it is yeah it would we want to ask them and put some kind of like provisor in to make it specific to sort of preemptively weed out the numbers or should we just say to them 0 you know we are having this thing about language and yeah well it would be nice to that you know if you got something you think about language come to it would be nice it would be nice to do it the thing is we can not afford to bias it towards any particular kind of linguistics in a sense because it is such a because of the way our department is then we are supposed to sort of embrace all kinds yeah yeah in fact even by inviting people from informatics and from or maybe from philosophy and things it might bias it in a particular direction but i do not know it is probably not too bad i i think that i think that between philosophy informatics and psychology you have probably got quite a lot of breadth there anyway the thing is the one thing is the only kind of people doing anything like applied linguistics are the applied linguists themselves and people in sociology with an interest in language and i do not think we would be inviting them but i do not think that is too bad because the 1st thing is there is a good reason for inviting everyone in p p l s because we are in one school and then the fact that we also invite people from the informatics i suppose it is just that we do have pretty strong ties with them and i do not think anyone would be too offended i hope not anyway so yeah so what kind of provisor can we put on i mean we could we could just say outright anyone in their 3rd year or anyone in their 2nd or 3rd year but i do not know or we can just you know t take whatever we get and pick the best between us which is yeah y yeah yeah yeah let us just do that that is seems most straight forward yeah just so so if you just send them a general thing saying the linguistics department is having this conference and would like to invite post graduates from the informatics yeah yeah so yeah so you are going to email claire of yeah so who wants to send something out to informatics i will do that that is fine yeah alright and should i get in touch with philosophy as well yeah sure so yeah so what you want to say is anyone who wants to give a talk on logic or philosophy of language but put a warning that if it is logic then there is a good chance that no one will understand or not that many no one will understand i mean maybe just maybe if you just put yeah just put philosophy of language that is that is probably good yeah or some i mean no you if i just send them a thing saying the linguistics department is is having a postgraduate thing or just or any ph some relevance clause so if you are a philosophy student with you know and your work has got an interest in language then yeah yep yeah that is it yeah yeah that is what you do yeah that i think that is as much as we need to say kind of a relevance clause that is right so you have got to work out how to do that and who to email basically what i was thinking was just sending them your call for papers and ch changing it slightly to say dear philosophy students yeah that is fine that is fine adjust that is what you want to do as long as it is clear from the subject bar that it is relevant to them and that it says somewhere that for philosophy students with an interest in language and and that is it and then between us we will have to have another meeting and and i mean at the same time as we are sorting through all the other titles and and deciding how to divide up the sessions see someone suggested to me that it is actually better to have talks on a similar topic spread out as much as possible which to me just seemed absolutely crazy and the reason she gave me was something to do with taking out like a whole day or a whole afternoon would be quite difficult but i think that balance against the fact that most people want to be able to say well look i can have just this one day off as opposed to when i will need an hour over 3 da you know an hour each day for 3 days yeah it you can end up having to take 3 afternoons or 3 mornings or whatever off so i think in general and also for the sake of the lecturers i think a lot of the time simon kirby has already said to me that anyone any of his students he wants to be on the 1st day on the wednesday right and that is because i shifted it i basically had it on monday tuesday wednesday to begin with and then eve it moved down twice to wednesday thursday friday so wednesday is the only day left that he can make 0 i see right he wants them there because he so he can make it so okay yeah so and the other thing is when we get some calls say we have for instance 3 people supervised by bob ladd then it might be that then we are going to have to contact bob and say bob these 3 of your students are going to be talking presu presumably you want to be there so can you give us a time that would be good for you and then we can put them in a block at one time yeah cause he says yeah okay thursday afternoon i have got completely free yeah and i think so i think we do need to stick everyone together particularly if they have got the same supervisor and it is also good if talks are on the same topic for a whole morning or a whole afternoon because then people will come along and go 0 this morning it is all on phonology or this morning it is all on applied linguistics yeah yeah yeah and then okay as much as possible anyway i think that is so far it is just a general statement of interest what we intend to do what we actually get to do we will see later when we have the stuff yeah now we need if i am going to send out this call we need a deadline for titles so what should we say something like cause we need a deadline for titles and a deadline for abstracts so let us set the the latest deadline the the the the sort of abstracts deadline 1st because we need to have a meeting and that is going to be when all the real work starts yeah yeah so what is the absolute latest i was think i mean maybe the end of 2 weeks ahead of end of march