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We also comment on the status of the name ( e.g ., whether it is validly published or not , legitimate or not , etc. ) . Each agency 's system of internal control over , and related procedures for , disbursements should be based on the operating needs of that particular agency and should be in conformity with the related principles and standards for internal management control prescribed in Title 2 of the GAO Policy and Procedures Manual for Guidance of Federal Agencies , and with Department of the Treasury regulations . Federal credit assistance should be provided only when it is necessary and the best method to achieve clearly specified Federal objectives . The administrative control or accounting number , when used , will be placed on the document reasonably removed from the space provided for the official document number ( voucher number ) , so that it will not be confused with the document number . This process , which can be called retrospective georeferencing , is relatively new and to date there is no standardized way of doing it . For miscellaneous payment files , all payments on the tape should be certified under a single paper SF 1166 . This is a mandatory data element , containing the numerical date , in the order indicated : ( yy ) for the last ( 2 ) digits of the year , ( mm ) for the ( 2 ) digit month reference , and ( dd ) for the ( 2 ) digit day reference . Although a well developed shell can withstand an enormous pressure , the sharp knock when reaching the ground often causes it to crack open ' . If it is a legitimate bill , the agency reports it on its next SOA ( section I , line 2.80 ; and section II , part A , column 3 ) as a prior period adjustment . Agencies must service and collect debts , including defaulted guaranteed loans they have acquired , in a manner that best protects the value of the assets .