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Poster Printing: How it’s Done


So this is a quick video to take you through some of the basics of scientific posters So, a few things to know about posters. They should be visually attractive. They are usually something you, or academics, would do at conferences. They are often up on the walls, or on boards around the room. People mill around and they pick out the ones they want to talk more about, so they need to be reasonably eye-catching. They should be concise. You will have a limited amount of space that you need to get something, which might be a whole study, on. So you need to think carefully about the most important information. They need to be clear. You need people to be able to see some detail from a fair way away, so they want to have a further look at it. Nevertheless, they need to be academic and formal. So they still need to follow some of the requirements that your other reports or essays also follow. In terms of them being written in good, clear English and grammatically correct. And also sometimes following some of the conventions of how you title and layout some of the information. So, this is an example of a decent layout. So you can see we've got the title clearly at the start. It follows a similar kind of pattern that your reports might do, so your lab reports. So we still have an abstract, there's an introduction, you might have a table or a materials and methods section. You've still got results and conclusions There's figures in there as well, and they are often the best way to get information across clearly and quickly, and make it look visually attractive. and you'll notice at the bottom that there are references. So, even though this is a poster, you still need those references. Still using Harvard APA referencing system, as well. So, a few things to think about type and colour. So, it's nice to have a colour background, but I would say that it needs to be a muted one. So not something that's too strong, but something where you still have a contrast between the typed word and the background. But that said, it is nicer than a white background, because it is more eye-catching and sometimes it is easier to read. Also, making sure you don't over-clutter your poster. So leave some clear space. Also, thinking in terms of making sure that things follow a kind of logical progression. So, if I briefly go back to this layout, people tend to read from left to right, and top to bottom. So that's why we've got the title at the top, then abstract, introduction, and then go to the other side to read the results and conclusion, so it follows a logical order. And you can see here, there is still clear space. Also use a sans serif font. It basically means use a clear font that doesn't have too many fancy bits on it. So, anything that looks like handwriting, or old fashioned type, can be quite difficult to read. So, sticking to something like Calibri, or Arial, or something like that. Obviously, making some things obvious. So, your big title, you might want to be 90pt. Section headings 32-36 pt, main body 22-28pt. So fairly big type, as well. Which also underlines why you need to be quite concise in what you are writing. Also, we'd recommend 1. 5 to double line spacing. So you are leaving a decent amount of space between the lines, which again makes it easier to read on a poster. A few little bits about labelling. You definitely want figures on a poster, you don't want it all to be written text. You need something eye-catching and interesting to look at. So you may have figures, graphs, photographs, tables of information. They all need to be labelled, as well. And they all need to do something, too. A figure legend, as it says here, will go at the foot of the image. But also, you have that figure legend in there, saying Figure 1, so you can refer to it in the text. So they should be in there for a reason, and they should be helping to illustrate something that you are actually saying. So you don't want little bits of clip art, or photographs, in there for the sake of it. They should be related to what you are saying. Same with something like a table. So if you have got a list of results to want to give, putting it in a table may be better. They need to be labelled at the top, as this one is, and everything needs a title, as this does as well. So, probably the best way of illustrating this is to show you a few things. So this, for example, is a example of a not very good poster. So you can see that the two pictures there, the two figures, don't have any title. They don't have any legend. So, I'm not convinced that the person who has put them in is actually going to speak about them in the text. The title isn't very clear because they've used some kind of weird word art, so if you were standing far away from it, you might be able to make out Gobi Desert, but maybe not the first couple of words. It's got quite a distracting border around it. It's got a very dark background, and then the actual text is on different colours which is a bit confusing and sometimes means the contrast isn't very good, particularly in the Methods section and the Results section, where the background is quite dark. Also, things aren't quite in order. So you've got the Abstract, but then you've got a figure in the way You've got the Introduction, but for some reason it's followed by the References. You've got the Methods and the Results, but the Methods are really big, and the Results are really small. And then you've got the Discussion and Conclusions kind of shoved towards the end. So it would be much better to have it in columns, justified with each other, so you can make out what section is doing what. That's in comparison to this one, which is much better. It isn't perfect, it could be more interesting, but it is a lot clearer. So, we've