end of march might be okay yeah i am going away for 2 weeks on the 4th of april and then i am coming back just in time for the conference so any organizing at least stuff where i need to be where we need to meet physically has to be done before that yeah and i will be away probably until easter so this actually means we have the week directly after easter between my coming back and you leaving i tell you one thing to get the stuff done it is starting on the wednesday and the 1st day back is tuesday i think i am coming back i am trying to get this right hopefully i will be back in time that we will be able to do something the day before cause i think i am going to be back might even have to come in in the evening but that is not the end of the world but we might have to set some things up like maybe just get the chairs organized or whatever we might actually have to go into the rooms and get things ready and there is going to be other things like getting the technology ready so not only is there a pressure to have talks that are on a similar topic together but also if people need the same kind of computer set up it is good to have them together so we do not have to keep changing it so because i th i think it was cedric has already offered to do whatever we need him to do but he just needs to know in advance what people need so that he can be there and and get it ready for them so i think when people what kinds of things do you think people are actually going to need well hopefully most people will d either have something like powerpoint or they will just have p d f slides or something like hopefully no one will have anything too specialized s sh z in my experience what you usually should have is some kind of what is it over head thingo beamer yeah in some cases we might if it is really tough we might be in need of a of some sound system to play recordings i mean if we do it th has not b 9 got all of that yeah it has got a lot in there should be there yeah but i think it does take a little bit of i mean i think sometimes maybe people need to be in linux rather than windows and so booting in and out adjusting yeah yeah m is sometimes an issue i think but i think what we should say is when i put out this call i will put both deadlines and i think i will say that when you send in your abstract you need to mention that any technology you intend to use so that at least if we have all the information yeah yep so so deadlines okay so let us think about this if if we gave them a whole month or just over a month then that would be okay would not it because we have still got 0 no it would not be okay at all if we gave them the whole month that would give us hardly any time so if we gave them say till mid march that would be good yeah so give them something like give them something like 10 days or whatever to get the title in and then give them a week on top of that to get the actual abstract done and the abstract does not have to be much it is probably only half a side of a 4 or something is not it just enough that we can see whether it is interesting or what kind of area it fits into yeah that is all we really need see ideal ideally i would have liked to have given them a bit longer but i think w nah that will be okay no way anymore okay so unfortunately i do not have a calendar so let us just neither do i you are going to send that pan pen crazy that is true no it is i think it is okay when you are not writing on there so so 310 no it is 28 this this month is not it 234 i could create us another calendar so if we have it like a monday monday the 14th would probably be quite good for the final deadline and then if i send it out tomorrow we will say something like the el or maybe the 4th would be good so give them a w yeah a week for the title and then they would have about 10 days from then to actually get the abstract in for the title deadline yeah does that sound reasonable why not just give them a week to do the abstract i mean i am just thinking about just put it here yeah the 11th a bit earlier so i am saying a week from when i send it out 0 no no no i was s i was saying ju just give them a bit longer to get back with the title say get back with the title by the 7th or do we need 10 days to go from that would be a week anyway yeah that would be a week anyway but you can give them 10 days to you can give them 10 days to get the title yeah or you can give them it depends which way around you want to do it yeah so what is going to take them longer actually to decide what they are going to do and send the title or is it going to be on the basis of the title do they want more time to write the abstract f i think if they are really serious to be a bit late with the title might not be bad because it will help them to so give them the 7th yeah yeah yeah okay so yep so monday the 7th is the title and this presumably will apply across the board like yep and monday the 14th for the abstract and we have got they we have got an email address for them to send all this to have not we or what was it well we we kind of have i d we were given getting access to the to the account blah blah blah blah the only thing is acce is accessing the account they can send it to p g c at ling as long as we can get the wh i will tell you what i will do then yeah yeah yep i will go and see mike th today and and get the password and everything cause we possibly have it but i will just sort that out with him because if we are going to tell everyone to email p g c then we have to make pretty sure that we can actually access the account and that it is operational and stuff cause so far i have just been using my own email address but it would be better it is quite easy to send f from an email address cause you can send from any email address you like it is just the fact that you need to p it is just the fact that when they reply to it you need to be able to access it yeah so i already tried it once and i am sure they gave us a password and i even i even actu yeah 0 well that is it then we have got it all written down