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If sent by fax or regular mail , they should be accompanied by a disk , with an indication of software used . When the files of the recommended awardees are forwarded to the Directors Office they should be accompanied by a short note from each mentor stating that they are willing to take on this important responsibility . Because AFS is now “ open source ” and is supported by a lively community , it could conceivably evolve one day into a grid file system ; at that point it could be integrated into the system we describe . then it will be informed of the decision at the same time . After the necessary checking , clearing and recording you will be supplied with a Copyright Notice signed by one of the Designated Persons . If they can be taken on board somewhat , we will be more than happy to vote in favor of the text .