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VACANCY ANNOUNCEMENT – CLERK-DRIVER (G-3)
Notícias
VACANCY ANNOUNCEMENT – CLERK-DRIVER (G-3)
25 janeiro 2011
UN Information Centre, Rio de Janeiro
Responsibilities:
Under the guidance of the Director of the UN Information Centre (UNIC)/National Information Officer, the Clerk-Driver will be responsible for the following duties:
Clerical Duties:
Provide general office support; use standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc.; maintain calendar/schedules; monitor changes and communicate relevant information to UNIC staff and those outside the Centre, as needed.
Operate and maintain a variety of office equipment (e.g. photocopier, facsimile, printer, scanner, etc.); assist in providing software and office equipment support.
Screen phone calls and visitors; respond to moderately complex information requests and inquiries (e.g. answer requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling.
Maintain files (both paper and electronic) and databases for the Centre.
Assist in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
Assist in the handling of daily administrative issues.
Assist in the organization of events.
Assist in drafting correspondence.
Mail/Communications Duties:
Receive incoming pouches, incoming mail, express mail, and parcels; verify airlines and courier documents; prepare customs declaration in the case of parcels and ensure proper coding, authorization, and addressing; and ensure that outgoing pouch and courier shipments are processed to meet pick-up schedules, and that incoming pouches/courier shipments are processed in a timely manner.
Log incoming items and notify UNIC staff of any discrepancies (e.g., missing pouches, incoming mail items, incorrect pouch numbers, misrouted pouches, etc.) and follow-up as required; track the distribution of outgoing mail, as well as pouch service and follow-up as required; deliver and/or distribute urgent mail/messages as needed.
Update and maintain distribution lists; assemble documents, reports and other materials for dissemination, where possible using electronic formats; coordinate courier services.
Collect all incoming registered mail from Post Office.
Driver Duties:
When necessary, drive UNIC Director and visiting senior UN officials to and from official functions and events; provide transportation for other UNIC staff to official events, as needed.
Other Duties:
Perform other duties as assigned.
Competencies:
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Knowledge of driving rules and regulations. Knowledge of the area and the current condition of roads and highways, security and safety awareness; familiarity with frequently traveled routes and routines of the more senior staff or the officers.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Qualifications:
Education: Completion of high school or equivalent diploma; specialized clerical/secretarial training/courses are desirable. Incumbent must have a clean, valid local driver’s license.
Experience: A minimum of three years progressively responsible experience in administrative and office support functions within a large organization; experience within the UN Secretariat, UN Common System or other international organization is highly desirable.
Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency (written and oral) in English is required. Fluency in Portuguese (written and oral) is required. Knowledge of another official United Nations language is an advantage.
Disclaimer: Please note that external candidates will be graded in accordance with the current recruitment guidelines. This means that external candidates may be recruited at a lower level than that of the advertised level of the post.
Applications:
Please send your curriculum vitae, signed UN P-11 (click here) and relevant certificates to:
recruitmentCD@unicrio.org.br
All messages must have in the subject line specified: CLERK-DRIVER (G-3)
Date posted: 19 January 2011
Deadline for applications: 18 February 2011
(Published in January 19, 2011, republished in January 25, 2011)