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Each agency will establish a collection strategy consistent with its statutory authority that seeks to return the debtor to a current payment status or , failing that , maximize collection on the debt . Agencies submitting payments to be processed via the Fedwire system ( same day payments ) should use the Treasury ECS to submit the payment schedule . Temporary withholdings are normally due to conditions within the country , such as natural disasters , political upheaval , postal disruption , or lack of U.S. diplomatic representation , which make it doubtful that checks will reach the payees . Where the travel advance payment is to be made by an imprest fund cashier , the traveler will submit a properly approved SF 1012 , or SF 1038 " Advance of Funds Application and Account " to the cashier for the advance payment ( I TFM 4-3000 ) . If an agency is unable to meet this minimum , it is within the jurisdiction of each RFC to accept tapes with fewer than 100 records . Credit reports and supplementary data sources , such as financial statements and tax returns , should be used to verify or determine employment , income , assets held , and credit history .