no problem that is it so does i i mean it you may already know but the thing is if you want to send this call for abstracts you know when you do the philosophy and and thingy one then if you want to send from p g c then i mean you might already know but you can go f if if you did it from web mail you can just create a new account for yourself and where it sa it actually has a send from address and you can just put p g c at ling dot and just do it that way or depending on your normal email client you might be able to do it but it does not matter too much yeah the the the other thing you could do is have is just fill in the reply to address as p g c depending on what you want to do yeah but that is what i will do i will send it from p g c so if anyone replies it would just go to that account and any of us can access it at any time presumably you can access from web mail or you know or i map or whatever should i take care of the web page yeah if you want to to create a web page and just copy my email into it or something and anything else you might want to do and then later on we can put the the program in yeah yeah cool so okay 0 right yeah no 0 so am i is it 5 t is it almost 2 it is not quite it is p 2 or 3 minutes to not quite but almost 0 my microphone fell off you you got something for 2 have not you yeah right okay so very quickly then can we arrange a new time to have a meeting do you think we need to how long do you think until we need to meet again have we got enough to be getting on with we probably have have not we yeah i mean that is just so i mean maybe m i mean ideally i suppose we will meet again here so we can with melissa and we will just send out an email yeah okay yeah and that that would be cool okay so i mean i will not get in touch with philosophy or i will not send anything to philosophy and informatics till i have got your email cause i will just tell em a modified version of that yep that is fine but i will try and get a good address to send it to alright so that was a note and i am okay i think latest s soon as the call is out yep because then we have the call thing we have that away and look at the boar organisatorial stuff like do we know about chairs tea and stuff alright we are finished okay
so 1st thing i just can just say that the i would be like to take okay again okay again yeah  can you just remind me i do not have to tick the note and okay thing until i finish writing but it is only if i go back to it i tick okay again  yeah so if you have if you are back if you are back to a page then you tick it again to leave it for the 2nd time so if i am working if i have done a page i am on the 2nd page i tick it to say i am i finish that page and i go back to it so i can just write and then not tick until i finish writing again yeah so it is always often you never have to do it before fine okay box is unique so when you take the other box it tells the kind of this page 39 okay i do not believe all this stuff it is just amazing and you can go on both sides as well okay yeah right where should we start well i think the 1st thing is what have we got well the 1st thing i think is we need to sort out the the call for abstracts or the call for titles because i think that is kind of overdue right yeah so i volunteer to do that if you like right yeah okay so and i will do that by i think what is it thursday today i will do that by the end of the week anyway and was it your idea to stick the bit in it where you say you know we are inviting like from quite a wide audience when we gave priority to linguists yeah we are going to do that but i think we should probably send out separate calls okay so we will send one that will not i mean we could mention the fact that we are inviting other people but i think it would probably just i mean it it probably will not matter too much to the other linguists that we are having other people there we can mention it but it is not going to be too essential and we might actually just end up making them worry that they are going to lose their place or whatever yeah i do not know separate cause is a good idea but we do have to decide a priority thing so that is something else we can look at a little bit later down the line so so that is the one for ling basically and i will send that out i will do that today or tomorrow now claire that is the other thing she can deal with the psychology psychology people probably that is i reckon that is the best thing to do it because she will know which email address to use and everything else so if one of us could email claire yeah was that a volunteering yeah yeah right yeah when in doubt so if robert emails claire and we are going to need to decide exactly what she is going to say on there we might need to just remind her of the dates okay she does not know yeah she gets the dates right and she is right and she i know she already knows that it is just anyone doing psycholinguistics basically so that is fine and that she kind of take care of itself as well if she just sends one around to everyone and then only the psycholinguists will say it was for me yeah exactly but then there is a rest of ppls and i think we need to decide whether the text for the actual call is she going to rework something i think she should just write her own probably i think she might be glad to see kind of the one for the linguistics okay so what we will do i mean the thing is the main call will go out before she has got around to it anyway so what i will do is i will copy it i will c c hur on the because i can not imagine there would be an essential difference really between it no there will not be i just the only thing i am thinking is i want to make sure that it stands out as something applicable to them that they do not go 0 we are just getting rubbish from right yeah you know what i mean yeah i want them to really know that it is addressed to them and the good thing about claire is sending it is she is probably got a psych email address as well and it might look a bit more relevant to them they know her yeah