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Regulations Governing the Implementation of Filing Trademark 
Applications and Services by Electronic Means  
 
 Enacted and Promulgated on May 9, 2008 by the Ministry of 
Economic Affairs  
 Amended and Promulgated on June 29, 2012 by the Ministry of 
Economic Affairs  
 Amended and Promulgated on December 6, 2013 by the Ministry of 
Economic Affairs  
 Amended and Promulgated on July 13, 2015 by the Ministry of 
Economic Affairs  
 Amended and Promulgate d on J une 9, 2020 by the Ministry of 
Economic Affairs  
 
Article 1  
These Regulations are formulated pursuant to Article 13 of the 
Trademark Act (hereinafter referred to as “the Act”).  
 
Article 2  
The terms used in these Regulations are defined as follows:  
1. electronic trademark application: the transmission of trademark 
application documents using the hardware and software 
information equipment designated by the Registrar Office.  
2. user: the applicant or the agent thereof who files an electronic 
trademark appli cation.  
3. electronic trademark application documents: the application form 
that the user fills out and submits in accordance with the form for 
electronic trademark application prescribed by the Registrar Office 
and other electronic files attached.  
4. electronic  transmission: the transmission with which the user 
submits the electronic trademark application documents to the 
information system provided by the Registrar Office through the 
Internet.  
5. information system: a system that generates, sends, receives, stores , 
or otherwise processes information or data in electronic form.  
6. electronic certificate: a valid electronic attestation issued by a 
certification service provider qualified pursuant to the Electronic 2 
 Signatures Act.  
7. digital signature: the digital signature  as prescribed under the 
Electronic Signatures Act.  
8. electronic autograph: an image in electronic form, which is made of 
a signature or seal of the applicant or the agent thereof.  
9. electronic official documents: Various official documents made by 
the Registr ar Office by electronic means during trademark 
application and other procedures thereof.  
10. recipient of service of documents: the person filing a trademark 
application or other procedures by hard copy or electronic means 
who agrees on electronic service of o fficial documents by the 
Registrar Office.  
11. electronic service: Electronic official documents transmitted to the 
electronic official document downloading platform by the Registrar 
Office and downloaded by the recipient of service of documents.  
12. electronic of ficial document downloading platform: the information 
system provided by the Registrar Office for the recipient  of service 
of documents to download electronic official documents.  
 
Article 3  
The effect of the electronic trademark application documents 
submi tted in accordance with these Regulations is identical to the effect 
of the written application documents.  
 
Article 4  
These Regulations are applicable to the applications and other 
proceedings of trademark, certification mark, collective membership 
mark and collective trademark.  
The Registrar Office shall publish the types and forms of the 
qualified trademark applications which may be electronically filed as 
prescribed in the preceding paragraph within three months before the 
start of acceptance of applic ations.  
 
Article 5  
Prior to filing an electronic trademark application, a user shall 
complete the following procedures:  
1. obtain the electronic certificate issued by the certification service 
provider designated by the Registrar Office, or the electronic 3 
 autograph that conforms to the requirement prescribed by the 
Registrar Office; and  
2. confirm and agree to the terms of electronic application, and 
register the related information on the website designated by the 
Registrar Office.  
 
Article 5 -1 
Where there are more than two agents stated in an electronic 
trademark application document, one of them  is allowed to make a 
transmission by the electronic certificate thereof as a representative.  
Unless an objection is filed, the others  who do not make a transmission  
are presumed to have been appointed.  
 
Article 6  
The electronic trademark application documents submitted via 
electronic transmission shall meet the following requirements:  
1. the file format, sizes in bytes, format of electronic packet, means of 
transmission an d the electronic filing software used shall all meet 
the requirements provided by the Registrar Office; and  
2. a valid digital signature or electronic autograph must be provided.  
 
Article 7  
Upon receiving the electronic trademark application documents 
that me et the requirements set forth in the preceding Article and are in 
absence of the circumstances prescribed under Paragraph 1 or 2 of 
Article 9, the Registrar Office shall notify the user of the receipt; such 
notification shall contain the following:  
1. the mar k of the Registrar Office;  
2. the time of receipt of the complete electronic trademark application 
documents;  
3. the accession number or application number of the electronic 
trademark application Documents referred to in the preceding 
subparagraph; and  
4. a brief s ummary of the electronic trademark application documents 
received.  
 
 
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 Article 8  
If the submitted electronic trademark application documents do 
not meet the requirements prescribed in Article 6, the electronic 
transmission thereof shall be deemed not to have been made.  
In case the circumstance of the preceding paragraph occurs, the 
Registrar Office shall notify the user.  
 
Article 9  
If parts or the entire electronic trademark application documents 
are unidentifiable or incomplete, the electronic transmissi on of the 
whole electronic trademark application documents shall be deemed not 
to have been made.  
If the electronic trademark application documents carry viruses or 
malicious codes, they shall be deemed as unidentifiable.  
In case the circumstance of the pr eceding paragraph occurs, the 
Registrar Office shall keep the electronic trademark application 
documents in quarantine; procedures such as virus removal will not be 
adopted.  
Regarding the electronic trademark application documents 
prescribed in the precedi ng paragraph, the Registrar Office may, after 
the elapse of certain time period, destroy the documents or proceed 
with other measures that guarantee system safety.  
In case the circumstances prescribed under Paragraph 2 and 3 
occur, the Registrar Office sha ll notify the user.  
 
