title: 2006/98/EC: Commission Decision of  14 February 2006  Setting up a High Level Expert Group on Digital Libraries

text:
               16.2.2006

               EN

               Official Journal of the European Union

               L 46/32

      COMMISSION DECISION

   of 14 February 2006
   Setting up a High Level Expert Group on Digital Libraries
   (2006/98/EC)
   THE COMMISSION OF THE EUROPEAN COMMUNITIES,
   Having regard to the Treaty establishing the European Community,
   Whereas:

               (1)

               Article 157 of the Treaty establishing the European Community assigns the Community and the Member States the task of ensuring that the conditions necessary for the competitiveness of the Community's industry exist. Article 151 provides that the Community shall contribute to the flowering of the cultures of the Member States, while respecting their national and regional diversity and at the same time bringing the common cultural heritage to the fore.

               (2)

               The Communication from the Commission ‘i2010 — A European Information Society for growth and employment’ (1) announced a flagship initiative on digital libraries.

               (3)

               The Communication from the Commission ‘i2010: Digital Libraries’ (2) (hereafter ‘the Communication’) announced the creation of a High Level Expert Group on Digital Libraries that will advise the Commission on how to best address the organisational, legal and technical challenges at European level.

               (4)

               The group must contribute to a shared strategic vision for European digital libraries.

               (5)

               The group must be made up of highly qualified experts with competence on digital libraries, appointed in a personal capacity.

               (6)

               The ‘High Level Expert Group on Digital Libraries’ therefore has to be set up and its terms of reference and structure detailed,

         HAS DECIDED AS FOLLOWS:
   Article 1
   A group of experts ‘High Level Expert Group on Digital Libraries’, hereinafter referred to as ‘the group’, is hereby set up by the Commission.
   Article 2
   Task
   The Commission may consult the group on any matter relating to the implementation of the digital libraries initiative as set out in the Communication.
   The group’s task is to:

               —

               advise the Commission on how to best address the organisational, legal and technical challenges at European level;

               —

               contribute to a shared strategic vision for European digital libraries.

         Article 3
   Composition — Appointment
   1.   The Director General of DG ‘Information Society and Media’ or by his/her representative, is in charge of appointing the members of the group. They shall be appointed as high level experts with competence on digital libraries.
   2.   The group shall be composed of up to 20 members.
   3.   The following provisions shall apply:

               —

               Members are appointed in a personal capacity as high level experts on digital libraries and are required to advise the Commission independently of any outside influence.

               —

               Members will be appointed to ensure, as far as possible, an adequate balance in terms of:

                           —

                           range of competencies;

                           —

                           geographical origin;

                           —

                           gender.

               —

               The Group will include experts from the following categories:

                           —

                           memory organisations (libraries, archives, museums);

                           —

                           authors, publishers and content providers;

                           —

                           ICT industry (e.g. search engines, technology providers);

                           —

                           scientific and research organisations, academia.

               —

               Members may not designate an alternate to replace them.

               —

               Members are appointed for a two year renewable mandate. They shall remain in office until such time as they are replaced or their mandate ends.

               —

               Members who are no longer able to contribute effectively to the group’s deliberations, who resign or who do not respect the conditions set out in the first or fifth indent of this paragraph or Article 287 of the Treaty establishing the European Community may be replaced for the remaining period of their mandate.

               —

               Members shall each year sign an undertaking to act in the public interest and a declaration indicating the absence or existence of any interest which may undermine their objectivity.

               —

               The names of members are published on the Internet site of the DG ‘Information Society and Media’. The names of members are collected, processed and published in accordance with the provisions of Regulation (EC) No 45/2001.