got a fairly muted background, a surround which isn't too distracting. The title is clear, it could maybe be a bit clearer, it could be a bit bolder. But you can see that everything is justified. We've got the Abstract, the Introduction and the Methods, so it follows a logical path. We've got some figures in the middle which are labelled and have titles. So we'll assume they are going to talk about it in the text. And then we've got Results, Discussion and Conclusions, and References at the end. So it follows a kind of logical path, you can follow it through from left to right and top to bottom. So, things to check about your posters. Is the format clear? Does it follow a logical path? Are your diagrams, figures and graphs reasonably clear? Are they titled? Can you see at least some detail on them from far away, so they are attractive? Is the text clear? Have you used a reasonably sized font, so is the main body at least 22pt? Have you left at least 1. 5 to double line spacing? And, you yourself, if you put that up on the wall and step away from it, is it eye-catching? Is it something that would make you think 'right, I want to go and read that further'. Further help, as well, if you want some help on technically how to do posters, if you go on the Skills for Learning website, and look at the Workshops tab, and look at Digital Skills, our Digital Skills Team do run sessions on how to do poster presentations in PowerPoint, and set them out. So that's a really useful thing to attend. And this is the information about our Skills for Learning Website. There's also another Guide on there with more detail, on Poster presentations and all sorts of other Scientific Writing as well, and also other ways you can find us including our Blog and Twitter.




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Hello every one! And welcome to the las tutorial of this InDesign scientific poster tutorial series. In the last few tutorials we created this first draft of our poster which you can see here. If you like you can click on this one to watch the previous video. Other wise we get started with todays tutorial. We are still missing some features in InDesign which we didn't discuss in the previous tutorials so in todays tutorial I will go over some stages of the poster till the finished product using those screenshots over here and I'm going to take especially a look at character styles, we're going to take a look at text formatting, basic layout how to use align functions in InDesign. And then we also going to discuss a very important step, exporting your poster to get it out for print. Also we will take a look at the process, so which design ideas and which things change along the way when I created those posters. So let's get started right away. Over here you see the second version of the poster and you see we have a lot of text in there now. So let's go into InDesign and we're going to discuss some text functionality's. We have here now some sample text and the first thing you can see is that a lot of the words are underlined. This is because of the spelling correction. To change that we can edit our "basic text", this is the Paragraph Style for the text over here. And under advanced character formats you can set the language to German, Because at the moment this is in German, the poster. We click on OK. All right, if we take a closer look at our text now it's always a good idea to have some bullet points instead of a big chunk of text. So you can archive this by selecting the text or the paragraphs you want to have n bullet points. And on the paragraph styles you can click on this symbol over here. It might also help to go on *Type* -> *Show Hidden Characters*. This way you can identify what is a paragraph. Also sometimes the text can look batter if it's justified. Like this. If you should justify your text or not is often quite a debate so it's really up to you and your poster what you think looks better. Sometimes if you have latin names or want to emphasise certain words, so the key points you might want to make things bold or italic. to do this I would recommend to define character styles. You can do this by clicking on this panel here and then go on New Character Style. Let's call this one "Bold". And then we go on edit bold. And in here on basic character format we will set the font style to bold. We do the same thing for italic. In this case we can emphasise the word "Gewässer" by clicking on this one. Or for example "Abbildung 3" we click on bold to have this bold as well. Let's quickly make the one for italic. So in this case one point you might have bold for example, would be our goals ("Ziele"). Like this. Also if we take a look at the hyphenation you see we have here a lot of hyphenations going on at the moment. You can change this, if we go on our basic text, we go on edit again. You can go on our hyphenation panel, were we really can tweak the settings if we want to have very long words hyphenated or not and also the easiest thing is to go with this leaver here. So we can say we ant better spacing, if we have the text justified or we want to have fewer hyphens, which how ever can sometimes lead to our letters get a little bis squished together. So you just can play around with this as well. If you would like to have a more detailed description of the paragraphs styles we created you find those in the tutorial before. OK. I also wanted to point out that we did change some things layout and contend wise. So if we take a look at those two posters we have the first one on the left, and the second version we just looked at on the right. On the right side we removed the abstract. Some times you don't really need an abstract for posters, or some people are saying you don't need an abstract at all. And instead of an abstract we included a material and method section which briefly