1. Basic how-to
You may already be familiar with entering symbols. It’s easy and most users learn how to do this early on:
- Insert your cursor where you want to insert the symbol.
- Click the Insert tab and then click
1. Basic how-to
You may already be familiar with entering symbols. It’s easy and most users learn how to do this early on:
- Insert your cursor where you want to insert the symbol.
- Click the Insert tab and then click Symbol in the Symbols group.
- If you’ve recently inserted the symbol, it will be on the dropdown—just a click away. If it’s not there, click More Symbols.
- In the resulting dialog, choose Wingdings from the Font dropdown.
- Use the thumb to browse through the many symbols; when you find the one you want, select it (Figure A).
- Click Insert and then Close. Figure B shows the resulting symbol. I added a Tab to separate the symbol and the text. If Word indents the symbol and the text, use the smart tag to turn off automatical bullets.
Select the symbol.
You can use the inserted checkmark as any other character.
Word treats this character like any other textual character. You can increase or reduce the checkmark’s size by changing the font size. You can also change its color. This method is available in Excel and most other Office apps.
2. Bullet library
Symbols are sometimes available in the bullet library, but Word will treat the resulting character and its text item as a bulleted list—that might matter, it might not, and it might add behaviors you can exploit. (You won’t use this method in Excel.) To use this route, position your cursor where you want to insert the symbol (bullet) and then click the Bullets dropdown (in the Paragraph group). Select the symbol from either the recently used offerings or the bullet library, as shown in Figure C. As you can see in Figure D, Word automatically indents the item because that’s the default setting (you can change this setting) for a bulleted list.
Select the symbol.
Word indents the new checkmark and the list item, as it would a bullet.
Add symbols to the library
Not all symbols are in the library, but you can easily add most, as follows:
- Click the Bullets dropdown and choose Define New Bullet.
- Click Symbol to launch the Symbol dialog.
- Use the instructions above to select the appropriate symbol.
- Click OK twice. As you can see in Figure E, I added the boxed checkmark to the library.
Add symbols to the bullet library.
At this point, you have one item that Word treats as a normal character—the one in the first list. The two following items, Word is treating as a bulleted list. I’m not suggesting you mix and match; it’s a contrived example and I’m showing you how to use the features available. I’m not illustrating how to create a useable to-do list. So, don’t ley the discrepancies bother you. However, it’s easy to forget you’re using bullets, and might cause a bit of frustration when the list doesn’t respond to other tasks the way you expect.
Once you have the symbol in your document, you can avoid the interface route and simply paste the existing symbol. Select it, press Ctrl+c, position your cursor where you want the new symbol and press Ctrl+v. It’s that simple. You can use this method in any Office app.
4. Alt key
My least favorite way to enter 