Why its important to have a JOB DESCRIPTION?

Job descriptions are an important part of forming an employment relationship. As employers, not only do we have a legislative obligation to have some level of job description included in an individual’s employment agreement, it is also important to have a job description to ensure both you and the employee are clear on important things such as jobs responsibilities, performance expectations, competencies, skills and experience and company values. Having this information agreed to at the beginning of an individual’s employment enables the relationship to get off to a good start.

When drafting a job description, I like to include the following:

1. Basic information such as job title, reporting manager, any direct reports, delegated authority etc

2. The primary purpose of the role

3. The key relationships the job holder will have both externally and internally

4. Key responsibilities and performance expectations and/or measurables

5. Skills and Experience required to perform the job

6. Competencies to be demonstrated when performing the job

7. Any company core values and/or principals

Job descriptions, if written accurately, can provide a strong base line document that will assist with:

a) Supporting the recruitment and selection of the job holder

b) Managing and achieving performance and development expectations

c) Setting and achieving expectations, both in performance and behavioural standards

d) Providing clarity for all parties on job responsibilities and how the job fits into the organisation

It is important that job descriptions are reviewed on an annual basis as roles evolve and change with time. If you need help in developing stronger job descriptions contact:

The HR Guy

M: 021 543 510

E: dylan@thehrguy.nz

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