         Article 4
   Operation
   1.   The group is chaired by a representative of the Commission.
   2.   In agreement with the Commission, sub-groups may be set up to examine specific questions under terms of reference established by the group; they shall be disbanded as soon as their tasks have been fulfilled.
   3.   The Commission’s representative may ask experts or observers with specific competence on a subject on the agenda to participate in the group’s or sub-group’s deliberations if this is useful and/or necessary.
   4.   Information obtained by participating in the group’s or sub-group’s deliberations may not be divulged if the Commission indicates that this relates to confidential matters.
   5.   The group and its sub-groups normally meet on Commission premises in accordance with the procedures and schedule established by it. The Commission provides secretarial services. Other Commission officials with an interest in the proceedings may attend these meetings.
   6.   The group shall adopt its rules of procedure on the basis of the standard rules of procedure adopted by the Commission (3).
   7.   The Commission may publish, in the original language of the document concerned, any résumé, conclusion, or partial conclusion or working document of the group.
   Article 5
   Meeting expenses
   The Commission may reimburse travel and subsistence expenses for members, experts and observers in connection with the group’s activities in accordance with the provisions in force at the Commission. The members shall not be paid for their duties.
   Article 6
   Entry into force
   The decision shall take effect on the day of its publication in the Official Journal of the European Union. It is applicable until 31 December 2008. The Commission shall decide on a possible extension before that date.

      Done at Brussels, 14 February 2006.

            For the Commission

         Viviane REDING

            Member of the Commission

      (1)  COM(2005) 229 final.

      (2)  COM(2005) 465 final.

      (3)  SEC(2005) 1004, Annex III.


title: Council Decision 2007/274/JHA of 23 April 2007 concerning the conclusion of the Agreement between the European Union and the Government of the United States of America on the security of classified information

text:
               3.5.2007

               EN

               Official Journal of the European Union

               L 115/29

         COUNCIL DECISION 2007/274/JHA
   of 23 April 2007
   concerning the conclusion of the Agreement between the European Union and the Government of the United States of America on the security of classified information
   THE COUNCIL OF THE EUROPEAN UNION,
   Having regard to the Treaty on European Union, and in particular Articles 24 and 38 thereof,
   Having regard to the recommendation from the Presidency,
   Whereas:

               (1)

               At its meeting on 27 and 28 November 2003, the Council decided to authorise the Presidency, assisted by the Secretary General/High Representative, to open negotiations in accordance with Articles 24 and 38 of the Treaty on European Union with certain third states, in order for the European Union to conclude with each of them an Agreement on security procedures for the exchange of classified information.

               (2)

               Following this authorisation to open negotiations, the Presidency, assisted by the Secretary General/High Representative, negotiated an Agreement with the Government of the United States of America on the security of classified information.

               (3)

               The Agreement should be approved,

         HAS DECIDED AS FOLLOWS:
   Article 1
   The Agreement between the European Union and the Government of the United States of America on the security of classified information is hereby approved on behalf of the European Union.
   The text of the Agreement is attached to this Decision.
   Article 2
   The President of the Council is hereby authorised to designate the person empowered to sign the Agreement in order to bind the European Union.
   Article 3
   This Decision shall take effect on the date of its adoption.
   Article 4
   This Decision shall be published in the Official Journal of the European Union.

      Done at Luxembourg, 23 April 2007.

