[header] How to be an organization's secretary [title] Decide that this is the right job for you. [step] Some people think that it is easier to be secretary than treasurer or president, but many meeting veterans will tell you that the secretary's job is much more difficult. [title] Meet with the outgoing secretary if possible. 
[step] Have him or her give you the previous meetings' minutes, correspondences, reports, administrative orders, etc.. with any luck, these will already be well organized and ready for you to take them over; if not, read the next step.