{"content":[{"text":"responsible for notifying Information Technology Services of terminated employees \n on an immediate basis.” “Procedure” first bullet change “employees on a weekly \n basis” to “employees on an immediate basis.” Last bullet change “monthly” to \n “weekly”. \n Page 24, first paragraph begins “The Director of Technology or his/her designee \n assigns…”. Last bullet add to end of sentence “,and procedure for regularly changing \n passwords.” \n Page 25, last bullet change to “Responsible for the logical coding of accounts as detailed \n in Index D.” \n Page 26, “FMS Operations Support” change “RS6000” to “servers” \n Page 28, first paragraph, second sentence add at end “and at an outside facility”. Last \n sentence add “for six months”. “Procedures” add a 4th bullet “Year end backup is \n archived and kept for a minimum of seven years.” \n Page 29, first and last sentence change “two” to “five” \n Page 30, change bullet to read “The Director of Technology will test annually prior to \n June 30th year end, the files from a backup tape and insure the correct files are backed up \n and can be restored.” \n Section D, Page 31, second sentence change “various uses” to “management purposes”. \n Page 31 – 43, Dave to break out the Town Chart of Accounts and Board of Education \n Chart of Accounts and to give examples of how structure works. Abbreviations are to be \n spelled out such as CAFR; need terms added to Glossary for clarification. Correct school \n names and titles. \n Page 45, first paragraph to read “The Director of Finance will review the chart of \n accounts at least annually to identify accounts that should be inactivated.” [delete second \n sentence] \n Page 46, “Budgeting” – Ralph rewrote and will send to Dave; changes to reflect Chapter \n 7, Section 3b of the Charter. \n Page 50, “Policy” to read “All appropriations lapse at year-end except for Capital Project \n Funds including Capital and Non Recurring items in the General Fund. These \n appropriations do not lapse at fiscal year, but continue until the completion of the \n applicable project or 3 years of no activity as specified in the Charter.” \n Page 54 – 57, change “should” to “must” \n Page 54, second sentence to end after investment. Add new sentences “All checking \n accounts require two authorized signatures. Signatures include Mayor, Director of \n Finance, Treasurer (or his/her designee).” \n Page 56, discussion held on petty cash, cash drawer and will change “Petty Cash” to \n “Cash Drawer” in this section. Under “Procedures” first two sentences to read “Cash \n drawer accounts are fixed balance accounts. The following departments are authorized to \n have cash drawer funds with balances as follows”. Within chart delete “Welfare”, add \n “Town Clerk, Public Works, Land Use”. Dave to reword paragraph under chart. \n “Obtaining Reimbursement” end of first sentence add “and submits to the Director of \n Finance.” \n Page 58, last sentence change “I” to “is”. \n Page 59, last paragraph change delete “Fleet”. “AND” add “(automated night deposit)”. \n Page 60 – Dave to add break out of Procedure. \n Page 62, last sentence add “and number”. \n Page 64, item 3 change “personnel” to “payment history”; item 4 change “Personnel \n Department” to “Mayor’s Office”. \n Page 80, “LA” to be “LN”","bbox":{"left":0.147059,"top":0.043136,"width":0.703921,"height":0.856576}},{"text":"The final electronic draft will be emailed to all members for review at the October \n Regular Meeting.","bbox":{"left":0.147059,"top":0.914348,"width":0.644372,"height":0.037636}}],"images_bbox":[],"images_bbox_not_text_overlap":[]}