            For the Council

            The President

         F.-W. STEINMEIER

    ---documentbreak---

               3.5.2007

               EN

               Official Journal of the European Union

               L 115/30

         AGREEMENT
   between the European Union and the government of the United States of America on the security of classified information
   THE GOVERNMENT OF THE UNITED STATES OF AMERICA, hereafter referred to as ‘the USG’
   and
   THE EUROPEAN UNION, hereafter referred to as ‘the EU’, hereafter referred to as ‘the Parties’,
   CONSIDERING THAT the USG and the EU share the objectives to strengthen their own security in all ways and to provide their citizens with a high level of safety within an area of security,
   CONSIDERING THAT the USG and the EU agree that consultations and co-operation should be developed between them on questions of common interest relating to security,
   CONSIDERING THAT, in this context, a permanent need therefore exists to exchange classified information between the USG and the EU,
   RECOGNISING THAT full and effective consultation and co-operation may require access to USG and EU classified information, as well as the exchange of classified information between the USG and the EU,
   CONSCIOUS THAT such access to and exchange of classified information requires appropriate security measures,
   HAVE AGREED AS FOLLOWS:
   Article 1
   Scope
   1.   This Agreement shall apply to classified information provided or exchanged between the Parties.
   2.   Each Party shall protect classified information received from the other Party, in particular against unauthorised disclosure, in accordance with the terms set forth herein and in accordance with the Parties’ respective laws and regulations.
   Article 2
   Definitions
   1.   For the purpose of this Agreement ‘the EU’ shall mean the Council of the European Union (hereafter referred to as ‘the Council’), the Secretary-General/High Representative and the General Secretariat of the Council, and the Commission of the European Communities (hereafter referred to as ‘the European Commission’).
   2.   For the purpose of this Agreement ‘classified information’ shall mean information and material subject to this Agreement (i) the unauthorised disclosure of which could cause varying degrees of damage or harm to the interests of the USG, or of the EU or one or more of its Member States; (ii) which requires protection against unauthorised disclosure in the security interests of the USG or the EU; and (iii) which bears a security classification assigned by the USG or the EU. The information may be in oral, visual, electronic, magnetic or documentary form, or in the form of material, including equipment or technology.
   Article 3
   Security classifications
   1.   Classified information shall be marked as follows:

               (a)

               For the USG, classified information shall be marked TOP SECRET, SECRET or CONFIDENTIAL.

               (b)

               For the EU, classified information shall be marked TRES SECRET UE/EU TOP SECRET, SECRET UE, CONFIDENTIEL UE or RESTREINT UE.

         2.   The corresponding security classifications are:

               In the European Union

               In the United States of America

               TRES SECRET UE/EU TOP SECRET

               TOP SECRET

               SECRET UE

               SECRET

               CONFIDENTIEL UE

               CONFIDENTIAL

               RESTREINT UE

               (No US equivalent)

         3.   Classified information provided by one Party to the other shall be stamped, marked or designated with the name of the releasing Party. Classified information provided by one Party shall be protected by the recipient Party in a manner at least equivalent to that afforded to it by the releasing Party.
   Article 4
   Protection of classified information
   1.   Each Party shall have a security system and security measures in place based on the basic principles and minimum standards of security laid down in its respective laws and regulations, in order to ensure that an equivalent level of protection is applied to classified information. On request, each Party shall provide the other Party with information about its security standards, procedures and practices, including training, for safeguarding classified information.
