Aligning Interests, Mobilizing Scholarship: Embedding Sustainable Donor-Funded Open Access in the Factor-Inwentash Faculty of Social Work at the University of Toronto
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Slaght, Graeme
Elmsley, Samantha
This lightning talk will address the specific challenges of administering a donor-funded open access collection of social work scholarship, the Sophie Lucyk Virtual Library. Since 2015, the University of Toronto Libraries has embedded a graduate student within the Faculty of Social Work to collaborate with staff, graduate students and faculty to locate, ingest and negotiate with publishers for rights to publish the results of scholarship within a certain subject area. All of this has been supported by gifted funds to the department from the estate of a deceased alumnus. Recently, this effort has been expanded via a new donation and matching funds from the Faculty to be an endowed position, sustainably and permanently assisting with the “greening” of Factor-Inwentash’s research output. The talk will address the particular advantages and challenges of this model of funding for open access. Most of all, it will address how the locus of ‘ownership’ of the project, nominally within the development officer’s portfolio but with significant oversight from the Dean’s office as well, has posed some interesting questions to how the library typically supports open scholarship. How ‘deep’ does the library’s commitment go when, to some, a repository seems like only a highly functional but low-impact container for files. How can we better “sell” the knowledge mobilization inherent in Green Open Access, and embed it within the business practices and workflows of departments and individual researchers? What in fact, is a donor getting for their money? Key take-ways: Demonstration of an atypical funding model for mediated deposit, that embeds open access in the day-to-day operations of a Faculty. Details about the costing out of the model; can it be spread to other departments or contexts? Aligning interests: getting creative about funding and sustaining open access, i.e. how to talk about it in the language of philanthropy. Directly after the presentation is a panel discussion with following speakers of the Ligtning Talks (Round 3): Swatchena, Janet; Kosavic, Andrea; Appleby, Jacqueline White; Šimukovič, Elena; Lujano, Ivonne; Vanderjagt, Leah; Hawkins, Kevin S.; Slaght, Graeme
 Hi everyone. My name is Graham Slad. I'm a copyright outreach librarian in the scholarly communications and copyright office at U of T and my colleague and graduate student Samantha Elmsley couldn't be here for happy reasons and she's done most of the labor on this project so I just wanted to acknowledge her lack of presence on the stage today. When I started doing these slides I realized I'd produced a very verbose title so in response that I produced an alternate title looking the gift horse in the mouth and I'll know if I haven't gone to the horse at the two-minute mark to speed up. So this is sort of another story from the trenches of Green Open Access. It's about a project that's been running at U of T since 2015 in collaboration with the Faculty of Social Work to create a open access collection of faculty scholarship which would be hosted in U of T's repository T-space. The project grew out of the Faculty of Social Work's academic plan which was written in 2011 and in 2015 they realized they hadn't really done anything about the first pillar of their academic plan which was establish an infrastructure to develop and take the lead in knowledge mobilization in social work. So they got together and created a memorandum agreement with the library to basically hire the library's copyright office to do copyright clearance on their faculty's research and ingested into the repository and they did this in kind of an atypical way. The estate just in keeping with this kind of the sub-theme of this conference seems to have been dead people. The estate of a rich alumnus had donated money to the faculty and it's with this money that they secured the funding to support the ingestion into the open access repository and social work the social work I should say the social work faculty has a strong research profile and global public health so it sort of fits open access quite quite well. One thing thank you the horse needs to be coming up pretty soon just one aside dealing with a sort of informal philanthropic relationship has its challenges my colleague Maria who's in the audience has received a phone call from the children of the estate the person who the library is named after just inquiring about the project. Moving on the project structure is sort of that the model is embedding to embed the green open access ingestion into the faculty so we were closely with the research officer we're working on putting buttons open access buttons into the faculty bibliography pages and doing sort of more flashy attention economy stuff on the actual faculty of social works website rather than in the repository itself which we all know can be fairly plain. See in here so it's it's sort of like a typical faculty bib project but with some added skull come literacy to the faculty and communications which I'll get to at the end so so far so good and we've managed to secure more funding and it's now sort of an endowed position in the library that will support the ingestion of social work scholarship permanently on an ongoing basis so here's the horse part so this is great but when we're looking at expanding it making it permanent we sort of have to do a environmental scan of what are the faculty members in the fact in the social work faculty actually doing and there's a fairly small group of them so we can actually do this manually there are 31 of them and we notice right away that 16 of them are active users of research