The city ledger also contains house accounts, such as management dry cleaning charges, or local phone call charges which are usually adjusted (written) off at the end of each month. The advance ledger is aptly named because it is a ledger for guests who have sent money in advance to either pay for or guarantee their stay. These funds are posted to the advance ledger when received by the hotel, and then transferred to the guests folio (in the guest ledger) upon arrival of that guest.
The city ledger encompasses house accounts like dry cleaning charges and local phone call fees, which are usually written off at month’s end. The advance ledger is aptly named as it tracks payments made in advance by guests for their stay or to secure a reservation. These funds are recorded on the advance ledger upon receipt by the hotel and then transferred to the guest's folio (in the guest ledger) when they arrive.