Frequently Asked Questions

Planning your wedding is a rewarding, yet challenging exercise. Our dedicated staff is here to help and relieve you of some of those tasks. Below are some frequently asked questions about our venue. If you still have questions, don’t hesitate to ask.


Q: How far in advance do I need to book my wedding date?

A: As soon as you have a specific date in mind. Our dates book up quickly.


Q: How do I know when to tell Rancho de las Palmas what my final count is, what menu I would like, what linens I prefer and how many tables that I will need?

A: You will receive a detailed packet of information approximately 6 weeks prior to your event. This packet will include an informative letter, a reception checklist and a table chart. You will not have to worry about that until then. If you would like one earlier than 6 weeks, please contact us.


Q: When do I schedule my rehearsal?

A: Please contact us as soon as you know the date and time you would like. Our rehearsals usually take place on Thursday and Friday evenings or Saturday mornings. There is no charge for your rehearsal.


Q: Do you have a location fee?

A: Yes, starting at $2,500.00. We have receptions year round. Please ask about last minute specials.


Q: Are there hotels nearby?

Grand Vista Hotel

Phone: (805) 583-2000

Best Western Posada Royale Hotel & Suites

Phone: (805) 584-6300

Courtyard Ventura Simi Valley

Phone: (805) 915-5000

Day of Event

Q: Can I store items on the property prior to my wedding day?

A: No, items can be dropped off on the morning of your wedding.


Q: How late can we play music?

A: Music must be off by 11:00PM. Music cannot be played after 11:00PM.


Q: How many people can I fit in the pavilion if I want a dance floor in the center?

A: The Pavilion can hold 232 guests.


Q: Are the twinkle lights, in the pavilion included?

A: Yes, the twinkle lights are kept up all year long.


Q: Is there a cake-cutting fee?

A: No, our staff will cut and plate your cake, at no additional charge.


Q: Is fabric included?

A: No, all fabric is a decorative item at Rancho de las Palmas.


Q: What size tables do you provide?

A: We provide 72-inch round tables.


Q: How many guests can your tables accommodate?

A: Our 72-inch round tables seat up to 12 guests. Our smaller tables seat 6 guests.


Q: Do I have to use your chairs?

A: Our chairs are the most popular white folding wedding chairs used for weddings. They are very comfortable. However, you do not have to use our chairs; you may rent different chairs for an additional fee if you desire.


Q: Do you use the same set of chairs for the ceremony and the reception?

A: No, there will be two sets of chairs provided for your convenience.


Q: What linen colors do I have to choose from?

A: You may choose from either white, ivory or black floor length linen. We have an assortment of napkin colors to choose from. There is a color chart in our office. We also offer a beautiful organza or satin overlay, at an additional charge.


Q: Are heaters included?

A: No, heaters may be provided at an additional charge.


Q: Is the dance floor included?

A: No, the dance floor is a rental item.


Q: Where will the bar be located?

A: The bar is set-up and located on our cocktail patio. In the winter months, the bar is set-up on the inside of the pavilion.


Q: Where will the buffet be set-up?

A: The buffet can be set-up in our buffet room, which is the covered area connected to the pavilion. In the summer months, there are quite a few places outside that the buffet can be set-up.


Q: Can I have candles at my wedding?

A: Yes, as long as the candles do not have open flames. They have to be enclosed with a hurricane lamp.


Q: Can I have birdseed, rice or confetti at my wedding?

A: No, we allow rose petals and bubbles.


Q: Is fabric included?



Q: What if it rains on my wedding day?

A: We can install a 40×60 white tent with windowed sidewalls for an addition $1500.00. If it looks like it may rain within the week prior to the event, it would give you peace of mind. Rancho de las Palmas is very easy to tent.

If it rains, we would seat your guests at the tables under the tent and have your ceremony inside.


Q: Do I need additional insurance for my event?

A: Yes. Our insurance covers general liability for the property (e.g., someone trips and falls on the grounds). But it does not cover if, for example, a guest who gets intoxicated at your party, gets in their car, and causes an accident. Additional insurance protects you and us.


Q: What if I can’t get insured?

A: We highly recommend wedding insurance from RV Nuccio, Fireman’s Fund Insurance at 800-ENGAGED. Insurance from WedSafe is not acceptable.


Q: What if you don’t receive the proof of insurance?

A: If we do not receive your proof of insurance, your event cannot take place. No special circumstances are acceptable.


Q: What about the other vendors I hire? Do they need insurance?

A: Yes. Anyone you hire that will be entering our property on the day of your event must have a certificate of liability insurance on file at the location. If they do not have insurance, they will not be allowed to work on the property on your date.

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