Article 10  
Where the Registrar Office is to notify the user in accordance with 
Article 7 to the preceding article, the notification shall be made via  
e-mail or other ways provided by the Registrar Office; notification by a 
hard copy wi ll not be served.  
In case the first delivery in the methods prescribed in the preceding 
paragraph fails, the Registrar Office shall make the delivery once more in 
the methods prescribed in the preceding paragraph.  
The user shall ensure the e -mail provided is functioning properly, 
and shall duly check for any notification from the Registrar Office after 
the electronic transmission has been made.  
 
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 Article 11  
The documents of proof to be submitted in an electronic trademark 
application may be replaced with the electronic version thereof 
prescribed by the Registrar Office, except for the original, the certified 
copy, or evidence submitted pursuant to the Act or the Enforcement 
Rules of the Act.  
For the documents of proof submitted in electronic form pursuant 
to Paragraph 1, preliminary showing shall be made that the electronic 
files are identical to the original or the certified copy.  
Whenever it deems necessary, the Registrar Office may require the 
user to submit the original or the certified copy of the elec tronic files 
prescribed under Paragraph 1 for verification.  
 
Article 12  
Where an application for registration of trademark, certification 
mark, collective membership mark or collective trademark is transmitted 
by electronic means, the reproduction and spec imen of such trademark 
or mark shall conform to the format prescribed by the Registrar Office.  
 
Article 13  
If the information system of the Registrar Office breaks down, a 
notification shall immediately be made on the website or in any other 
manner.  
 
Article 14  
The time when the electronic transmission from a user is received 
at the information system of the Registrar Office shall be the time when 
such transmission is made to the Registrar Office.  
 
Article 1 4bis  
Where one  of the following circumstance s occurs as a user files  an 
electronic trademark  application , the alternative methods of electronic  
transmission announced by t he Registrar Office may be used : 
1. The file size of the  electronic trademark  application documents 
exceeds the limit specified by t he Registrar Office.  
2. The Registrar Office  notifies a breakdown of its information system 
pursuant to the provision of Article 13 . 
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 Article 14ter  
Where the alternative methods are used to file an electronic 
application pursuant to the preceding article, the  filing date shall be the 
date on which the Registrar Office receives the electronic trademark 
application documents. Where the delivery thereof is made via postal 
service, the filing date shall be the postmark date of the place of delivery. 
However, if th e postmark date is unclear, the filing date shall be the date 
of receipt by the Registrar Office, unless otherwise proved by the parties 
involved.  
Articles 6 through 10 shall apply mutatis mutandis to the 
alternative methods of electronic transmission.  
 
Article 15  
The Registrar Office shall store the original version of the received 
electronic trademark application documents for verification.  
Regarding the received electronic trademark application documents, 
the Registrar Office shall store and manage the o riginal version and the 
copy thereof to ensure the genuineness, completeness and 
confidentiality.  
 
Article 15 -1 
The official documents to be sent by the Registrar Office to the 
trademark applicant or the agent thereof may be replaced by electronic 
official  documents stored on the electronic official document 
downloading platform. The effect of electronic official documents is 
identical to that of hard -copy official documents.  
Electronic service of trademark documents shall be made by the 
Registrar Office up on the consent of the trademark applicant or the  
agent thereof.  
The Registrar Office shall enact the Letter of Consent in electronic 
form and provide it for signature by the trademark applicant or the 
agent thereof.  
 
Article 15 -2 
The Registrar Office may notify by e -mail the recipient of service of 
documents to download such electronic official documents on the 
downloading platform.  
In the same application, if there are more than two agents at the 7 
 location where the service is to be effected and one of who m agrees on 
electronic service, the Registrar Office will not send hard -copy official 
documents additionally.  
In the same application, if there are more than two recipients of 
service of documents at the location where the service is to be effected, 
any on e of whom has the right to download such electronic documents. 
However, the others are not allowed to download after one of whom 
has completed downloading.  
The time of the electronic service shall be the time when the 
recipient of service of documents down loads such official documents at 
the information system of the Registrar Office. The statutory period shall 
be calculated from the day following the date on which such electronic 
documents are downloaded.  
If the recipient of service of documents fails to d ownload such 
electronic documents within five days after the electronic documents 
have been transmitted to the platform by the Registrar Office, the 
Registrar Office shall take down such electronic documents and send  
hard -copy official documents to the re cipient.  
 
Article 16  
These Regulations shall enter into force as of the date of 
promulgation.  
The June29, 2012 amendment to these Regulations shall enter into 
force from July 1, 2012.  
The December 6, 2013 amendment to these Regulations shall enter 
into force from December 1, 2013.  
The June 9, 2020 amendment to these Regulations shall enter into 
force from July 1, 2020.  