We received an excellent question this week from Facebook: How do you prepare for unexpected guests?

This subject is often a concern because the number of guests in attendance affects so many aspects of your event, from food quanities to rentals to the room layout and beyond. The type of function (corporate, social, or wedding) and the style of the meal (reception, buffet, or plated) also play a role.

Of course, the simplest answer comes from the old adage, "the best defense is a good offense." Try to be as vigilant as possible in collecting and tracking RSVPs from those you invite. There are several ways to accomplish this:
While ideal, we understand that a 100% accurate guest count is not always possible; however, we can only accommodate overages to a certain degree. When in doubt, give a higher guest estimate than you've confirmed, and bring to-go containers to take home the extra food. Only you know your guest list and whether those on it are likely to attend unexpectedly or bring uninvited guests of their own. Plan your function style and menu options based on this information as well. Do not have a plated dinner if you cannot be very sure about your guest count, as this is the most difficult style to adjust at the last minute.
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