Cont* from. pp. 11
AN OPEN LETTER
that the departments are making a profit and spends money accordingly.
When the profits are not there at the end of the fiscal year the money
has to be made up from somewhere else*
In view of these facts,Is it not reasonable to assume that these
losses occur because of a lack of a detailed departmental bookkeeping
and inventory system with which to guide the operations of the business
from day to day rather than from year to year?
I advocate that the members require that all departments ma i.ntain tvvs
their own bookkeeping system and take regu lar inventories at least
■>nce each month, preferrably more often. It should be required that the
> ooks be kept in order at all times subject to an unexpected audit by
an auditor hired by the Board of Directors. The department head would
be responsible for the accuracy of his books and have to answer to the
general manager for any inaccuracy the audits might show. He would also
make regular detailed reports once each month or more often to the
general manager showing profits and losses and general condition of his
department* In this manner the general manager would hove something to
guide him from day to day in the administration of t he Association’s
business. Losses v. ould be apparent at once at. corrections made accord
ingly. Responsibility for losses would be fixed rather than the buck
passing explanation given once each year under our present system of
operate on*
The benefits of operating these units at a profit are many. There
would be money available for expansion and improvements, membership
morale would be better, new membership encouraged, etc. Now enough has
been said at this writing. I have stated the case as I see it. If any
man has valid arguments against it and in favor of inefficiency, oper
ating in the dark, speculation, and its consequences etc. let him say
his piece. I have said mine.
It whould be pointed out, however, that as long as there are any
great number of farmers here in the Valley,we will have a Co-op.
Marketing conditions demand it. It can be one of two kinds, an effi
cient one that we control or an inefficient one‘that controls us.
Which will you have? Thanks for listening.
Respectfully and hopefully submitted,
H.T. Bauer.
I
A [j C
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