Administrative Assistant

Administrative assistant sought to be a part of a team environment at a real estate and property management company. Candidate must be professional, possess strong interpersonal, communication and organizational skills and be highly effective multi-tasker. Proficiency in Microsoft Office is required. Position will encompass various types of data entry, as well as reception and general administrative duties. Candidate must be very organized, able to adapt quickly to new tasks and be detailed oriented. Must be extremely friendly and outgoing as the first face customers/clients see, and speak with.

Bachelor’s degree preferred.

1-2 years experience as a Administrative Assistant required.

Job Description:

Must have an excellent personality, communication skills and phone manners – Greet Guests, answer multiple phone lines

Must be detail oriented

Support multiple staff members through answering phones, filing, client/vendor interaction, lead distribution and data entry

Strong general computer knowledge with proficiency in Excel, PowerPoint and Word

Ability to adapt quickly to changes and new computer software

Manage office inventory and supply orders

Update and maintain client/customer tracking database

Must have strong organizational skills, good follow up, and be quick to adapt to new tasks

Must be able to work independently, self directed and with a team

Create specialized detailed reports for management

Filing, scanning, faxing, and data entry

Manage schedules

Special projects as assigned

Ability to communicate well with clients and senior management

Must be an honest reliable worker

Must be very familiar with Gmail, Google Drive and all the features and applications

Ideal Skill Set:

Completes work accurately and is detail oriented. Delivers quick results in a fast-paced office environment. Follows established systems and makes process improvement recommendations for maximum efficiencies. Is driven to serve others, grow and work well with a team Works with a servant’s heart mentality. Strong organizational and technical skills with proficiency in all Microsoft Office Suite and Adobe Acrobat Excellent oral communication skills; Proficient and accurate typing skills; Excellent writing and grammar skills, with a strong emphasis on accuracy and proofreading; Excellent Internet research skills; Self-starter capable of proactively anticipating and implementing routine tasks without prompting; Attentive listener who follows directions accurately and is detail-oriented; Effective problem solver who displays good judgment and is flexible and reliable.