text: Mr Howard: Dear Mr Tokken and Mr Hugh, I regret to inform you that due to unexpected technical problems in our building our meeting will have to be rescheduled.
  Mr Tokken: I am sorry to hear that. Unfortunately, tomorrow is my last day in New York. Is there a way to meet in a different location?
  Mr Howard: In that case, I will talk to my boss. I will keep you updated. 
  Mr Hugh: I will be still in NY, but tomorrow is also my preference, as my agenda is fully booked for this week. 
target: Mr Howard will try to reschedule the meeting, but Mr Tokken and Mr Hugh have already tight schedules.