explains the methods we used in the three separate projects which are explained in the columns you see there, the three columns. Also you see we included some boxes to hold the pictures for each of the projects. And if we take now a look at the version three of this poster, you see now we have all of those pictures included and I briefly show how you make those boxes in InDesign and how you import your pictures. We are using rectangular boxes like this one here and in this case they are just filled with a white color like this. And we don'T want to have any borders. You can then go ahead and just rescale them if you want to on the corners or also you can set the width and height of the box over here. However we have just copied this box for the other one as well. Now we can go ahead and just import our pictures, in this case we have a jpg and then an illustrator file which we just drag and drop into InDesign. In here I can just click and drag and I will get those pictures in the right proportions. With this pictures over here we're just going to set round corners like this. And we position it roughly were it should be on the poster. Something like this. We can keep the background at the moment as a reference to do the layout later on. You also see we have a picture of the first person on the poser. So if you have some people who need to provide pictures or information make sure you contact them way ahead of the conference so you have time, or they have time to send you all the information and you can incorporate those things into the poster. This is the next version of the poster, and you can see we have included a little QR code down below. This is the basic link to our website, GeneStream. De And you can make those with simple QR code generators. I will put a link in the YouTube description below to the one I used. I would recommend to use one which has a SVG output format so this means that your QR code is vector based, you can edit it in illustrator and then you can put an Illustrator file onto your poster in InDesign. In this version of the poster you see, if you compare those side by side hat the color has changed a little bit. And this has something to do with transparency settings inside of InDesign. If you don't know how to solve this problem this can drive you a little bit crazy because all your colors look a little bit num and dull. And if you change this to RGB it will look a lot better. And especially if you send your poster around, on a computer, as a PDF for people to look at it looks a lot better with the settings I'm going to show you now in InDesign. If the transparency settings are already set to RGB every thing will be fine but it'S always a good idea to check. In this case this is on CMYK and you can change those things in *Edit* -> *Transparency Blendspace* and you set this to RGB. And now take a look at the blue background and you will see a change. You see the color is now a little bit brighter and not so dull as before. Now you can see we have changed a lot of small details in the poster for example we have included some logos, we have included additional figures also we have included pictures of our partners, of their logos and so on. ANd you can see there are some comments on the poster, so I already got some feedback in for things that should change with text or some figures. And if you want to get some feedback, it's a good idea to send it around as a PDF or you could also print your poster in a bigger size maybe like this, two dina 4 pages. And then just take it to the lunch room of your department take some post-it's with you and some cookies and make a little note that says: Every one who has any idea how to improve this poster just write a note and stick it on the poster on the spot were you would change something and you can get a free cookie if you do so. So lot's of people will give you feedback this way if they spend some time in the lunch room and have a coffee. In this version of the poster you see the layout has changed a little bit, so things were shifted around and look more cleaner. So we go into InDesign and take a look at the align tool and also some other tricks that will help you to get a nice layout and everything aligned really well together. I will show you now some tips and tricks how to do a good layout. We have a lot of tools in InDesign which can help us. The first one are smart guides, so under *View* -> *Grids and Guides* you can activate those. Smart guides will help if you move things around, to make them stick to certain anchor points and also objects relative to the objects which you are moving. If we take a closer look at these pictures for example we have now moved this one, so this is totally out of place. And one really useful tool is the align tool. If you don't have this panel here, you will find this under *Windows* -> *Object and Layout* -> *Align*. If we now select all of those pictures, we press the shift key to do so we can then press on align objects, on this one "Align relative to top edge" and all of them are aligned. We also find here the distribute spacing function so if we select two objects, we select this blue box here and for example the picture which should be relative to the blue box and we say we want to have a spacing of for example 15 mm we can then click on this one here, and this moves the picture up a little bit. If we want to have those 15 mm for all of our pictures we again select those an press this button to set this pictures here also at the height. If we then wan't to have the text boxes also 15 mm away from the pictures here we can't really do this using those functions here, so there is a workaround. Let's zoom in. We can then create a empty box like this let's give this one a fancy color that we don't miss this one. And if we then take a look at the height we can set in here 15 