exactly they know her etc so yeah so if we have if i have ced the original one then you can tell her that that can be the basis for the basis for her email but just make sure that that they know it is relevant to them et cetera and obviously in ppls we have also got english language now in a way we could send out that 1st call to them just as part of the same email because i think they are more likely to think it was relevant to them i do not really know i do not really know what you think about that but i think we definitely should open it up to english language i think particularly at the moment because they are really trying to sort of merge us into one subject area even though it should be meaningless because we are all part of a school i think that it does actually make a difference and so i think we should invite them but then we have still got the problem of a priority issue so you know probably what i was thinking is certainly 2nd and 3rd years absolutely need to be top priority but then there is a kind of awkward question of where we put 1st years because they do not need to if they want to should they have priority this is a kind of lower point but it kind of it crosses over with deciding what we are going to do when we are well do we have an idea of how many people we are going to actually have the whole thing any kind of because then it seems to me to be quite obvious and we just subtract the number of 2nd and 30 students and everything else is just i would favor doing it just on a 1st come 1st serve basis yeah okay i mean let us send out the call soon as possible see what reactions we get and then okay but i mean like see if we have to put on some restraints we were going to do this thing for i can not even remember was it 2 or 3 days it is 3 days okay and so how many how many posters and talks are you going actually going to get in they were 20 minute talks with 10 minute question time okay and you can run 2 in a row but probably not 3 but up to 3 do you think 2 in a row or 3 in a row did you 2 in a row and that is an hour is not it and then give it a 20 minute break perhaps yeah i mean the thing is every time we have a break there is a question of whether we actually serve coffee and biscuits and things because that is the kind normal thing to do if we go for say i am thinking a slots of one5 hour each so 3 lectures each that will be 3 per day times 3 will be 27 so you saying have say 3 sessions in a row and then do that twice in the morning and twice in the afternoon once in the morning twice in the afternoon 0 so just have an hour and a half in the morning yeah i mean or twice in the morning once in the afternoon i mean would 6 hours a day be pushing it not necessarily because i mean the good thing is would you get that many people wanting to give talks well i suppose what we can do is think about the structure now and say right what is the maximum we can do so i think that is about as much as we could do to have an hour and a half then have a coffee break then have an hour and a half then have lunch hour and a half coffee break hour and a half and so that would be 18 hours of talks overall would not it but what do we say so it is 12 36 talks is that right maximum of 36 okay let us just put this how many 2nd and 3rd year students are there well i could look because i have got that there is the list is not there of post graduates that i maintain in linguistics there are probably about 30 on there right okay but a good number of them are 1st years and i do not know i mean just to get an idea are you planning on talking no no are you planning on no and i am probably not so there is a good chance that almost none of the 1st years are going to volunteer here so if we had say 20 linguistics and even then i mean there are quite a few people who are abroad and who will not bother to turn up or can not make it or whatever so you know it might be that we only get say 15 anyway and then we could be left with 15 blocks for the rest of ppls so at least we know that we have got an absolute limit of about 36 talks  yeah yeah we are also going to be having posters are not me and i should imagine that most people would rather do a poster than give a talk and that is what the coffee breaks will be for and maybe lunchtimes but coffee breaks are probably more like are going to be a better time because people will hang around whereas people are more likely to go off somewhere for lunch are not they yeah but would not we want to actually just like dedicate an afternoon or a morning to being a poster session yeah that is what i was about to say post a session is a good idea because just the people present presenting the posters are there and can say something about it actually there is always a problem again then the people who are presenting the posters do not get around to go and look at others yeah yeah yeah but i mean people kind of like generally sort them out themselves sort that out of themselves i mean it is the thing about posters unless you kind of say you know if your name is in the 1st half the alphabet you can move and the other ones can not so how long how long should a post a session be like how long will people want to mill around for looking at i would make it a whole morning or a whole afternoon i mean just because like ones that i have been to as well people tend to kind of come and go from them and i mean i i would say a whole either a whole morning or a whole afternoon at least but that is just i mean just based on the ones that i have been to so that means we could have 30 talks +one am or pm of posters yeah and we could probably get quite a few in there at least 6 anyway at least 6 at least 6 posters 0 right okay yeah so i mean during the session like how many can you have going on at once well that is just kind of dictated by the size of the room i mean would we have poster boards or is it just going to be posters on the walls did it like do we have any information i should have found this out are you guys 2nd years or 1st year 1st year so none of us