ERP Ledger covers accounting, sales, purchasing, inventory, assembly production and project management. Thus their are multiple reasons for selecting and implementing the system. The implementation strategy also depends on how ERP Ledger should be used.

New Company
A new company does not have accounting or other historical data to be entered into the system. For a new company you only need to finalize the chart of accounts (COA), set some structural parameters (e.g. departments, warehouses) and enter the products and services you'll be selling.
For a new company it is easy to set ERP Ledger up to be used for accounting as well as for logistics processing.

Existing Company
If your company has been in business for some years you have accounting data, customers, products and other data which needs to be transferred to ERP Ledger. This is called migration. Please check the migration documents for more information.
In this case there are two basic implementation strategies:

  1. accounting will be done using a different system e.g. the currently used system (excluding accounting)
  2. system will be used for real accounting (including accounting)

1) Excluding Accounting
System start is easier because you don't have to start at a particular month of the year. Data entry mistakes can be corrected without thinking whether and how they may impact the accounting part. It is well possible to start using sales, purchasing and inventory and to start with accounting 6 months or 1 year later.
The main advantage of this strategy is that you become familiar with the system while your accountant doesn't have to worry about inconsistencies or more work.
Therefore we recommend this strategy for companies already in business.

2) Including Accounting
Throughout the world accounting is done on a yearly base. Yearly accounting will start at a given month and end 12 months later. At that point in time you calculate (a) how much you earned (P&L statement) and (b) assets and liabilities of the company (balance sheet). The company as a legal unit has to pay tax in relation to its performance (P&L statement).

It makes sense and is considerably easier to implement a new accounting system at the start of a new (company) year. In practical terms this means that you want to start the implementation 3-4 months before the company yearend. For obvious reasons the company's accountant is very busy at this time of the year. Therefore you should start early to become familiar with the system and to prepare the necessary data.
Choose this option if you are close to your year end anyway, the data volume is low or you feel comfortable with migrating your accounting data.


We help you to migrate your data into Ledger123.