mm. And as we have the snapping activated (the smart guides) we can easily align those things. And we move this up like this. Now we can take the box to the other columns as well. The last really useful thing are guides and you can just pull them out like this and you can align objects to those guide lines as well. You can also take those from the sides. To do this you need to have those rulers activated and you find those under view and here you can show and hide the rulers. Also you should be aware that those guides can be placed on different layers and you also can lock those if you want to. If you don't want to use those technique with those boxes for the pictures over here you also can use guides. With the guides you can do this trick with the spacing as well so you would be able to get the 15 mm distance from your pictures to your boxes right here. So using those guides and all the other features I showed you as well as the predefined columns we have it's a really easy task to get a nice layout within InDesign. This takes some practice and there are several ways of doing things just try out the different tools I showed you and select the ones which work best for you. Also let me quickly point out that we converted a lot of the text to bullet points as well to give this poster a better structure. While the layout was already finalised we still were working on this poster as you can see on the next version. And we changed some pictures and some text. However the layout did stay roughly the same. However we added some conclusions down here, you see the bar, the "Fazit". And this pushed down our partners and the QR codes quite a bit however I didn't want to do all the things again with the layout because it'S already quite tight with the space and not much space left. So if we take a look with the next version you see that we just extended the space of the page a little bit. So I will show you this as well. And the idea here is, if you take the page or the poster you printed you can just print it on the same size but then you just make it a little bit smaller and you cut away the rest of the paper which isn't printed. So this way the poster will have the same size, it will still fit on a normal poster wall but is a little bit narrower, but no one will notice these few centimetres and you still keep your nice layout. So this is kind of an emergency solution, so let's see how we are doing this. If we take a look at this poster right now, you see that we have a lot of stuff down here, which is really on the edge of the poster because we added this little information down here and this pushed the layout of the rest down to the edge of the paper. You could now go ahead and change all the layout again and smash things more together but instead you can also just increase the size of the spread. So to do this you would go under *File* -> *Document Setup* and in here for example were just going to ad 10 more cm on the height of this document. We click on ok and you see it has added those things. This is a little bit to much, but just in principle you would now also go ahead and unlock all layers and now you can go ahead and select all of those things and then we move this up step by step so we have it in the centre. Something like this should be fine. And now we can reduce the size of the spread a little bit more that we don't have so much empty space right here. So maybe something like 5 cm less should work fine. Yes, even a little bit less, but you get the idea how to get the spread into the right size. So now the poster is finished and we can go into InDesign again and I show you how to print this. I should really recommend if you print any thing, make sure that you go to the printer or printing service ant your university and talk with them which settings they really want. Those settings I show you here are kind of some general setting which should work but the best idea is to really talk with the guys who will print your poster. We have here our final poster and now it's time to export this for print. You can go on *File* -> *Adobe PDF presets. * and select high quality print. We select a destination where we want to save our document. We click on Save. And in here you can set a lot of things. A really important thing is in the compression tab, you really want to make sure that the pictures have a high resolution. So 300 could be fine, you could also push this one to 600, but it shouldn't be less than 300. With the Bleed settings you don't need to play around so much. The color conversion kind of depends on what the people at your University are suggestion or the people who print your poster. If they don't really know which color profile to use or if they do ignore the color profile you can just leave it as it is. In advanced you can set that all the fonts will be embedded in the PDF as well. Security and Summary we don't need to do anything, so you can keep this basically as it is. So high quality print is the setting you want to choose. We click on export. And it takes some time, you see over here that it's working. And there we have our final PDF. You should take a good look at it again and see that everything looks fine all the pictures have a good resolution and so on. And then you can give this away to your printer. It might also be a good idea to make a print with your local laser printer at your department just to give you an idea what the colors might look like. THis however does not represent the actual colors of your poster. All right I hope you enjoyed this course and it was really helpful for you. If you were missing some information or have any questions make sure to post them in the comments below. I really hope you might give me some feedback and say what you like or didn't like about this course. Until next time see you bye bye! And have fun with your posters!.