have been to this before no right i have been to durham postgraduate conference and i mean every conference i have ever been to the posters have always been in the coffee break which is why probably because normally they are limited on space and they actually we have a message here from mitz about the poster session yeah poster session was introduced in 1999 as part of the main conference in 2000 it was held separately in october the intention was to use it as a way to introduce incoming post grad students to the department is research culture however i did not pursue this idea the following year because the comments i received from students in 2000 were generally discouraging on the other hand i later learned that some students did find the october poster session quite a useful experience my suggestion therefore is to re examine the idea of poster session altogether and find a better way to implement it if there seems to be enough interest in it well i think keeping it alongside the conference is possibly one way of maintaining interest one possibility is to put it back in the main conference and let people choose between a paper presentation and a poster yeah i think that is definitely the idea i can imagine it would seem a bit random just have like a poster session and just have a poster session what would it be at the beginning so i suppose is it normally 2nd years do it like just after they have come back for this 0 you mean on the october thing that is what it would be i think i thought well it seems to me that he was saying that everyone would do it because its goal was to give the new intake yeah yeah but i do not think he means that it would be the 1st years who have only just arrived would do a post 0 no no no yeah okay so at least anyone who is right do yeah exactly yeah i might do i still a little bit doubtful so that is good anyway so we have got an idea i think this 30 talks and and say 610 posters whatever we can manage to fit in the room so we need to look at we need to look at where we are going to hold it we could have it in b 9 but there is things all over the wall they are those pictures that run all the way around so can we take the pictures down can we use b 9 for the posters well we should find out if generally they use poster boards if there are some poster boards that we can get hold of then that is all right okay so post the board well i will do i will email myths about that okay okay right into the call that we are considering the idea of having a poster session so people can indicate would they prefer to give a poster or a talk yeah okay but the ultimate decision is on our side because we have to see how does it work out with the poster session how does it work out with the talk well what we will do is we can just say if you want to do a talk then just say so and if you want to do a poster then say you want to do a poster and we can sort of base it around that and if we get absolutely tons of people wanting to do posters and we do not think there is you know everyone is kind of done it as a cop out then we might have to sort of say to them well you know would you consider doing a talk instead yeah because particularly the 2nd and 3rd years because we need more talk and just you know do it like that yep we could even say something like you know 1st years might want to give a post or something like that because i do not know maybe that is a bad idea just throw a general suggestion at them see what happens okay okay so we have got some sort of idea of the structure and how many talks are we going to be able to have well the maximum i mean i guess that will evolve when we get a response from people okay okay so english language will put on the main call and i will just kind of market it as a linguistic system in english language or something like that i think and is the other main group then philosophy yes and informatics 0 yeah so i had a look at whether they do philosophy of language and logic and stuff here and they kind of do there is about 3 or 4 full time members of staff that list philosophy of language as a major interest so chances are they are going to have some phd students that are interested so do we think we should invite them i think i would be surprised if we got sort of 4 out of them i think that would be amazing if we did so i think it is probably worth it i do not think we are going to get inundated with request so i think it is worth asking them asking philosophy yeah do you think informatics would i mean i think informatics is definitely worth asking there is csdr and hcrc i mean i am thinking that the informatics potentially is quite a big response yes it is yeah might be interesting stuff coming in with something recently about i think somebody is master is project to look in how far english is actually or in how far english is a shaping influence on programming languages all right cool yeah it is would we want to ask them and put some kind of like proviso in to make it specific to sort of preemptively read out the numbers or should we just say to them 0 you know we are having a thing about language and you know it would be nice to do that the thing is we can not afford to bias it towards any particular kind of linguistics in a sense because it is such a because of the way our department is then we are supposed to sort of embrace all kinds in fact even by inviting people from informatics and from or maybe from philosophy and things it might bias it in a particular direction but i do not know it is probably not too bad i think that i think that between philosophy informatics and psychology you have probably got quite a lot of bread there anyway the thing is the one thing is the only kind of people doing anything like applied linguistics are the applied linguistics are the applied linguists themselves and people in sociology with an interest in language and i do not think we will be inviting them but i do not think that is too bad because the 1st thing is there is a good reason for inviting everyone in ppls because we are in one