gate and these 16 years I'd uploaded a total of 458 full-text articles into research gate and 313 of these infringe copyright or the policies of the publishers that that sort of as green open access trench workers were we enforce so that's a copyright infringement rate of about 69 percent it's sort of in keeping with some of the recent studies that have looked into research gate usage by by researchers so then I sort of start to ask myself what are we doing exactly are we just sort of a copyright enforcement arm of Taylor and Francis which happens to publish all of the big journals in the field of social work what can we do to sign of kind of create some create some other value aside from doing this work and what can we also what can we also do instead of being sort of corporate enforcement agents when we're when we're reaching out to faculty what can we do to kind of change this conversation more towards the themes of this this conference about ownership about participation and about social justice so with this amazing gift what we're going to start focusing on is sort of the communication piece which I put two asterisks beside earlier in the talk so what that's going to mean is sort of videos of faculty talking about their work to start with thank you very much if you have any questions please feel free to come right up to the microphones we've heard a couple of presentations that we're talking about copyright and either how it's not clear or how we're infringing it and about a year or so ago heard a presentation by Brewster Kale of the Internet Archive whose approach to copyright was well let's just put it up and see what happens you know the legal advice he got bad things will happen but as he pointed out invariably nothing much happened and in a few very cases where something did they took the material off right away and the problem is largely solved and I do sympathize trying to trace down those you know incorrect or incomplete copyright statements is a lot of work but what if we shifted the focus a bit and did it more as a risk assessment and decided so like what is going to happen possibly if we put some things up in the copyright around them as kind of murky so I know a couple if you address that topic I'd just be interested to hear your comments on on that as a strategy oh yeah I I think about that a lot and there are collections that we've brought into our repository that are where the copyrights feeling unclear or we know we're taking a risk when we're doing that but it's interesting the interplay between you know taking those sorts of risks and thinking about what you're like who are you representing when you're assuming those risks like am I assuming risk on behalf of my university when I'm doing that who do I need to ask permission of to assume a risk like that like it's it's we have like these workflows for processing those CVs and it's just really hard to like adjust our workflows to account for sort of like the apparently infinite ways that people express copyright in different ways somebody tweeted that right statement org might be a helpful framework to think about in all of this and we're definitely looking at right statement org is a potentially helpful framework to use with RIR that might yes help us just just get those materials in without fussing around so much with that just to say something a bit more about research gate just in light of that things that have been in the news recently publishers don't seem to have an interest in enforcing their policies on on a site like research gate and they don't seem to have an interest on and you know in set special cases enforcing their policies on institutional repositories either so there I think there is value in a risk assessment framework but I think especially that the project I'm talking about where the faculty members are all publishing in in sort of commercial commercially on journals they've already given up ownership of in most cases of their work and they're much more inclined to participate in the the sort of the economy of attention rather than the sort of things that IRs are really good at which is processing information making things available there's there's other things that have you know there are other pieces of the puzzle that they put they're more attuned to that you know they they're willing to overlook some other aspects that we think are important I just want to add that we in Latin America especially in journals I think it copyright information is a pending task because we always say that Latin America is open and open access and that but actually since my experience with editors so much of many of them are are not aware about permissions and they for example put license like CC buy or another creative commons license but are not sure what they are stating so I think it's a very pending task and and again the how can we solve this is training and knowing more about it the the landscape does vary by institution and if you are functioning in a higher risk perhaps a more litigious landscape then then practicing due diligence and being able to show that with every item that you've deposited in the repository may be prudent I'd like some clarification I have I have a research gate account which research gate made for me I have never deposited anything there in my life every once in a while they notify me that they found another full another full text of some article of mine and they put it on you know I am not a thing about this whole profile every once in a while they ask me am I really the author of this article well I am and so I say yes that that is my entire participation in this process am I supposed to be going through and see if they stolen these things from someplace and and and and I tell them take it off what what is my responsibility here I initially had that one of those emails in my slides like