[header] How to buy a photocopier for an office [title] Determine if you need an all-in-one photocopier. [step] Consider whether you need only a photocopier or a machine that will also serve as a printer, scanner and fax. Although a multi-function machine will be more expensive, you may ultimately save money over buying a separate scanner, fax and printer. 
It will also be desirable if your current multi-function machine isn't keeping up with the needs of your staff. [substeps] The ability to make color copies will add to the cost of your photocopier.