school and then the fact that we also invite people from informatics i suppose it is just that we do have pretty strong ties with them and i do not think anyone would be too offended i hope not anyway so yeah so what kind of proviser can we put on i mean we could just say outright anyone in their 3rd year or anyone in their 2nd or 3rd year but i do not know well we can just you know take whatever we get and pick the best between us which is yeah yeah it is just my straightforward yeah so we just say them a general thing saying the linguistics department is having this conference and would like to invite postgraduates from informatics you are going to email claire so who wants to send something out to informatics i will do that that is fine yeah all right and should i get in touch with philosophy as well yeah sure so yeah so what you want to say is anyone who wants to give a talk on logic or philosophy of language but put a warning that if it is logic then there is a good chance that no one will understand or not that many i mean maybe if you just put yeah just put philosophy of language that is probably good yeah i mean or just send them the things same with linguistics department as it is having a postgraduate thing you are a philosophy student with you know your work has got an interest in language yeah yeah that is yeah that is all you do yeah that i think as much as we need to say that is right so you have got to work out basically i was thinking was just sending them your call the papers and changing it slightly to say dear philosophy students yeah that is fine that is fine that is what you want to do as long as it is clear from the subject bar that it is relevant to them and and that it says somewhere that for philosophy students with an interest in language and that is it and then between us we will have to have another meeting and i mean at the same time as we are sorting through all the other titles and deciding how to divide up the sessions see someone suggested to me that it is actually better to have talks on a similar topic spread out as much as possible which to me just seemed absolutely crazy and the reason she gave me was something to do with taking out like a whole day or a whole afternoon would be quite difficult but i think that balance against the fact that most people want to be able to say well look i can have just this one day off as opposed to well i need an hour over 3 days you know an hour each day for 3 days you could end up having to take 3 afternoons or 3 mornings or whatever off so i think in general and also for the sake of the lecturers i think a lot of the time simon kirby is already said to me that anyone any of his students he wants to be on the 1st day on the wednesday right and that is because i shifted it i basically had it on monday tuesday wednesday to begin with and then it moved down twice to wednesday thursday friday so wednesday is the only day left that he can make 0 i see right he wants to them there because he can make it okay yeah so and the other thing is when we get some calls say we have for instance 3 people supervised by bob ladd then it might be that then we are going to have to contact bob and say bob these 3 of your students are going to be talking presumably you want to be there so can you give us a time that would be good for you and then we can put them in a block at one time because he says yeah okay thursday afternoon i have got completely free and so i think we do need to stick everyone together particularly if they have got the same supervisor and it is also good if talks are on the same topic for a whole morning or a whole afternoon because then people will come along and go 0 this morning it is all on phonology or this morning it is all on applied linguistics and then okay as much as possible anyway and that is so far as just a general statement of interest what we intend to do what we actually get to do with you later when we have this stuff yeah now we need if i am going to send out this call we need a deadline for titles so what should we say something like because we need a deadline for titles and a deadline for abstract so let us set the latest deadline the sort of abstracts deadline 1st because we need to have a meeting and that is going to be when all the real work starts so what is the absolute latest i mean maybe the end of 2 weeks ahead end of march end of march might be okay i am going away for 2 weeks on the 4th of april and then i am coming back just in time for the conference so any organizing at least stuff where i need to be where we need to meet physically has to be done before that yeah and i will be away probably until easter so this actually means we have the week directly after easter between my coming back and you leaving i tell you one thing it is starting on the wednesday and the 1st day back is tuesday i think i am coming back i am trying to get this right hopefully i will be back in time that we will be able to do something the day before because i think i am going to be back you might even have to come in in the evening but that is not the end of the world but we might have to set some things up like maybe just get the chairs organized or whatever we might actually have to go into the rooms and get things ready and there is going to be other things like getting the technology ready so not only is there a pressure to have talks that are on a similar topic together but also if people need the same kind of computer setup it is good to have them together so we do not have to keep changing it so because i think it was cedric has already offered to do whatever we need him to do but he just needs to know in advance what people need so that he can be there and get it ready for them so i think when people do you think people are actually going to need well hopefully most people will either have something like powerpoint or they will just have pdf slides or something something hopefully no one will have anything too specialized in my experience what you usually should have is some kind of