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Any statement filed must be served upon the reexamination requester in accordance with Section 1.248 . Also removing and renaming files should be used with care , and only when the owner of the files is not available to fix the problem . If you installed the ypbind RPM referenced above , the proper SYSV-style startup files should be ready to go . Notice of such filing shall be served on each adverse party and a copy of each notice shall be filed with the Board . The college file shall be the official and complete personnel file . Outer layers of hypertext and other types of published files should be maintained by the entire community with the Webmaster as educator and consultant . The terms record and file shall be understood to mean any items or collections of information on individual academic employees including transcripts of conversations , recorded and stored in any medium under personal name or by any equivalent identifying number or symbol . Such annual filing shall be made no later than July 1st to be effective August 1st . Currently , no temporary files should be generated . For example , files pertaining to claims of minors should be retained until their majority and the expiration of any statutes of limitations , and certain tax files should be maintained until the client is no longer exposed to liability . Since 37 CFR 1.26 ( a ) precludes refund of an application filing fee when applicant desires to withdraw an application , any request by applicant not to process or charge an application filing fee because the application was not intended to be filed must be in the form of a petition under 37 CFR 1.183 requesting suspension of the rules to the extent that the filing fee not be processed or charged . When a request for vocational rehabilitation is made prior to the filing of an application , the file shall be made up in the county where the injured resides . The substitute specification filed must be accompanied by a statement that it contains no new matter . Depending upon your personal situation , such as your combined income , choosing separate or joint filing can be to your tax advantage or disadvantage .