a method , process and apparatus for automating software record creation are disclosed . in a preferred embodiment of the present invention , although not limited thereto , the present invention uses a unique email address as a proxy for and to correspond to a specific database table that in turn is associated with a specific user . in the context of an inventory system and this preferred embodiment the present invention enables an information object , such as a photograph , to be captured remotely and transmitted over a communications network to a proxy email address where it is automatically processed into an inventory record on the desired inventory list without the user needing to have any further interaction with the inventory system than the transmission of the object . additionally , in this preferred embodiment that utilizes email as the transportation method , inclusion filtering is employed to restrict data submission thereby preventing or greatly mitigating false record entries .