CivicMinds, Inc
Accounting Coordinator
THE ROLE
Job Location:This position is located in our main office in Fairfax, VA.
Essential Functions:Prepares invoices for entry into QuickBooks (approx. 400-600 weekly)Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit termsGathers pertinent information to create invoicesEnsures billing and receivables are correctly processed in a timely manner using QuickBooksAddresses and corrects any discrepancies in account portfolios, invoices, or billing.Summarizes current financial status by collecting information and preparing outstanding customer and vendor reports.Support Billing team to enter vendor payment terms to match the due dates with the payment cycle.Work in Excel to maintain spreadsheets and track billing status/progressMaintains customer confidence and protects operations by keeping financial information confidential.Performs other related duties, as assigned.
Education/Experience:1 year of experience in high volume invoice/billing using QuickBooks in a professional setting is required
Additional Requirements:Excellent time management skills with a proven ability to meet deadlines.Strong analytical and problem-solving skills.Excellent interpersonal skills and customer service skills.Excellent organizational skills and attention to detail.Excellent Verbal/Written Communication SkillsProficient with Microsoft Office Suite or related software.
Benefits include: • 20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, & 7 Company Paid Holidays) • Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium • Dental & Vision Insurance • 401(k) Retirement Plan with up to a 4% company match vested immediately • Basic Life & Supplemental Life • Short-Term & Long-Term Disability • Accident & Pet Insurance • Corporate Sponsored Events • Paid Professional Development & Salary Incentives through Learning/Certification Opportunities •
Fairfax, VA