Making a better research poster

Table 1 lists courses we were able to identifyamong the top-ranked MD (research), DNP, and PharmD programs that offered medical communicationsas a main focus and also those that mentioned discussion of advanced topics related to publicationpractices. Rankings are according to US News & WorldReport. The course names and their respective schoolsare provided in the Table. For more information on how “main focus”was defined and the limitations of this analysis, refer to our full poster. We identified a total of 65 possibly-relatedmedical communications courses among 27 MD, 17 DNP, and 13 PharmD programs. The 9 courses listed here were taken fromthe 38 courses we were able to categorize. 6 courses had a main focus on medical communications,whereas 8 courses specifically mentioned advanced topics related to publication practices, suchas journal publication decisions, journal and audience selection, authorship guidelines,writing challenges, critiquing one’s own and others’ writing, plagiarism, and professionalstandards. Unfortunately we did not find any mentionof publication practice guidelines and the courses did not seem to follow any standardformat. To learn about the rest of our analyses andour conclusions, watch our other videos and view our full poster. All right every one, before we get started designing ur own poster with InDesign I want to show you some posters I made over the years in my studies as a biologist. Here we go with the posters. The poster you see here is the very first poster I made and this is really just this typical wall of text that you see so often. Every one just tries to get as much information on the poster as they can but on a conference no one will stand in front on a poster and read it for 10 minutes. Also you see here that the edge to the border of the paper is not very big. So, actually when I printed this thing and put it into the frame on the wall of our department it was cutting some text on the edges, because the frame was overlapping. So make sure you have also some distance from your text and the border. Also make sure that the color is really emphasizing something important. In this case here the color is emphasizing on something that is more background information and not really your own result. But your poster, it's your poster / your research and you should pitch your results to the person who is looking at your poster, and not some "boring" background information. The next poster was part of my bachelor thesis. As you can see in this poster, putting boxes around your text can give your poster a little bit more structure. However the layout on this poster is still very tight, there is not a lot of (free) space. And if you look clotser you will spot some small arrows that are pointing to the next box you should read. If your poster layout needs arrows to give the reader a guide which panel to read next, your layout is probably not very good. So the poster should have a natural flow and should be self explaining which way it should be read. I also think text wise this is still a little bit to much and you should cut down on the information. Here you see a poster from my bachelor thesis again. this one I made a few years later as part of an English course. And as you can see here, the amount of text is a lot less and also the bars on the side give the poster a nice structure and flow. So it's not confusing, you know where to start reading and which way to go. Actually I stole this poster idea pretty much from another poster. But thats not a big problem, because I think design is always redesign. Look at some posters and get inspired and just take the best parts from each poster for your own poster. At the end of the day, it wont look one to one the same you always will have your own style a little bit in there. I also want to point out that you have a picture of your organism which is always nice, because people might not be familiar with the organism in this case its some fungi on the anthers of the flower (the black dust). And then in the material and methods, you have a nice flow chart which makes it really easy to explain to your viewers what you actually did. And then the most emphasize is of cause on your results. And also the graph here is keep very very simple. And you have a map, which shows some population structure. So with a poster like this, it's really easy to explain the results of your work. This poster I made in my time in Sweden in a group project with some other people where we were working on sustainability. And actually I really like this poster because its very simple. We brought this poster to a conference and it was really nice to discuss the poster in front of people because you have only very little text and a few pictures so it's not overwhelming, it's very clear. And you can point out the important thing of your project very well with the pictures. So it's easy to pitch the main idea to the people who are interested in your poster. Whoever this really depends on the topic you want to present because if you have some scientific experiments and things like this you also need to include some background information and material and methods things. So in this case it was just a (small) project we were working on, not so much data more like a concept on a project that could be implemented in schools to get kids reconnected to nature. This next poster is also a little bit unconventional. This one is about a concept in developed for sustainability to visualise the main idea of sustainability in another way. I actually never had the chance to show this off somewhere but I think still it's a nice layout, because it's not your traditional layout in columns. I mean columns give you a very nice structure. But if we see this poster compared to your standard posters on a conference I'm pretty confident that people get interested in the poster because it just looks different, it stands