DMA - DuCharme, McMillen & Associates, Inc.
Property Tax Assistant
Why are long tenures and low turnover rates the norm at DMA? When you are an employee owned company, you are all about your employees, and here is proof:

2023 Great Places to Work CertifiedEmployee stock ownership program eligibility begins day one of employment. ESOP contribution is targeted at 6% of your annual compensation.Company aid Paternity & Maternity Leave.Generous PTO package plus 2 paid floating holidays and 1 day of paid volunteer time off.Company match charitable givingFitness Reimbursement program.Home office equipment reimbursement.Multiple benefit plans, eligible day one of employment.Modern, laid back office environment.Executive team invested in the success and happiness of our employees.

Position Summary

The Property Tax Assistant provides administrative support to team members in the personal property compliance process.

Essential Duties And Responsibilities

Perform property tax data entry into PTMS, OneSource, PowerPlan, and DMA’s internal software PTCASort and distribute incoming mail to the appropriate individualsCreate folders and file tax renditionsManually prep all tax renditions as directed by the analystsCreate and seal mailers to be given to the mail clerk for mailingLog certified numbers into PTCA for tax return filings and tax billsContact taxing authorities to request informationAssist with filing of extension requests and updating PTCA accordinglyCopying and scanning of Returns, Renditions, Notices, Tax Bills, Work papers, etc.Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA’s web portalEnsure all applicable returns/renditions/tax bills and remittances are printed, matched, scanned and mailed in a timely manner

Non-essential Duties And Responsibilities

Preparation of tax payments on behalf of clients for jurisdictional liabilities by assigned due dateCompare preprinted rendition information to PTMS and update the system as neededAssist team members in preparation of exception reports and addressing client inquiriesPerform other duties as assigned

Education And Qualifications

High school diploma or equivalent required0-2 years’ office or administrative experience preferredIntermediate knowledge of Microsoft Word and ExcelFamiliarity with database entry with high level of attention to detail and accuracy of data entry workStrong verbal and written communication skillsAbility to multi-task and meet required deadlinesOrganization and the ability to excel in a fast-paced environmentAbility to work overtime as required


Indianapolis, IN