like Graham is this you and you click on it so so there's in some ways yes their recent their their business model is kind of a spam spam model but it's a good question I mean in the research that we did of the social work faculty about three-fourths of the material actually had been uploaded by our faculty members about a quarter of it hadn't uploaded by faculty members at other institutions and these in our faculty members were co-authors and so I'm not sure if some of your material is a co-authored work that someone else may have made available but I know Researchgate you know their data processing bibliographic data processing they may just have pegged it pinged you monthly or something like that with something that's in their database you know you go on to Google you ask how many papers did I do and then if you want to you just go and look for them and and grab them in places stick them on my profile you know it wouldn't be hard to put there a lot of illegal things was that ever asking me do we have any more questions for our speakers this afternoon all righty well thank you again to everybody for your great
 Hi everyone. My name is Graham Slad. I'm a copyright outreach librarian in the  scholarly communications and copyright office at U of T and my colleague and  graduate student Samantha Elmsley couldn't be here for happy reasons and  she's done most of the labor on this project so I just wanted to acknowledge  her lack of presence on the stage today. When I started doing these slides I  realized I'd produced a very verbose title so in response that I produced an  alternate title looking the gift horse in the mouth and I'll know if I haven't  gone to the horse at the two-minute mark to speed up. So this is sort  of another story from the trenches of Green Open Access. It's about a project  that's been running at U of T since 2015 in collaboration with the Faculty of  Social Work to create a open access collection of faculty scholarship  which would be hosted in U of T's repository T-space. The project grew out  of the Faculty of Social Work's academic plan which was written in 2011 and in  2015 they realized they hadn't really done anything about the first pillar of  their academic plan which was establish an infrastructure to develop and take  the lead in knowledge mobilization in social work. So they got together and  created a memorandum agreement with the library to basically hire the  library's copyright office to do copyright clearance on their faculty's  research and ingested into the repository and they did this in kind of an  atypical way. The estate just in keeping with this kind of the sub-theme of  this conference seems to have been dead people. The estate of a rich  alumnus had donated money to the faculty and it's with this money that  they secured the funding to support the ingestion into the open  access repository and social work the social work I should say the social  work faculty has a strong research profile and global public health so it  sort of fits open access quite quite well. One thing thank you the horse  needs to be coming up pretty soon just one aside dealing with a sort of  informal philanthropic relationship has its challenges my colleague Maria who's  in the audience has received a phone call from the children of the estate  the person who the library is named after just inquiring about the  project. Moving on the project structure is sort of that the model is  embedding to embed the green open access ingestion into the faculty so we  were closely with the research officer we're working on putting buttons open  access buttons into the faculty bibliography pages and doing sort of  more flashy attention economy stuff on the actual faculty of social works  website rather than in the repository itself which we all know can be fairly  plain. See in here so it's it's sort of like a typical faculty bib project but  with some added skull come literacy to the faculty and communications which  I'll get to at the end so so far so good and we've managed to secure more  funding and it's now sort of an endowed position in the library that will  support the ingestion of social work scholarship permanently on an ongoing  basis so here's the horse part so this is great but when we're looking at  expanding it making it permanent we sort of have to do a environmental scan of  what are the faculty members in the fact in the social work faculty actually  doing and there's a fairly small group of them so we can actually do this  manually there are 31 of them and we notice right away that 16 of them are  active users of research gate and these 16 years I'd uploaded a total of 458  full-text articles into research gate and 313 of these infringe copyright or  the policies of the publishers that that sort of as green open access trench  workers were we enforce so that's a copyright infringement rate of about 69  percent it's sort of in keeping with some of the recent studies that have  looked into research gate usage by by researchers so then I sort of start to  ask myself what are we doing exactly are we just sort of a copyright  enforcement arm of Taylor and Francis which happens to publish all of the  big journals in the field of social work what can we do to sign of kind of  create some create some other value aside from doing this work and what can  we also what can we also do instead of being sort of corporate enforcement  agents when we're when we're reaching out to faculty what can we do to kind of  change this conversation more towards the themes of this this conference about  ownership about participation and about social justice so with this amazing gift  what we're going to start focusing on is sort of the communication piece which I  put two asterisks beside earlier in the talk so what that's going to mean is  sort of videos of faculty talking about their work to start