   2.   The recipient Party shall afford classified information received from the releasing Party a degree of protection at least equivalent to that afforded it by the releasing Party.
   3.   The recipient Party shall not use or permit the use of classified information for any other purpose than that for which it was provided without the prior written approval of the releasing Party.
   4.   The recipient Party shall not further release or disclose classified information without the prior written approval of the releasing Party.
   5.   The recipient Party shall comply with any limitations on the further release of classified information as may be specified by the releasing Party when it discloses it.
   6.   The recipient Party shall ensure that the rights of the originator of classified information provided or exchanged under this Agreement, as well as intellectual property rights such as patents, copyrights or trade secrets, are adequately protected.
   7.   No individual shall be entitled to have access to classified information received from the other Party solely by virtue of rank, appointment, or security clearance. Access to classified information shall be granted only to those individuals whose official duties require such access and who, where needed, have been granted the requisite personnel security clearance in accordance with the prescribed standards of the Parties.
   8.   The recipient Party shall ensure that all individuals having access to classified information are informed of their responsibilities to protect the information in accordance with applicable laws and regulations.
   Article 5
   Personnel security clearances
   1.   The Parties shall ensure that all persons who in the conduct of their official duties require access, or whose duties or functions may afford access, to information classified CONFIDENTIEL UE or CONFIDENTIAL or above provided or exchanged under this Agreement are appropriately security-cleared before they are granted access to such information.
   2.   The determination by a Party on the granting of a personnel security clearance to an individual shall be consistent with that Party’s security interests and shall be based upon all available information indicating whether the individual is of unquestionable loyalty, integrity, and trustworthiness.
   3.   Each Party’s security clearances shall be based on an appropriate investigation conducted in sufficient detail to provide assurance that the criteria referred to in paragraph 2 have been met with respect to any individual to be granted access to classified information. For the EU, the parent government National Security Authority (NSA) of the individual concerned is the competent authority responsible for conducting the necessary security investigations on its nationals.
   Article 6
   Transfer of custody
   The releasing Party shall ensure that all classified information is adequately protected until custody of the information is transferred to the recipient Party. The recipient Party shall ensure that all classified information of the other Party is adequately protected as soon as it has custody of the information released to it.
   Article 7
   Security of facilities and establishments of the Parties where classified information is kept
   In accordance with applicable laws and regulations, each Party shall ensure the security of facilities and establishments where classified information released to it by the other Party is kept, and shall ensure for each such facility or establishment that all necessary measures are taken to control and protect the information.
   Article 8
   Release of classified information to contractors
   1.   Classified information received from the other Party may be provided to a contractor or prospective contractor with the prior written consent of the releasing Party. Prior to the release or disclosure to a contractor or prospective contractor of any classified information received from the other Party, the recipient Party shall ensure that such contractor or prospective contractor, and the contractor’s facility, have the capability to protect the information and have an appropriate clearance.
   2.   This Article shall not apply to personnel engaged by the European Union under a contract of employment or by the United States under a personal services contract.
   Article 9
   Transmission
   1.   Classified information shall be transmitted between the Parties through mutually agreed channels.
   For the purposes of this Agreement:

               (a)

               As regards the EU, all classified information in written form shall be sent to the Chief Registry Officer of the Council of the European Union. All such information shall be forwarded by the Chief Registry Officer of the Council to the Member States and to the European Commission, subject to paragraph 3;

               (b)

               As regards the USG, all classified information in written form shall be sent, unless otherwise provided for, via the Mission of the United States of America to the European Union, at the following address:

                           Mission of the United States of America to the European Union

                           Registry Officer

                           Rue Zinner 13

                           B-1000 Brussels

         2.   The electronic transmission of classified information up to the level CONFIDENTIAL/CONFIDENTIEL UE between the USG and the EU and between the EU and the USG shall be encrypted in accordance with the releasing Party’s requirements as outlined in its security policies and regulations. The releasing Party’s requirements shall be met when transmitting, storing and processing classified information in internal networks of the Parties.
   3.   Exceptionally, classified information from one Party which is accessible to only specific competent officials, organs or services of that Party may, for operational reasons, be addressed and be accessible to only specific officials, organs or services of the other Party specifically designated as recipients, taking into account their competences and according to the need-to-know principle. As far as the EU is concerned, such information shall be transmitted through the Chief Registry Officer of the Council, or the Chief Registry Officer of the European Commission Security Directorate when such information is addressed to the European Commission.
   Article 10
   Visits to facilities and establishments of the Parties
   When required, the Parties shall confirm personnel security clearances through mutually agreed channels for visits by representatives of one Party to facilities and establishments of the other Party.
   Article 11
   Reciprocal security visits
   Implementation of the security requirements set out in this Agreement may be verified through reciprocal visits by security personnel of the Parties with a view to evaluating the effectiveness of measures taken under this Agreement and the technical security arrangement to be established pursuant to Article 13 to protect classified information provided or exchanged between the Parties. Accordingly, security representatives of each Party, after prior consultation, may be permitted to visit the other Party and to discuss and observe the implementing procedures of the other Party. The host Party shall assist the visiting security representatives in determining whether classified information received from the visiting Party is being protected adequately.
   Article 12
   Oversight
   1.   For the USG, the Secretaries of State and Defense and the Director of National Intelligence shall oversee the implementation of this Agreement.
   2.   For the EU, the Secretary-General of the Council and the Member of the Commission responsible for security matters shall oversee the implementation of this Agreement.
   Article 13
   Technical security arrangement
   1.   In order to implement this Agreement, a technical security arrangement shall be established among the three authorities designated in paragraphs 2 to 4 in order to lay down the standards for the reciprocal security protection of classified information provided or exchanged between the Parties under this Agreement.
   2.   The U.S. Department of State, acting in the name of the USG and under its authority, shall be responsible for developing the technical security arrangement mentioned in paragraph 1 for the protection and safeguarding of classified information provided to or exchanged with the USG under this Agreement.
   3.   The Security Office of the General Secretariat of the Council, under the direction and on behalf of the Secretary-General of the Council, acting in the name of the Council and under its authority, shall be responsible for developing the technical security arrangement mentioned in paragraph 1 for the protection and safeguarding of classified information provided to or exchanged with the Council or the General Secretariat of the Council under this Agreement.
   4.   The European Commission Security Directorate, acting under the authority of the Member of the Commission responsible for security matters, shall be responsible for developing the technical security arrangement mentioned in paragraph 1 for the protection of classified information provided or exchanged under this Agreement with the European Commission.
   5.   For the EU, the arrangement shall be subject to approval by the Council Security Committee.
   Article 14
   Downgrading and declassification
   1.   The Parties agree that classified information should be downgraded in classification as soon as information ceases to require that higher degree of protection or should be declassified as soon as the information no longer requires protection against unauthorised disclosure.
   2.   The releasing Party has complete discretion concerning downgrading or declassification of its own classified information. The recipient Party shall not downgrade the security classification or declassify classified information received from the other Party, notwithstanding any apparent declassification instructions on the document, without the prior written consent of the releasing Party.
   Article 15
   Loss or compromise
   The releasing Party shall be informed upon discovery of any proven or suspected loss or compromise of its classified information, and the recipient Party shall initiate an investigation to determine the circumstances. The results of the investigation and information regarding measures taken to prevent recurrence shall be forwarded to the releasing Party. The authorities referred to in Article 13 may establish procedures to that effect.
   Article 16
   Dispute settlement
   Any differences between the Parties arising under or relating to this Agreement shall be settled solely through consultations between the Parties.
   Article 17
   Costs
   Each Party shall be responsible for bearing its own costs incurred in implementing this Agreement.
   Article 18
   Ability to protect
   Prior to the provision or exchange of classified information between the Parties, the responsible security authorities referred to in Article 12 must agree that the recipient Party is able to protect and safeguard the information subject to this Agreement in a way consistent with the technical security arrangement to be established pursuant to Article 13.
   Article 19
   Other agreements
   Nothing in this Agreement shall alter existing agreements or arrangements between the Parties, nor agreements between the USG and Member States of the European Union. This Agreement shall not preclude the Parties from concluding other Agreements relating to the provision or exchange of classified information subject to this Agreement provided they are not incompatible with the obligations under this Agreement.
   Article 20
   Entry into force, amendment and denunciation
   1.   This Agreement shall enter into force on the date of the last signature by the Parties.
   2.   Each Party shall notify the other Party of any changes in its laws and regulations that could affect the protection of classified information referred to in this Agreement. In such cases, the Parties shall consult with a view to amending this Agreement as necessary in accordance with paragraph 3.
   3.   Amendments to the present Agreement shall be made by mutual written agreement of the Parties.
   4.   Either Party may denounce this Agreement by notifying the other Party, in writing, ninety days in advance of its intention to denounce the Agreement. Notwithstanding the denunciation of this Agreement, all classified information provided pursuant to this Agreement shall continue to be protected in accordance with this Agreement. The Parties shall consult immediately on the disposition of such classified information.

      IN WITNESS WHEREOF, the undersigned, being duly authorised thereto by their respective Authorities, have signed this Agreement.
      Done at Washington this thirtieth day of April 2007 in two copies, each in the English language.

            For the European Union

            For the Government of the United States of America