out. And standing out should also be a goal of your poster to get people interested. However this is kind of a difficult thing because it is scientific data you can't do it like this most of the time. This is more like a louse concept and you don't have the typical structure of your normal poster. But maybe keep in mind that you should have one eye catching element on you poster, even if it's traditionally organised. I always like to look at some info-graphics on the web. So if you do a quick search on google for info-graphics, you will find a lot of them. The funny thing about info-graphics is, they also present some information to you but usually people really like to read them, because they are prepared in a nice visual way. And this is incredibly difficult to really make also with your scientific data because scientific data is a lot of the times very complex. But if you manage to break down your data and make it even a little bit like a info-graphic, I think it will look very nice. So you could set your goal to make an poster that looks like an info-graphic, or even a movie poster or an ad. And if you keep those ideas and concepts in mind, while you're making your poster you poster hopefully will not look like an info-graphic but it also won't look like a boring poster with a lot of text in it. So it really is something in between which which I think is very appropriate for a scientific poster. So it will be visible in the mass of posters you find on conferences but it won't right jump at you in a very negative "too manny colors" way. This one is the latest poster I made, and I had it on two conferences in 2012. And one one I actually won a poster prize YAAAY! ; ) This one is presenting the results of my master thesis. And as you can see here, I have basically two main figures with the results so you really want to cut down on your results, and only show the most important key things. And other than that, it's a pretty standard poster with a two column layout and with a eye catching Dinocras cephalotes, the organism I worked with, on the side here. Also notice again, we have a flow chart for our methods. And one thing I like, the main question and some key conclusions so if someone walks by your poster, he can read the question; what was the goal of the research and then the conclusions what did they find out. And then decide if they are interested in reading the poster further. What is maybe bad about the poster that it's a little bit clouded, could be a little bit less text a little bit more free space and also not every one might be a big fan of the colorfulness of this poster. So with colors it's kind of up to you which colors you like. But don't overdo it with to much colors keep it very consistent with the layout and also the text, don't mix to much stuff. Actually the secret, why I think I won did win poster prize is on the corner right here. I made a video for the poster, so people could take their smartphones and scan the little QR code down here to see a 3 minute video presentation about my work. And if you want to take a look at the video you can click on the poster right now to see that video. And actually as you are watching this video almost to the end, I shall give you another great tip how to win a poster prize. I went to two conferences where this hapend, it's quite funny. Because if you build a moddel of your organism this sounds very stupid, but like build an insect out of some paper or what ever and have it this size and just put it on your poster. Because this really helps your poster to stand out and on two conferences people who did this actually won a poster prize. So even if you don't study biology if you study physics or what not, you could build the star that you are working on of you could build a little house if you are an architect. just something that is sitting in front of your poster and this will really help your poster to stand out and I would say very likely help you win a poster prize. So if you are building something like this, make sure to send me a picture and tell me how it went on the conference. However, don't get to excited, don't get especially your hopes to high for conferences. Sometimes it really can happen that no one cares about your poste ror your topic and you just sit there for two hours and no one is talking to you. this pretty much hapend to one of my posters but then on the next conference I got a prize for it. But don't focus to much on those things, make a great poster because you enjoi doing it and because you think its fun to have a nice looking poster. All right I hope I was able to give you dome do's and dont's. We now going to get into much more detail when we are making the poster and I will point out all the little things you should take good care of. I have chosen to make a poster about how to make a poster, because I think this will help me personally to keep it to 300 words and tell you only the key things that you should really watch out for when you are making your poster. Because I could stay here for one more hour and tell you all the little details but in the end it's really important that the key points on your poster are right. However, I will also if I make a poster about scientific things, about my research again I will also talk about this a little bit more, so that you can also see what it is like to make a scientific poster about your research project. Because I think making a poster about your research, it's a little bit more difficult than making a poster about some arbitrary topic like "how to make a poster" or "what color is the sun" or what ever. So you can click here to go to the next step and there we will open up InDesign and start making our poster. However I really hope you have watched the first video, you can watch it here and check that you have checked of all points in the "What to do before making a poster" check list in the introductory video. So, let's get started!.