with thank you very  much if you have any questions please feel free to come right up to the  microphones  we've heard a couple of presentations that we're talking about copyright and  either how it's not clear or how we're infringing it and about a year or so ago  heard a presentation by Brewster Kale of the Internet Archive whose approach to  copyright was well let's just put it up and see what happens you know the legal  advice he got bad things will happen but as he pointed out invariably nothing  much happened and in a few very cases where something did they took the  material off right away and the problem is largely solved and I do sympathize  trying to trace down those you know incorrect or incomplete copyright  statements is a lot of work but what if we shifted the focus a bit and did it  more as a risk assessment and decided so like what is going to happen possibly  if we put some things up in the copyright around them as kind of murky so I  know a couple if you address that topic I'd just be interested to hear your  comments on on that as a strategy  oh yeah I I think about that a lot and there are collections that we've brought  into our repository that are where the copyrights feeling unclear or we know  we're taking a risk when we're doing that but it's interesting the interplay  between you know taking those sorts of risks and thinking about what you're  like who are you representing when you're assuming those risks like am I  assuming risk on behalf of my university when I'm doing that who do I need to ask  permission of to assume a risk like that like it's it's we have like these  workflows for processing those CVs and it's just really hard to like adjust our  workflows to account for sort of like the apparently infinite ways that people  express copyright in different ways somebody tweeted that right statement  org might be a helpful framework to think about in all of this and we're  definitely looking at right statement org is a potentially helpful framework  to use with RIR that might yes help us just just get those materials in without  fussing around so much with that just to say something a bit more about  research gate just in light of that things that have been in the news recently  publishers don't seem to have an interest in enforcing their policies on  on a site like research gate and they don't seem to have an interest on and  you know in set special cases enforcing their policies on institutional  repositories either so there I think there is value in a risk assessment  framework but I think especially that the project I'm talking about where the  faculty members are all publishing in in sort of commercial commercially on  journals they've already given up ownership of in most cases of their  work and they're much more inclined to participate in the the sort of the  economy of attention rather than the sort of things that IRs are really good  at which is processing information making things available there's there's  other things that have you know there are other pieces of the puzzle that they  put they're more attuned to that you know they they're willing to overlook some  other aspects that we think are important I just want to add that we in  Latin America especially in journals I think it copyright information is a  pending task because we always say that Latin America is open and open access  and that but actually since my experience with editors so much of many of  them are are not aware about permissions and they for example put  license like CC buy or another creative commons license but are not sure what  they are stating so I think it's a very pending task and and again the  how can we solve this is training and knowing more about it  the the landscape does vary by institution and if you are functioning in  a higher risk perhaps a more litigious landscape then then practicing due  diligence and being able to show that with every item that you've deposited in  the repository may be prudent  I'd like some clarification I have I have a research gate account which  research gate made for me I have never deposited anything there in my life  every once in a while they notify me that they found another full another full  text of some article of mine and they put it on you know I am not a thing about  this whole profile every once in a while they ask me am I really the author of  this article well I am and so I say yes that that is my entire participation in  this process am I supposed to be going through and see if they stolen these  things from someplace and and and and I tell them take it off what what is my  responsibility here  I initially had that one of those emails in my slides like like Graham is this  you and you click on it so so there's in some ways yes their recent their their  business model is kind of a spam spam model but it's a good question I mean in  the research that we did of the social work faculty about three-fourths of the  material actually had been uploaded by our faculty members about a quarter of  it hadn't uploaded by faculty members at other institutions and these in our  faculty members were co-authors and so I'm not sure if some of your material is  a co-authored work that someone else may have made available but I know  Researchgate you know their data processing bibliographic data processing  they may just have pegged it pinged you monthly or something like that with  something that's in their database you know you go on to Google you ask how  many papers did I do and then if you want to you just go and look for them and  and grab them in places stick them on my profile you know it wouldn't be hard to  put there a lot of illegal things was that ever asking me do we have any more  questions for our speakers this afternoon  all righty well thank you again to everybody for your great
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