The Ultimate Cloud Real Estate Scenario

As a real estate agent, you may have contemplated moving to the cloud. But uncertainties may have stopped you. Perhaps you are unsure of what to expect and you're just not sure how it will benefit you and your business. If you're unsure where and how to start your journey to the cloud, here is a little scenario of how it could happen.

Moving documents to the cloud

The first problem: storage space. You have several options here. You can reclaim the file cabinet space by scanning all of your existing paper documents (or hire someone to do it for you), or you can keep your existing paper files and just don't add anymore. All of your documents can be stored in the cloud. If you need a paper copy of a document, it can be printed instantly, so there's no reason for big, bulky file cabinets to take up all of your office space.

The cloud helps you save space, time and money

Office space costs so much. Again, there are several options. You can move your office to a smaller venue since you no longer need all that storage space, or you can eliminate your office altogether and work from home and wherever you happen to be. The cloud is like having your office with you at all times. If you have a decent smartphone, tablet or laptop, you can work on the go. With Google Drive, you have access to the entire Google Docs suite so you can create, store and manage documents, spreadsheets and presentations even if you don't use Microsoft Office.

Once you create a document, it can be shared from Google Drive, Dropbox or whatever cloud service you are managing the document in. Let's say that you meet the client at the property they are considering buying or even at their home. With a tablet or smartphone, you can use an app like Docusign to legally sign documents right from the mobile device. So there is no reason for extra trips to an office (that you may not even have since you don't need one) and all the paperwork can be completed right on the spot. You don't even have to have the client physically there as documents can be emailed or shared with the client through cloud services, they can sign the document and send it back.

Keep your data secure with cloud backup

As with any confidential and important documents, security is a concern. The best option is to use a cloud backup service like cloudHQ. The cloudHQ service replicates all of your data to a backup account in case something happens to any of your files or documents in your main cloud account. The replication is instantaneous so any changes you make to documents are updated in your backup account immediately. Data loss can be devastating but with a good, secure backup plan using a service like cloudHQ, you can rest assured that your data is safe.

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