Take the hassle out of note-taking with Otter.ai

Posted by Mia Hatton on 18-Dec-2019 12:08:19

In ai use case, quick win projects, accessibility

How much time is spent taking and distributing minutes in your organisation? How often are your staff impacted by miscommunications, forgotten action points and lost meeting notes? All of these losses can be avoided when you use an AI tool to automatically generate searchable transcriptions of your meetings.


  • An account with otter.ai gives you 600 minutes of transcription every month for free and allows you to share your transcriptions as .txt files.
  • For 6000 minutes per month and advanced order export, you will need a premium plan from $99 annually.
  • If you have meetings online, you will need a Zoom Pro account to integrate with Otter.ai.


Steps to success:



1. In a face-to-face meeting, launch otter.ai in your browser or mobile app.
2. Tap the 'Record' button to start recording your meeting.
3. Give your meeting a title.
4. Hit the stop button when finished. Otter.ai will notify you when your transcript is ready.

When your transcript is ready:

5. Open the transcript and make any necessary edits or add highlights.
6. Export the transcript using the menu icon, or share it via a link or email.

There is much more you can offload onto otter.ai. Once you've got started, you can sync it to your Zoom or Dropbox recordings, identify speakers and sync it to your calendar for automated titling of your meetings.

More quick wins

Now that you’ve seen how just how quick and easy it can be to infuse your business processes with AI, why not check out a few more of our quick win projects that might be relevant to your business? Get inspired, download our free 7 Quick Wins Projects guide and start winning with AI today.