what is it overhead yeah dingo beamer in some cases we might if it is really tough we might be in need of a of some sound system i mean if we do it they have not been i have 9 got all of that yeah it has got a lot in there but i think it does take a little bit of i mean i think sometimes maybe people need to be in linux rather than windows and so booting in and out yeah it is sometimes an issue i think but i think what we should say is when i put out this call i will put both deadlines and i think i will say that when you send in your abstract you need to mention any technology you intend to use so that at least we have all the information yeah yeah so deadlines okay so let us think about this if we gave them a whole month or just over a month then that would be okay would not it because we have still got 0 no it would not be okay at all if we gave them the whole month that it gives us hardly any time so if we gave them say till mid march that would be good so give them something like 10 days or whatever to get the title in and then give them a week on top of that to get the actual abstract done and the abstract does not have to be much it is probably only half the side of a 4 or something is not it it is just enough that we can see whether it is interesting or what kind of area it fits into that is all we really need ideally i would have liked to have given them a bit longer but i think that would be okay no way anymore okay so unfortunately i do not have a calendar so neither do i you are going to send that pen crazy that is true no it is i think it is okay when you are not alright on there so so 31 0 no it is 28 this month is not it  so if we have it like a monday monday the 14th would probably be quite good for the final deadline and then if i send it out tomorrow we will say something like the or maybe the 4th would be good so give the total deadline yeah a week for the title and then they would have about 10 days from then to actually get the abstract in does that sound reasonable why not just give them a week to the abstract i mean i am thinking about just put it here yeah the 11 bit earlier so i am saying a week i know i was saying just give them a bit longer to get back with the title so get back with the title by the 7th or do we need that would be a week anyway that would be a week anyway but you can give them 10 days to you can give them 10 days to get the title yeah yeah it depends which way around you want to do it so what is going to take them longer actually to decide what they are going to do and send the title or is it going to be on the basis of the title do they want more time to write the abstract i think if they are really serious to be a bit late with the title might not be bad because it will help them to so give them the 7th yeah yeah okay so monday the 7th is the title and this presumably will apply across the board yeah and monday the 14th for the abstract and we have got an email address to send all this too have not we or was it well we kind of have i we were given getting access to the to the account the only thing is accessing the account they can send it to pgc at ling yeah as long as we can get the yeah i tell you what i will do then i will go and see mike today and and get the password and everything because we possibly have it but i will just sort that out with him because if we are going to tell everyone to email ptc then we have to make pretty sure that we can actually access the account and then it is operational and stuff because so far i have just been using my own email address but it would be better it is quite easy to send from an email address because you can send from any email address you like it is just the fact that you need to it is just the fact that when they reply to it you need to be able to access it so i already tried it once and i am sure they gave us a password and i even actually 0 well that is it we have got it all written down that is it so does it i mean you may already know but the thing is if you want to send this call for abstracts you know when you do the philosophy and thing you want then if you want to send from pgc then i mean you might already know but you can go if you did it from webmail you can just create a new account for yourself and where it is a it actually has a you know you know send from address and you can just put pgc and link and just do it that way or depending on your normal email client you might be able to do it but it does not matter too much the other thing you could do is have is just fill in the reply to address as pgc yeah depending on what you want to do but that is what i will do i will send it from pgc so if anyone replies it will just go to that account and any of us can access it at any time presumably you can access this off from webmail or you or imap or whatever should i take care of the web page yeah if you want to create a web page and just copy my email into it or something and anything else you might want to do and then later on we can put the programming yeah  cool so okay all right yeah is it 5 is it almost 2 it is not quite it is 2 or 3 minutes to you have got something for 2 have not you right okay so very quickly then can we arrange a new time to have a meeting do you think we need to how long do you think until we need to meet again have we got enough to be getting on with we probably have have not we yeah i mean that is just so i mean maybe i mean ideally i suppose we will meet again here so we can arrange with melissa and we will just send out an email okay yeah that would be cool okay so i mean i will not get in touch with or i will not send anything to philosophy and informatics till i have got your email yeah i will just send a modified version of that but i will try and get a good address to send it to all right so that was a note and i am okay i think the latest as soon as the call is out yeah because then we have the call thing we have that way and look at the bore organizatorial stuff like do we know about chairs tea and stuff all right we finished okay