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Jennalyn Sevilla

Candidate ID: 1520667

Career Summary

Diploma with 4 years experience in Administration / Commercial Operations functional area

Skill Set

Administrative skills, Microsoft office application skills, Good communication skills, Organizational and Management skills, analytical skills, letter writing skills,

Professional Information

Total Experience : 4

Nationality : Philippines

Qualification Level : Diploma

Job Function : Administration / Commercial Operations

Work Location Preference : Qatar

Detailed Profile

Address: Abu Hamour, Doha Qatar
Mobile no. +974- 70925617
Nationality: Filipino
Applying for: Executive Secretary
Visa Status: Husband Sponsor/NOC will be considered

SUMMARY To obtain a position of responsibility, where I can utilized my diverse range of skills and experienced while at the same time gain valuable knowledge to help further my career and make your business more successful. SKILLS AND STRENGTH: I am multi skilled and I am able to operate effectively as part of a team, or as an individual. Flexibility and interpersonal skills to adapt to rapidly changing circumstances. High level of written and verbal communication skills. Ability to identify problems and apply effective forms of resolution.

EMPLOYMENT HISTORY Executive Secretary to the Managing Director (January. 2014 – April 2015) Gulf East Trading and Contracting Company Opposite of Exhibition Center Dafna St. Doha Qatar

? Maintain executives’ calendars and ensure that all appointments and meetings are properly followed up on. ? Provided exceptional support to managers and co-workers, hence increased the overall efficiency by 30%. ? Handle executives’ room booking and travel arrangements by actively seeking out good deals. ? Decreased office supplies cost from big amount by switching from an expensive supplier to a cheaper one who offered the same quality. ? Streamlined the client scheduling system, resulting in increased communication between office and clients. ? Implemented a novel filling system which dynamically assigned library numbers to folders and files. ? Arrange for outgoing mail to be delivered to or picked up by a couriers and ascertain that receipts are obtained and secured. ? Assist planning events by coordinating all aspects such as catering, venue, and promotional activities.
? Responded to telephone calls by providing information and transferring them to the required person within the company. ? Perform transcribing, formatting, inputting and editing work to produce required information. ? Receive and sort mail and ensure that it is routed to the correct recipients. ? Draft letters and other correspondence such as notices and memos using word processing software.

Executive Secretary to the Managing Director (January 15, 2011- June 15, 2011) Janada Company (Advertising Company) Al-Gharafa P.O Box 13311, Doha Qatar

? Greeted customers and visitors and provided them with information regarding the company and its services ? Scheduled meetings and appointments and handled associated follow-up duties ? Reduced executives’ travel expenses from big amount per month by incorporating the services of a less expensive travel agent. ? Ordered and maintained office supplies such as stationery and equipment by contacting a cheaper supplier. ? Organized and stored paperwork and computer-based information in a safe and confidential manner ? Make Costing Price Analysis ? Composes letters, memorandum ? Answers telephone, takes messages and answers inquiries within assigned scope of responsibility. ? Made arrangements for meetings and seminars by following set instructions provided by executive units ? Taking dictations, compile, transcribe, and distribute minutes of meeting.

Secretary (September 1, 2008 – November 21, 2010) Proj. 4 Glass and Aluminum Supply Proj. 4 Cubao Quezon City, Philippines

? Accountable in records keeping, update records ? Monitors and maintain accounts, ? Prepared invoices, reports, memos, letters ? Telephone operator and receptionist in a company ? Managed and maintained executive schedules ? Opened, sorted, and distributed incoming correspondence, including faxes and email.

Computer Engineering University of the East, Philippines


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